The main work contents of administrative clerks

The main work contents of administrative clerks

What is the job of an administrative clerk? What are the main tasks of administrative clerks? How is the daily work flow of administrative clerks arranged? Follow me to understand the job responsibilities of the administrative clerk, and what the administrative clerk is mainly responsible for.

Main Work Contents of Administrative Clerk Article 65438 +0 Main Work Contents of Administrative Clerk

1. Assist in implementing the company's rules and regulations and maintaining the work order;

2. Be responsible for the attendance management of company employees;

3. Responsible for the logistics support of all employees of the company, including distributing office supplies, printing business cards, handling meal cards, ordering water, booking tickets and replying to the UK.

4, responsible for receiving guests, answering or transferring external calls;

5. Be responsible for filing management of all kinds of documents related to work content;

6. Complete other tasks assigned by superiors.

Responsibilities of administrative clerks

1. Responsible for the daily administrative work of the administrative department, including accepting complaints, answering incoming calls, sending and receiving faxes, attendance registration, answering telephone calls, etc.

2. Be responsible for computer typing and copying.

3. Responsible for sending and receiving, registering, signing, returning, sorting, filing and keeping confidential all kinds of documents;

4 responsible for the preparation of the meeting, the drafting and distribution of the meeting notice, the arrangement of the meeting minutes and written materials.

5. Collect and write relevant information, and provide information reference and construction suggestions to leaders in time. Draw the related work that the leader should deal with as soon as possible.

6, do a good job of file management, strict lending procedures.

7. Complete other tasks temporarily assigned by the manager of the administration department.

Job description of administrative clerk

1, responsible for printing contract-related documents.

2. Manage the discipline and attendance requirements of all employees: be proficient in office software operation, be careful in work and have certain management ability.

3. Proficient in EXCEL and WORD, able to use common office software such as PPT and PHOTOSHOP;

4. Diligent, hardworking, earnest, responsible, proactive and good at communication;

5. Familiar with the company's administrative management system and system construction, and have rich practical experience in administrative standard management;

6. Good team spirit, good conduct, strong affinity, strong judgment and decision-making ability, planning and coordination ability, organization and public relations ability. Job responsibilities and development prospects of office clerks

Administrative personnel are mainly responsible for:

1 Responsible for the list, details, files, positions and salaries of the company's personnel.

Responsible for recruiting relevant personnel for each department.

Responsible for the handover of employees' access.

4. Responsible for the issuance of internal notices of the company and the induction training of new employees (mainly training the company's system and company profile).

Cooperate with the administrative manager's work.

There are also social security and provident fund for company employees.

Job responsibilities and workflow of managers

(a) responsible for the printing, registration, distribution, copying, binding and filing of documents and materials of various departments.

1. Company documents must be printed in a unified and fixed format, distributed to all departments according to regulations, and filed for future reference;

2. Relevant company systems, such as notices, company documents and other important documents should be classified and filed;

3. All materials shall be correct, complete and beautiful;

(II) Be responsible for updating and maintaining the company's website.

1. Leave a message to reply every day;

2. Update the picture content in time;

3. Draft and upload company news;

4. Website update and optimization

4. Website security

(III) Responsible for the maintenance of office equipment and hardware facilities of the company to ensure their normal operation;

(4) Manage and update personnel files, and be responsible for releasing personnel recruitment information.

1. Personnel files include: employee's resume, copy of ID card, copy of education certificate, probation contract, and labor contract: after the probation period, the employee fills in the Employment Application.

2. Resignation files also include resignation application forms, which belong to resignation files.

3. Personnel recruitment information can only be released after being reviewed by the general manager.

(5) After sorting out the company meeting minutes, submit them to the General Manager for review and filing on the second day of the meeting.

(six) responsible for supervising the punching and summarizing the attendance.

1. Supervise employees to punch in and out.

2. Be responsible for summarizing the company's attendance records every month and reporting them to the company's finance department in time.

3. Leave and vacation must be approved by the leader.

(9) Responsible for the production and management of business card printing, work clothes and other promotional materials for employees of the company.

The important publicity materials printed by the company and the articles published by the agency image shop must be signed by the recipient.

(X) Supervise the company's health duty arrangement, supervision and implementation and daily health inspection.

(eleven) responsible for the company's important fax, all kinds of express delivery and registration.

(12) Responsible for the management and use registration of the company's official seal, business seal and contract seal.

(XIII) Responsible for the daily reception of the company.

(fourteen) the user's return visit work

1. After completion, make the first telephone call back, and inform relevant departments of the results of the call back.

2. Pay a return visit before and after the heating period, and inform the engineering department of the results of the return visit.

(15) Be responsible for paying the company's telephone charges, property fees, internet fees, electricity purchase and other matters to ensure the normal operation of all departments.

(XVI) Procurement, storage, registration and distribution of office supplies.

(XVII) Management and distribution of color pages of the company's products

You need to register when receiving a large number, and report to the supervisor in time when the color page information is insufficient, so as to arrange printing in advance.

(XVIII) Vehicle management

1. Check the vehicle violation on the 6th of every month.

After the inquiry, if there is any violation, print the violation record and submit it to the driver for handling.

(nineteen) to collect and register the unsigned retail contracts, and to implement the record management and supervision of the signed retail contracts.

1. Unsigned retail contracts must be signed by the recipient before they can be collected. Unsigned invalid contracts must be recovered.

2. The boiler contract must be filed by number. Boiler contracts include: contract, completion acceptance sheet, bill of materials and warranty card.

(twenty) the supervision and management of financial reimbursement.

(twenty-one) membership registration and management.

(twenty-two) responsible for contacting the boiler purchasing and receiving registration.

(XXIII) Organization and arrangement of company activities

(21) Other matters arranged by the company.

The main work of the administrative clerk 2. 1. Daily work:

1. Reception and liaison work

Receive company visitors;

Answer, transfer, leave messages and record the telephone number of the company switchboard;

Management of fax sending and receiving, printer and copier;

Book company air tickets, hotels, etc.

2. Transaction management

Procurement, storage, registration and distribution of office supplies;

Receive, receive, register and manage the company's daily newspapers and letters;

Management of the company library;

Responsible for the registration and entry of monthly office supplies, express delivery fees and expenses of various departments;

3. Administrative affairs

Management of attendance system, attendance statistics (daily/monthly attendance report/leave, overtime, business trip and other procedures follow-up/punching, card monitoring, etc. ), the production and distribution of employee work cards, and the production and update of address books.

Company property management and other expenses (rent, utilities, parking, security check, bonsai rental, etc. )

4. Responsible for department meeting minutes;

Second, assist the work.

1. Assist in recruitment (notify and receive interviewers)

2. Assist in administrative affairs (prepare materials, such as office registration, input administrative statements, etc. )

3. Assist the company in the registration of fixed assets in and out of the warehouse and general ledger statistics.

Main job contents of administrative clerks Article 3 Conditions and requirements of administrative clerks

1. Education: technical secondary school or above;

Second, work experience: work experience in document management;

Third, the required knowledge: 1, secretarial knowledge; 2. Knowledge of document management; 3, will make an account table;

Fourth, have a strong sense of responsibility and team consciousness;

The work content of the administrative department clerk

1. Responsible for the collection, distribution, archiving and borrowing of all kinds of documents and foreign documents of the company;

2. Responsible for drafting the minutes of the company's administrative meetings and other regular meetings;

3. Be responsible for unpacking, registering, circulating and expediting all kinds of documents, receiving, sorting, keeping and counting all kinds of files of the company, and implementing centralized and unified management;

Four, responsible for the storage and statistics of various documents and archives;

5. Be responsible for the borrowing, copying and utilization of documents, compile necessary retrieval tools and reference materials as needed, pay attention to information feedback, provide convenience for all departments of the company to consult documents, and make use records carefully;

Six, collect all kinds of files in time, do a good job of filing at ordinary times, and do a good job of sorting, repairing, binding, cataloging and filing;

Seven, responsible for the acceptance and appraisal of the archived documents, so that the archived documents are complete, signed, neatly bound, scientifically classified and easy to use;

Eight, responsible for the regular inventory of files, timely reminder of the lent files, so that the accounts are consistent;

Nine, do a good job in daily file cleaning and temperature and humidity records, implement security measures such as anti-theft, fire prevention and dust prevention, and timely repair and copy damaged or deteriorated files;

Ten, complete the relevant tasks assigned by the department manager temporarily.

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