The main contents of the retreat

Meeting organization is very important in the meeting process, and the quality of meeting organization directly affects whether the meeting can go on smoothly. Therefore, the planning plan before the meeting is very important, so we should make full preparations. 1, to determine whether the meeting is necessary. Can the problems to be solved at the meeting be solved more effectively by other means?

2. Determine the purpose of the meeting. What kind of results do you want to achieve? What kind of decision will the meeting make? What action plan do you intend to achieve?

3. Prepare the agenda. List items related to the purpose of the meeting. Classify projects according to their importance. Group related items into a group. Limit the negotiation time of each project.

4. Collect all the information related to the items discussed at the meeting. If it is too long, extract the main points.

5. Before the meeting, distribute the meeting agenda and classified documents among the participants.

6. Restrict participants according to the issues to be discussed. 7. On the occasion of the formal meeting, check whether there is any new information. If so, please tell us briefly. 1, describing the purpose of the meeting.

2. Check and record the participants.

3. Put forward each item in the order of the agenda, and then discuss it to solicit the opinions of relevant participants.

4. Give everyone a chance to express their opinions.

5. Control the discussion process. If it has nothing to do with the topic or goes into unnecessary details, it should be guided to the topic itself in time.

6. If the discussion becomes complicated and there are different opinions, you should summarize according to your own understanding.

7. Stick to the scheduled time and don't delay.

8. Summarize each item after discussion, so as to make a decision or draw a conclusion.

9. At the end of the meeting, summarize the achievements. If further discussion is really needed, it can be postponed to the next meeting.

10, determine the topic and time of the next meeting. 1. Circulate meeting minutes between attendees and non-attendees. Meeting minutes should be accurate. The decision made by the meeting should highlight the name, time and standard of the person in charge of the action. Indicate the date and time of the next meeting.

2. Supervise and inspect the implementation according to the requirements of the meeting.

Pre-meeting work

1, consult with the conference organizer.

2. Provide conference reception planning scheme and quotation to the conference organizer.

3. Invite the conference organizer to visit the conference site.

4. Confirm the conference reception plan with the conference organizer.

5. Sign a meeting reception standard contract with the meeting organizer.

6. Confirm that the conference organizer pays the conference deposit in advance.

7. Before the meeting, formulate the service standards for conference staff and the conference reception manual.

8. Prepare meeting materials. (including inviting relevant leaders, news media, news release, receiving materials, supporting meetings for business services, public relations etiquette, translation, communication and secretarial services. )

Working in a meeting:

9. Airports, docks and stations: According to the needs, there are special people and special cars to pick up the stations in batches and in different time periods.

10, conference hotel site: conference secretary distributes conference materials and receives visitors.

1 1. The conference secretary shall assist in the venue layout and conference services.

12. During the reception (check-in) of the conference, the conference secretary will assist the conference group to confirm and allocate rooms, confirm VIP rooms, and sort out and record relevant information. Assist in distributing conference present and fruit in the meeting room.

13, confirm the meal time, menu, standard, form, drinks, primary and secondary tables and other related arrangements.

14. Confirm the entertainment items, entertainment places, consumption and payment methods of conference delegates (customers) in advance.

15. Confirm the arrangements for food, accommodation, transportation, sightseeing, shopping and entertainment provided by the travel company for the meeting (schedule, guidelines for dining cars in rooms, etc.).

16. Confirm and guarantee the security work such as anti-theft and fire fighting at the meeting place, and the personal, property and material safety of delegates during the meeting.

17. Confirm the arrangement and reception of special guests (including leaders, representatives of ethnic minorities, distinguished guests, representatives of the disabled and their families, etc.). ).

18. Coordinate transportation arrangements during the meeting.

19, handling entrusted services such as transportation and ticketing for returning delegates and other trips.

Work after the meeting:

20. Summary and evaluation of conference services, feedback and handling of opinions of conference representatives.

2 1, meeting materials, leaders' speeches, delegates' speeches, news reports summary, print delegates' address book.

22. Settle the expenses with the meeting organizer.