An official document agreeing to the recruitment of management personnel in the hotel.

The drafting of official documents usually follows the following steps:

First, a clear message.

Any official document is written according to the actual needs of the work. Therefore, before writing, we should first understand the theme of the post, that is, the theme and purpose of the post, including the following contents:

What is the central content of the 1. file? For example, the improvement of related work mainly asks what is the current situation? Where does it exist? Play in China, talk about the Internet, some problems, solutions, and matters that need assistance; If requested, it is suggested to ask the superior department to answer or solve it.

2. According to the contents of the document, what language are you going to use? Show the work report of the speaker, whether to write a special report or a briefing; In view of the problems reflected in the communication at lower levels, whether to write instructions or replies or notices with specified nature.

3. Clarify the scope of document delivery; Write official documents; Reading object. Major,; Stippling, such as three, two, two, five, three, five, six; , report to the superior, or to the relevant units to promote and introduce experience; Is it for the leaders and relevant department personnel, or is it conveyed to all personnel?

4. Clarify the specific requirements for posting. For example, whether to ask the other party to understand, or to ask the other party to reply and let the other party implement it, or to refer to it, study it for reference, and solicit opinions.

In short, it is necessary to clearly define the way of issuing documents, mainly explaining what problems and what purposes to achieve. Only when these problems are clear can we start drafting.

Second, collect relevant information and conduct investigation and research.

After clarifying the purpose and theme of the post, you can collect materials around this theme and conduct some investigation and research. Of course, this also depends on the specific situation, not every official document should write this step. For example, writing a short notice and announcement, generally speaking, does not need to collect materials, do not need to investigate and study. After clarifying the main idea of the post, you can start writing after a little consideration. But the problem is more complicated and needs to be analyzed and summarized in detail. For example, drafting long documents, work plans, work summaries, and drafting rules and regulations and work instructions often requires collecting relevant materials and conducting further investigation and study.

In a word, the collection and investigation of materials is a brewing process, in order to master a large number of materials comprehensively and understand all aspects of the problem, and then make a leap in understanding through analysis and thinking.

Third, draw up an outline and arrange the structure.

On the basis of collecting materials, draft a writing outline. The outline is the main point of the document to be written. Sketch out its main framework, so that you can have an overall arrangement and a good plan for the whole article before you formally start writing, so that writing can proceed smoothly and try to avoid giving up halfway.

The details of the outline can be determined according to the specific situation of the document, personal habits and writing proficiency. For a short document, you can roughly arrange the structure of the document, what questions to write first, and then what questions to write in turn, which is mainly divided into several layers of meaning. Long and important documents often need to draw up a detailed outline, including dividing the document into several parts, each part is divided into several questions, the topics and main points of various questions, and what specific materials to use. The text of the outline does not need too much, nor does it need to be scrutinized. Of course, except for the outline that needs to be discussed collectively or sent to the leaders for review.

It is a very important process to draw up an outline. The basic idea of the document can be revised by the relevant personnel through collective discussion, so that the outline can be improved day by day. For documents written by two or more people, it is necessary to do more research and write more outlines to avoid repetition, disconnection or contradiction.

Fourth, put pen to paper to draft and write the text.

After the structure is arranged, it is necessary to make it clear in the order listed in the requirements, stick to the theme and write the text in a planned way. Pay attention to two points when writing:

1. Have a clear vision and use appropriate materials. In other words, we should use ideas to direct materials and let materials serve ideas. The use of materials should be able to explain the problem and achieve the unity of materials and viewpoints.

In writing, we should pay attention to clear views, and the language should not be vague, ambiguous, ambiguous or specious. If the point of view is not clear, it is incomprehensible. Some documents, which only talk about opinions without actual materials, will make people feel abstract, empty, unfounded and unconvincing. However, listing only the materials without a clear point of view will make people confused about what problems to explain and the intention of issuing documents, especially the introduction of situation reports and work reports.

2. Be concise and explain clearly. The official document to be written should not only save as many words as possible, shorten the length, be concise and smooth, but also pay attention to the clarity of the problem to be explained.

Five, repeated inspection, careful revision.

After the first draft is written, it should be revised carefully. Writing an article requires hard work. Since ancient times, good articles have to be revised repeatedly, and so have documents, especially important documents, which often need several drafts to pass.

1. Modification of the theme. See whether the theme is clear, whether the theme discussion is concentrated, and whether the theme mining is profound.

2. Modify the opinions. When revising official documents, we should consider whether the viewpoint is correct or not, and whether there is any problem with the expression.

3. Modification of materials. Materials are the basis of documents. If you have a correct view, you must show it through appropriate materials.

4. About the modification of structure. Modify the structure of the document, including the overall structure of the document, to make the full text more rigorous.

5. About the refinement of language. It is mainly to modify the sentences that are not fluent, the nonstandard words and punctuation marks.

The revision work should be done seriously, with enough patience and the spirit of Excellence.