What are the positions in the purchasing department?

The following takes the job setting and job responsibilities of the hotel purchasing department as an example:

1. Hierarchical relationship

1. Direct superiors: deputy general manager, general manager

2. Supervise subordinates: Purchasing Group Supervisor, Warehouse Group Supervisor

2. Job Requirements

1. Have a high school degree or above in hotel management and be engaged in hotel material management More than five years of experience, with extensive material and financial management knowledge.

2. Understand the supply situation at home and abroad, and understand the market conditions.

3. Be familiar with various product knowledge.

4. Proficient in purchasing business and familiar with warehouse management business.

3. Job Responsibilities:

1. Be directly responsible to the leaders in charge and the hotel, and fully preside over the work of the purchasing department to ensure the smooth completion of various tasks.

2. Review the annual procurement plan and procurement projects, review the quantity of materials received by each department, and control them reasonably to reduce losses.

3. Comprehensively preside over business negotiations for bulk commodity orders, and urge subordinate warehouse managers to ensure the acceptance and quality of incoming goods to ensure normal material supply and warehousing.

4. Educate subordinate employees to abide by disciplines and laws at work, to be serious and responsible for their work, and not to be corrupt or bribery. Complete various material procurement and safe storage tasks according to the hotel's plan, and try to save expenses and reduce consumption within the budget.

5. Supervise the leaders of the purchasing group and warehouse group to strengthen the quality training of subordinate employees and continuously improve the business level and work ability of employees.

2. Procurement Supervisor

1. Hierarchical Relationship

1. Direct superior: Purchasing Department Manager

2. Direct subordinate: Procurement Member

2. Job requirements

1. Have a high school education or above, have been engaged in hotel material management and procurement for more than three years, and have rich procurement knowledge and experience.

2. Be proficient in purchasing procedures and hotel internal control procedures.

3. Have various material suppliers and establish strong and good business relationships with them.

4. Understand basic English.

3. Job Responsibilities

1. Directly responsible to the manager of the Material Procurement Committee, fully preside over the work of the procurement team to ensure the smooth completion of various procurement tasks.

2. Propose annual procurement plan, coordinate planning and determine procurement content.

3. Be familiar with and master the names, models, specifications, unit prices, uses and origins of various materials required by the hotel. Check whether the purchased materials meet the quality requirements, and be responsible for the hotel's material procurement requirements and quality. Ensure the normal supply of hotel supplies.

4. Host business negotiations for small and medium-sized commodity orders, and check the execution and implementation of contracts.

5. Educate purchasing personnel to abide by laws and regulations, be trustworthy, not ask for bribes, or accept bribes when engaging in purchasing business activities, establish good relationships with suppliers, and conduct business under the principles of equality and mutual benefit. Activity. Complete the procurement tasks of various hotel materials according to plan, and try to save expenses within the budget.

3. Warehouse Supervisor

1. Hierarchy Requirements

1. Direct superior: Purchasing Manager

2. Direct subordinate: Warehouse Manager

2. Job requirements

1. Have a high school diploma or above, have been engaged in warehouse material management for more than three years, and have rich practical experience in warehousing.

2. Master the hotel inventory requirements and be proficient in the work procedures of inspection, warehousing and delivery.

3. Understand basic English.

4. Work carefully, conscientiously, and have strong principles.

3. Job Responsibilities

1. Responsible directly to the manager, complete the tasks assigned by the deputy manager, and implement the hotel's "Employee Handbook" and various rules and regulations.

2. Work hard to learn business knowledge in this work category, namely: hotel management knowledge, material acceptance and storage knowledge, etc., memorize the types of warehouse materials and the changing rules of material use, so as to organize and standardize management and scientific.

3. Understand the ideological status of subordinates, check the attendance and work status of the team, pay attention to exert and mobilize the enthusiasm of subordinate employees, and enhance their sense of responsibility.

4. Assist managers to provide business training to subordinate employees.

5. Frequently and continuously check the work progress and complete the material supply projects for various departments of the hotel, and must not cause shortages.

6. Review and control the scale and quantity of materials used by each department, strictly control them, and increase revenue and reduce expenditure.

7. Supervise the custodian to complete the submission of monthly statements at the end of each month.

8. Cooperate with the Finance Department to do inventory work and adjust accounts in a timely manner to ensure that the accounts are consistent with the facts.

4. Purchaser

1. Hierarchical relationship

Direct superior: Head of Purchasing Department

2. Job requirements

1. Comprehensively master the basic knowledge of hotels and professional procurement knowledge, improve the ability to identify materials; understand basic computer operations to facilitate online price inquiry and shopping.

2. Have a healthy body, plenty of energy, frequent the market, and be fully familiar with the performance, characteristics, uses, prices, etc. of the materials you are responsible for purchasing.

3. Have a strong sense of service that "the backstage serves the front desk and the front desk needs what they need".

4. Develop the habit of frequent communication with various user departments, and understand in a timely manner whether the use of various materials is normal.

5. Strictly demand yourself, do not engage in corruption, ask for bribes, or accept bribes, and develop a strict and honest work style.

6. Study hard, continuously improve your negotiating ability with suppliers, and try your best to purchase each new product at the lowest and best price.

7. Understand basic English.

3. Job Responsibilities:

1. Frequently visit the use department to understand the usage of materials and the specifications, models, and quantities of purchased materials to avoid wrong purchases.

2. Arrange and purchase the materials required by each department according to the principle of "urgent first, then slow", and actively maintain regular contact with the supplier.

3. Strictly abide by the financial system and go through the warehousing procedures for all purchased goods first.

4. Contact the warehouse to confirm the actual varieties, specifications, and quantities of the materials arriving on the day, and control the quality. Then notify the purchase department and handle the procedures in a timely manner.

5. Try to ensure that the documents (or 111ttt.com) accompany the goods and submit them to the warehouse manager for acceptance (except for collection). If the documents cannot accompany the goods due to foreign materials, the contract quantity should be determined in advance. Notify the warehouse keeper to be ready to receive the goods.

6. Before leaving get off work, keep a record of the day’s work and plan for tomorrow’s work.

The procurement of this department is divided into three parts: food, energy and materials. The specific responsibilities are:

(1). Food buyer

A. Responsible for food , beverages, seafood, fruits, vegetables, etc. purchase.

B. Carry out work in accordance with the procurement and supply work guidelines of "strict management, honesty and integrity, ensuring quality, quantity and supply" and "compare prices with three companies and compare goods with three companies".

C. Strictly implement the purchasing instructions from superiors, ensure quality and quantity based on the opinions of the Chinese and Western executive chefs and the manager of the use department, and do not purchase goods beyond the plan or purchase counterfeit goods.

D. Based on the types, specifications, grades, and quantities of food raw materials, drinks used daily in the catering department and employee canteens, purchase in a planned manner and in accordance with the prescribed procurement procedures.

(2), Energy Procurer

A. According to the energy procurement and supply work policy, "do a good job in energy procurement and supply, ensure operation and management needs and cooperate with operation and management, and do a good job in energy procurement Work is carried out in accordance with the principles of "planning, ensuring energy supply, increasing revenue and reducing expenditure, and strict management".

B. Responsible for the procurement of hardware, equipment, electrical appliances, spare parts, and chemical products such as liquefied gas.

C. Carry out planned procurement based on the variety, specifications, and quantity of energy used by the hotel.

(3) Material buyer

Responsible for the purchase of daily necessities, printed matter, linens, clothing, flowers, ceramics, and restaurant utensils for department stores.

5. Warehouse keeper

1. Hierarchical relationship

1. Direct superior: Warehouse supervisor

2. Job requirements

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1. Maintain abundant energy and actively and conscientiously do your job well.

2. Master the basic knowledge of the hotel and the knowledge of material acceptance and storage, understand the basic practical computer operations, and be able to record the entry and exit of materials on the computer with ease.

3. Develop a good memory of inventory materials and be aware of them at all times.

4. Have a strong awareness of "the second line serves the first line".

5. Be strict with yourself, abide by disciplines and laws, and develop a clean and honest work style.

6. Work efficiently and pragmatically, be dedicated and love your job.

7. Understand basic English.

3. Job Responsibilities

According to their division of labor, they are:

1. Receiver

(1) Comply with all hotel rules system.

(2). The consignee must work with the user department to check the quality of the goods in strict accordance with the requirements of the chef based on the signed purchase form. If any goods that do not meet the quality requirements are found, refuse to accept them and require the supplier to immediately The goods that meet the requirements will be replenished.

(3). The receiver will arrive on time at 8 o'clock in the morning to receive the goods.

(4) The receiver must strictly control the quantity to prevent the supplier from over weighing due to water content.

2. Office supplies warehouse keeper

(1) Should check the safety and health status of the warehouse area every day and make timely rectifications.

(2) Things should be placed in categories and organized clearly.

(3). Distribute materials at any time and enter them into the computer at any time.

(4) For those who are highly professional in checking and accepting the purchased materials for storage, please use department professionals to check and accept them together to prevent defective materials from being put into storage.

(5). Maintain the inventory of frequently used items and submit a list of supplementary materials to the department in a timely manner. (6) Take inventory of items at the end of the month to ensure that the accounts and items are consistent.

3. Seafood warehouse keeper

(1) When receiving goods, quantity and quality must be strictly controlled.

(2) Keep the storage location clean.

(3) Receive the goods on time, complete the procedures for receiving seafood on the day, and enter relevant documents into the computer.

(4). Treat work seriously and seek truth from facts.

(5) Any abnormal situation in the warehouse must be reported to superiors in a timely manner.

(6). Cooperate with the Finance Department to clear inventory at the end of the month.

4. Food warehouse warehouse keeper

(1) The items should be stacked neatly according to their nature, characteristics and categories. Store items that are prone to odor transfer separately.

(2). Keep good inventory of commonly used items.

(3) The warehouse must be kept clean and ventilated.

(4) Check the shelf life of items regularly or irregularly.

(5). Complete the procedures for items to be shipped out and put into the warehouse every day, and enter the shipping and warehousing documents into the computer in a timely manner.

(6). The quantity and quality must be carefully controlled when entering the warehouse. When accepting imported materials, you must check whether there is an inspection certificate from the epidemic prevention department.

(7) At the end of the month, the inventory materials should be liquidated to see if they match the accounts, and the food storage time and expiration date should be noted in the inventory sheet.

(8) Submit the warehouse receipt, receipt and inventory report for the previous month before the 2nd of each month.

I hope the above answers are helpful to you!