What does the hotel conference room rental fee include?

Generally speaking, hotel conference room rental expenses include conference room rental, equipment rental, layout expenses and other expenses.

1, site layout fee

Generally speaking, this part of the cost is included in the conference venue rental fee, but if there are special decoration requirements, you need to negotiate with the hotel or conference service company to avoid exceeding the extra cost.

2. Lease of conference venue

The lease of the venue actually enables the enterprise to obtain the right to use the venue, and also includes the use of some common facilities, such as laser pens, sound systems, tables and chairs, rostrum, whiteboard or blackboard, oil pens, chalk, etc. However, some unconventional facilities are not included, such as projection equipment, decorations and booths at the venue, and non-podium speech lines also need to be budgeted separately.

3. Equipment rental expenses

This part involves the unconventional facilities mentioned in the first point. Rental equipment includes projectors, laptops, mobile simultaneous translation systems, venue display systems, multimedia systems, video recording equipment, etc. When renting, a certain use deposit is usually required, and the rental fee includes the technical support and maintenance cost of the equipment.

4. Other expenses

In addition to the rent of the main venue, equipment rental and venue layout, there are other expenses, including advertising and printing, etiquette, secretarial services, transportation and warehousing, entertainment and health care, media and public relations.

Extended data:

Matters needing attention in venue leasing:

I. Basic items of conference venue leasing

The time, place and scale of the meeting are the basic matters of the meeting and the rental of the meeting venue. Only by determining the basic items can we find a venue that can meet the requirements of the meeting in a general range according to these basic requirements.

Second, the subsidiary requirements of the conference venue lease

After confirming the venue resources that can meet the requirements of the meeting, it is necessary to start screening. The size of the venue, stage setting, modeling, floor height and sound system will finally confirm your venue requirements.

Third, the rental price of the conference venue.

After all the conditions meet the needs of the meeting, the price often plays a decisive role.

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