009- How to write a leave application

Every company has holidays: personal leave, sick leave, maternity leave and so on. But the readers of holiday application are mainly your boss, the boss is the decision-maker, and HR is also your target reader, but HR mainly depends on whether the leave is in line with the process, such as whether your holiday exceeds the number of days stipulated by the company and whether you applied for a long vacation in advance. They mainly look at these technical details.

The purpose of asking for leave is not only to get the boss's approval smoothly, but more importantly, to minimize the impact on your work and work progress because of your short absence. For a small company, you may just say hello to the boss, but for a big company, it is very necessary to write a leave application when the work involves many people.

Professor Mike Adams once did a study. He studied the number of leave emails and applications for late submission of papers received by American university professors and found several interesting figures:

If you take out the application for leave from students who failed the exam, this figure will be even more exaggerated:

Asking for leave is also a science. These principles should be kept in mind in order to avoid embarrassment when taking leave and to lose points in the eyes of the boss.

Basic principle: In the whole process of taking leave, you should have the boss's perspective, not your own. This is the most important principle to keep in mind during the whole leave process.

The application for leave has the following points:

Before asking for leave

Before formally submitting the application for leave, look for opportunities to make preparations in advance. If you want to take a one-year holiday in two months, you can have dinner and chat with your boss. If you mention the topic of vacation, you can casually say, "I've always wanted to visit Xinjiang. I hope to go to Xinjiang this year. " If the boss answers, you can take the opportunity to say that Xinjiang is the most beautiful in two months ... so that you can convey your demands in small talk.

go on vacation

After reaching a private agreement with your boss in advance, you need to start making arrangements for taking time off. These arrangements include:

1. Tell your boss your vacation plan in advance. If you want to take two weeks off, it is obviously inappropriate to tell your boss three days in advance.

Second, the reasons for leave should be concise and intuitive. As long as it is a reasonable reason for leave, simply list it without too much explanation. If the reason is complicated, communicate face to face alone first, without writing it in the leave application.

Third, pay attention to choosing the time period of leave. Try to ask for leave when the work is busy and the team is too busy, which is very likely to be rejected by the boss. For example, if you work on e-commerce platforms such as Taobao or JD.COM, don't choose to ask for leave on Double Eleven.

Fourth, make sure that all people related to your work know your holiday plan. Identify the start and end time of your holiday. For example, you can write your vacation date like this: I will take a vacation on June 5438+1October 65438+5-June 5438+1October 22, and I will come to the office on the morning of June 5438+1October 23. In this way, other departments or bosses will know when they can find you if they want to see you.

Five, arrange work in advance, do a good job of handover. Before you ask for leave, you should find out what you need to do before the holiday and who needs to take over the work you are responsible for during the holiday. Every job should be clear to specific people, to ensure that the boss and successors are clear. The boss doesn't want to redistribute his work after you leave, or even help you clean up the mess you left behind. And leave your own emergency contact information. If you go abroad, tell the other person which country you are in and what the time difference is, so that when others want to find you, they can clearly know what your state is.

Six, leave the plan as far as possible "what you see is what you get". I wonder if you have bought IKEA furniture? If you haven't bought it yet, you can find the IKEA brochure online. You ask for leave like an IKEA manual. Anyone who opens it will know how to deal with what happened. Of course, you don't have to hand-draw an annotated version like the IKEA manual, but the more intuitive you express, the more others will understand your work plan.

7. If you need to face multiple levels when taking leave, pay attention to communicate with your immediate leadership first. If you need your immediate leader, the leader has the right to approve your vacation. Don't go beyond communication. Your daily work mainly reports to your immediate supervisor. Even if Ta has no right to approve leave, you should communicate with your immediate supervisor first out of respect. Don't let Ta hear the news that you are going to take a vacation from HR or Ta's boss, let alone write an email directly to the leader of your immediate supervisor. Once the email is sent out, it may be known to many people. Let your immediate leader hear the news that you are going to take a vacation from you.

Eight, choose a time when the boss has the least pressure to communicate face to face. Observe and pay attention to when your boss is in better shape. For example, some people are more likely to be depressed after lunch, and they are more energetic after a day's work after work, which may not be a good time for communication. So, choose a time when the boss has the least communication pressure.

9. In addition, don't book hotels or air tickets in advance before the application is approved. Even if you greet your boss in advance and the boss verbally agrees, you still have to submit a written application and wait until all the formalities are completed before booking hotels and air tickets, because accidents will always happen.

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Example of leave application

E-mail subject: Please approve Wang Dahu's leave application 10.8- 10.5438+03.

Text:

Hello, Li Chuan!

As we talked before, since my wife is going to give birth next month, this time is very important for me and my family, and I want to stay with her. So I applied for a holiday with you in advance. The planned vacation time is10.8-10.13. Please approve!

At present, there are two main tasks at hand:

First, the docking of your new book with the publishing house (the first draft is expected to be completed in June 12);

Second, before you get the audio 10 released on the website, you have some preparations.

Third, the daily operation of the official WeChat account. In my holiday, I have three articles to post. These tasks are very important and must be completed, so I will find relevant colleagues to dock during the holidays.

The specific arrangements are as follows:

1. News docking: Xiaoming xiaoming@shibeichen.com1856668888;

Second, get the docking: Xiaojie xiaojie@shibeichen.com1396668888;

Third, the three manuscripts of WeChat official account: I wrote these three manuscripts myself, and I received the final draft with you three days before the holiday. Directly put on record after confirmation, and I arranged for Ah San (asan@shibeichen.com; 13 16668888) Help me publish it.

In addition, during my vacation, my contact information is1890000111,dahu@gmail.com. If necessary, you can contact me. I may not be able to reply immediately, but I will check my email and phone number between 19-2 1 every day.

Thank you for your understanding and support of my holiday.

Wang Dahu Zhu Qiuan

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To sum up the main points:

First of all, come straight to the point, explain your purpose and write clearly the return time.

Second, explain the reason for the vacation, at most two sentences.

Third, explain the work distribution and contact information in case of emergency.

Finally, although I teach you a course in workplace writing, we should pay more attention to "speaking" before "writing" in the matter of taking time off. Because writing alone cannot solve all problems. In addition to thinking and practicing how to write, we should think more about the key points to solve this problem and then solve it through various methods. Writing is just one of them.

And I hope that these contents other than "writing" can inspire everyone, which is why my writing class is different from others.

Today's after-school thinking and sharing topic is: If you want to take time off to watch the concert of your favorite star, you don't want to miss this golden opportunity. It happens that the boss also likes music. What should you do if you write this application for leave and ask your boss for permission to let you go to the concert?

Thank you. I'll see you next time.