Business Travel —— The Key to Efficient Business Travel

For many professionals, business travel is a common occurrence. How can we help newcomers in the workplace to travel correctly? Based on thousands of business trips, we have summarized some tips to help you develop good travel habits and improve the quality of business trips:

The first part of the preparation before departure

First, the purpose first

Business trips must have a clear purpose. Generally speaking, business trips are divided into four categories: meetings and training? , negotiation? Visit.

When planning a business trip, we must first make clear the purpose of this business trip: what to do? Go with who? Solve what problem? Is it a single agenda or multiple agendas? Find out these things so that we can arrange a trip? .

Second, the itinerary design

If there is no established itinerary in advance, it needs to be designed around the purpose. Here, we need to grasp several points. ：

1, make an appointment in advance: Do the people we visit make an appointment in advance and confirm the time? Is the other party on vacation? If you are on a business trip abroad, you should also consider the time difference-these are the primary considerations;

2. Go early and come back early? : going out? It is not advisable to continue fighting for too long. If it can be finished in three days, don't put it off until the fourth day. When booking air tickets, it is recommended to choose the earliest flight as far as possible. While reducing the possibility of delay, we can also strive for more business time during the day;

3. Reduce tossing: No matter from the perspective of saving time or money, the route design should try to avoid transfer, detour or turn back;

4. Moderate tightness? Unless it is inevitable, try not to experience extreme situations such as ultra-high intensity for five consecutive days or flying to three cities in one day-what is the impact on business travel? Still have energy? There are great losses;

Third, information acquisition.

1, for many people? , cross-departmental, or scenes involving leaders, need timely information? . We can operate in the way of "Business Travel Group".

—— Set up a form, and list all the itinerary connection plans, catering, accommodation and visit information in the form, and update it in time to remind everyone. So it was avoided? Information? Asymmetry;

Fourth, information preparation.

When you go abroad for meetings or negotiations, you need to prepare materials in advance.

Information can be divided into two types: internal and public. Here, we use a common business negotiation or business analysis meeting as an example:

Internal information: If we have a bilateral/multilateral meeting attended by a big boss, do we need to provide a business briefing in addition to the regular information? ：

An ordinary business briefing is a piece of A4 paper, printed on both sides? . The above concisely recorded the core data, topics and suggestions of the negotiation, with the purpose of letting the big boss spend 2 minutes in the car or before arriving to quickly browse and grasp the main points, which is of great significance to prevent the problems and arguments that the other party may throw (shooting or asking for resources) in advance;

Public information: that is, we are familiar with training materials and conference materials. Here are three details that are easily overlooked:

1, pay attention to timeliness: the contents of materials are usually summarized, but the release date of materials must be the same day to avoid new tables appearing on the old calendar;

2.data? Alignment: Before the talks begin, both parties should check the data caliber in advance to avoid on-site wrangling. On the one hand, it affects decision-making, on the other hand, it tears at the scene and destroys everyone's mood;

Don't get the wrong person: we sometimes put the A company's? Courseware? Put it in company B? Meeting, or printing an internal document to the negotiating partner (this operation is particularly easy for newcomers), one is to cause leaks, and the other is to lack respect for the other party.

In addition to information, don't forget the travel equipment, which is also the focus of business people's preparation before going on a business trip;

Verb (abbreviation for verb) business travel equipment

Equipment is productivity, not the guy who eats. Suggestions should be carefully selected, at least solid, and don't fall off the chain at critical moments.

1. Work equipment: laptop. Power supply, projector, projection pen, charging treasure, different occasions, different configurations, flexible adjustment;

2, physical supply: business trip, body? Are you sure? Can't fall behind. I suggest that you prepare some snacks when many meetings are around the clock. In order to replenish physical strength during a long battle;

3. Commuting equipment: I suggest you try to choose one? A suitcase with a good brand, plus a textured silk eye mask, lightweight slippers and portable noise-reducing earplugs (airpods pro is highly recommended, the best choice at present) can give you a higher safety factor and a more comfortable rest environment;

Tip: The suitcase is preferably the boarding box. Save on consignment when flying-especially on business trips in China, and try not to consign when there is a senior boss present. It's embarrassing to avoid waiting for everyone to get your luggage! (In addition, the liquid in the cosmetic bag should not exceed 50mg, and the charging treasure should not exceed10000mA, otherwise you can't board the plane with you. )

After completing the above preparations, don't forget to submit the travel application finally. Here? Pay attention to two points:

1、? Budget? This project is well thought out.

2. Leave room appropriately.

Part II: During business trip

During the business trip, we need to do three things well:

First, the daily summary

Can we review the quotation around the purpose of our business trip? Spend 15 minutes summarizing before going to bed every day, and plan the arrangement for the next day at the same time;

Second, time management:

Business trips need to pay more attention to time than usual! First of all, you should be punctual. Secondly, we should urge colleagues to be punctual and inform them in advance when they need to connect with various means of transportation? , repeatedly confirmed;

Third: physical management:

A good rest is an important prerequisite to ensure energy: when booking a hotel, try to choose a chain hotel with higher security. What about my personal advice? Find expensive ones on the basis of not too much cost;

If you attend various external meetings, the organizer will arrange a higher-level hotel. You can go to the gym for running or swimming in the morning and evening-make full use of resources;

Sleep is a key point: some people will recognize the bed in a strange environment. Why? Poor sleep state; In addition to entertainment, avoid staying up late, have important negotiations the next day, and go to bed early;

Part III: After the return trip

When you come back, don't forget two things:

First, air ticket reimbursement.

Many people miss the node because of delaying reimbursement, so they can only pay the bill themselves-this is a bad habit in the workplace;

In this regard, my suggestion is? Nine words:? Stick it on the spot, stick it every day, and stick it carefully;

1, on-site posting: Grab all the fragments and post tickets.

Take checking out as an example. The front desk is idle when the invoice is printed. We can pick up the glue stapler and stick all kinds of banknotes together. One-time packaging of envelopes-completed on the spot, without occupying subsequent events;

2. Post it every day: After returning to the hotel, immediately take out the remaining bills of the day, strike while the iron is hot, and close the loop in time;

3. Sticking carefully: neat and orderly, clear handwriting, and correct amount, so that the wealth management girl can maintain a good mood at one time-not only improving efficiency, but also leaving a good impression on the other party.

Second, complete the business trip summary in time.

We require that the business trip log be completed before 23: 00 local time every day during the business trip. After coming back from business trip, we can make a summary quickly. It mainly includes three parts:

1, travel? And the basic information of visiting customers; ?

2. Matters involved and existing problems. What is the solution?

3. Follow up the action plan

If you still have some feelings and experiences on this basis, you can also join them. That will be more full and three-dimensional

The above is the experience sharing of a regular business trip, for everyone to take what they need;