What procedures are needed to hold a meeting?

After the epidemic in 2020, the conference hosting business began to slowly recover, and many companies also began to arrange their own product launches or some exhibition activities. However, under the impact of the epidemic, too many conference services The company has closed down or has not yet opened. For these enterprises, they undoubtedly have to go out and organize the business themselves. However, many people do not understand the process of holding a conference. Because I have worked on the Star World Conference Platform for many years, I will share some of my experience with you here. I hope it can be helpful to all companies that need to hold their own conferences.

? Before the meeting

One: Determine the meeting theme, meeting content and participant list.

The theme of the meeting here can be a product launch, a forum or a summit or an exhibition, etc., according to the meeting and purpose that each company wants to conduct.

Attendee list: This can include a lot, including CEOs and employees of product launch companies, etiquette, models, performing arts programs, guests, lecturers, hosts, etc. So these are necessary, don’t underestimate the content of a meeting.

Attendee list: This can include a lot, including CEOs and employees of product launch companies, etiquette, models, performing arts programs, guests, lecturers, hosts, etc. So these are necessary, don’t underestimate the content of a meeting.

2; Determine the meeting time and location. Literally speaking, meeting time: Make an appointment with the participating representatives and finalize it based on the time of the main leaders and meeting representatives. There is indeed nothing wrong, but make sure the person conducting the meeting has considered whether your company's time is the leader's or employee's time. It may be the customer's time, but it is best to also consider the host or etiquette. Or the time of the program actors. If these are provided by the organizer, there will be no such problems. Let me mention that Star World Conference, which I know, has been focusing on promoting the systematization and market transparency of conference products and services, providing global Full-process conference services including conference venues, stage construction, lighting and sound, etiquette models, guest attendance (experts, scholars, dignitaries and corporate celebrities, etc.), performance programs, car rental services, surrounding tourism and conference hosting companies in various countries, committed to creating a global integration An international service platform for conference resources.

Meeting location: Select the meeting location based on meeting needs and standards. The selection here is also based on the location of the company and customers, and the appropriate venue is selected based on the theme of the meeting. Some are suitable for stores, some are suitable for exhibitions, etc. Star World Conference provides transparent conference venues and transparent venue prices around the world. Enterprises can find venue information and related venue scenarios on the platform at any time. More importantly, they can contact the provider at any time to negotiate prices!

Three: On-site inspection of the food, accommodation, conference venue, tourism, entertainment and other related aspects of the conference venue.

Many companies hold conferences or exhibitions that last for several days, and they must take into consideration the food, accommodation and other related aspects of the conference. These can be called part of the conference resources and must be considered. If a conference is held for several days and these conference resources are not considered, the target group of the conference will definitely not be many.

In addition to the above venues for food, accommodation, travel, entertainment and other related aspects, Star World Conference will also provide services including business transportation, etc.

Four: Book accommodation rooms, dining standards and negotiate prices. There is no need to go into details about this, and the basic requirement for all meetings is dining standards. What kind of meetings are suitable for what kind of dining standards? Every company has different opinions on this aspect.

Five: Determine the car for the conference, and formulate the car route and pick-up timetable based on the number of participants, pick-up and drop-off locations, etc.

During the meeting

1: Meeting reception: Place welcome banners, welcome signs, sign-in desks, signage, etc. in the hotel and conference room in advance.

These tasks are tedious but can reflect the detailed effects of a conference or exhibition.

And these are also the most troublesome things for enterprises to arrange meetings, so Xinghuo Xingjie Meeting will help you achieve it. Xingjie Meeting helps thousands of companies arrange trivial matters such as meeting affairs, and successfully allow the meeting organizer to successfully complete the meeting. 2: Meeting place: Special personnel will go to the meeting room to check the meeting room banners, lighting, audio, tea, projectors, etc. ? Each meeting has professional conference room banners, lighting, sound, tea, projectors and other professionals. However, if the contractors are found one by one, it will take a lot of manpower and material resources to sign each contract, and it may not be possible. Unsatisfactory results. The Star World Conference Platform contracts professional conference room banners, lighting, sound and other professionals. The contracting method only needs to be screened according to the platform. At the same time, the price can be negotiated and transparent with the other party.

? Three: Conference services: providing secretarial services and related services to representatives

These are also performed by professional personnel, such as secretarial or translation work.

Finally, after the meeting

? After the meeting, the main task is to settle the venue fees and organize the information and results of the meeting participants

? Okay, let’s share it here first. You can search for the Star World Conference Platform. There are venues for etiquette models, high-end hosts, performing arts programs, major conferences of experts and scholars around the world, etc. After entering, companies only need to call the resource provider with one click, communicate directly, and close the deal directly, with no price difference. AI intelligent technology is fully penetrated, and conference plans are automatically generated.

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