Meeting planning book

A few days ago, I participated in the project planning of a series of activities of "China Population Health Assistance Project". As the main planner and executive director of the project, I deeply feel that to successfully hold a large-scale conference, all staff and representatives must be clear about the purpose and significance of the event. Therefore, I have repeatedly refined the theme, purpose, purpose and goal of this meeting, and now I share them as follows:

Activity theme:

Main title: "China population health assistance project" series of activities

Subtitle: Seminar on "Embracing a Healthy Age" and Launching Ceremony of "Aid Plan"

Horizontal? Photo: Have you fulfilled the people's wishes? Round the human dream.

Care is always there? The assistance office is located

Reduce the burden on families and make people happy and healthy.

Activity purpose:

Reduce the burden on families and make people happy and healthy.

Activity purpose:

Let family planning and health systems at all levels fully understand the "China Population Health Assistance Project" and its unique publicity and services, and eliminate people's strangeness to the "assistance project" and fear of high medical expenses. Establish the brand image of "caring is always there, and assistance is everywhere" to serve people's health, thus promoting the comprehensive promotion of "assistance projects".

Activity objectives:

1, number of participants: 200 (considering the overall effect, cost, number of participants, on-site atmosphere and other factors, the scale of 200 people is ideal).

2. Expected harvest: The participating units and individuals came back with a full load on the spur of the moment.

3. Image-building: Let the beneficiaries remember the "aid projects" with various products and services, and establish a strong brand image.

4. Spread the brand: form a mature brand communication scheme, and constantly optimize the replication.

In order to control risks and improve the meeting effect, I have designed the meeting process, site management and venue layout accurately, from now on to everyone, every day, everything, and even everyone, everything and every minute in the meeting. For example:

Time? project

07: 00 Check all preparations.

07: 10 Determine the guests who can attend the meeting, establish the representative database and print the form.

07: 20 Relevant personnel set out from the organizing committee with various items.

Arrive at the venue at 07: 50 and start off-site arrangements.

At 08: 30, the site layout was started, and various equipments and networks were debugged.

09: 10 venue layout is completed, and relevant personnel are on standby.

At 09: 20, the delegates began to gather at the gate of the venue, waiting for admission.

Admission starts at 09: 30. Etiquette, ticket checking, escort, presiding, representatives, experts and leaders are all in place.

Play the video at 09: 50

09: 55- 10: 00 background sound

10: 00- 10: 05 opening remarks

10: 05- 10: 07 When escorting the tour leader, Radsky March will be played.

10: 07- 10: 20 leader's speech

10: 20 flower

10: 20- 10: 22 The escort will play "Exit Music" as soon as he leaves.

Moderator 10: 22- 10: 25

10: 25- 10: 27 binary? Play "Radsky March"

10: 27- 10: 35 No.2 leader's speech

10: 35 flowers

10: 35- 10: 37 Escort Team Leader II to exit and play "Exit Music".

10: 37-11:10 Expert Speech: "Embrace the Healthy Age"

11:10-11:30 demo product

11:30-11:40 The pilot representatives accept donations and the leaders issue plaques/licenses.

11:40-12: 00 Addresses (4 persons)

12: 00- 12: 05 Leaders leave to play "After-meeting Music"

The delegates attended the lunch banquet.

12:15-12: 20 Leader of the Organizing Committee: Toast.

12: 20- 13: 30 lunch banquet/product display area and experience area start activities.

13: 30- 14: 00 farewell guests.

14: 00 venue cleaning

Model essay on conference planning book (2)

I. Background of the meeting

In recent years, the annual demand of snack food market in China has exceeded 1000 billion yuan, the market scale is growing at a geometric speed, and the consumer market is also growing rapidly. According to market research, the annual growth rate is about 25%. There are more than 65,438+10,000 registered snack food enterprises, which shows that China's snack food enterprises will have a huge consumer market in the future. In this regard, we held the China snack food chain management exchange meeting.

Organizer: Shanghai Exhibition Co., Ltd.? (Huashan Road)

Co-organizer: China Leisure Food Chain Brand Association.

Media: China People's Daily, CCTV, Shanghai News TV, Sina, Tencent.

Time: 654381October 23rd to 26th.

Venue: Shangri-La Hotel, Shanghai (No.33 Fucheng Road, Pudong New Area, Shanghai)

Second, the participants

Moderator: The person in charge of Shanghai Exhibition Co., Ltd.? ***

Guest: President of China Snack Food Chain Brand Association? Ni Xinkai

Chairman of Taiwan Province Leisure Food Trade Union? Liu Yuanqing

Chairman of the Board of Directors of Hong Kong Tingjia International Group? Wang Zhenkai

Participants: representatives from 50 enterprises, including Laiyifen, Baiweilin, Tingjia, Yijiaren, Zuo Ke, Jiujiu Duck, Liangpin Store, Huaweiheng, Mrs. Yao, Xian Pin, Ouweiduo, Youbaijia, Tianwojijia, Weiyoute, Dongjiabao Store, Yiweier, Xiaochan Frog and Bixiuke.

Three. Accommodation place of participants

Zijinlou

Fourth, the layout of the dining table.

Verb (short for verb) scheduling

1, 1 All participants should sign in at Shangri-La Hotel before 8: 00 am-5: 00 pm on1October 23rd. () After logging in, all participants can move freely.

2. The 65438+ conference will be held on1October 24th to 25th.

3 3. 10/October 25th18th for dinner.

4.1October 26th at 65438+ free activities, and arrange to return at 2 pm.

The theme of intransitive verbs conference

65438+1October 24th:

(1) Plenary meeting: declare the meeting officially open. (Chairman of China Snack Food Chain Store & Franchise Association: Ni delivered a speech)

(B) Talk 1: "Open up a new world of chain operation"

(3) Discussion Session 2: "Delicious, Affordable and Healthy"

65438+1October 25th:

(a) The third seminar: "Raising brand awareness and exploring international markets"

(2) Plenary Session 2: Summary of the meeting. (The meeting recorder announces the minutes of the meeting)

Seven o'clock, dinner

Enjoy singing and dancing performances (18: 35-19:10)

Invited Chairman of China Leisure Food Chain Brand Association? Ni delivered a speech (19:10-19: 30)

Commend outstanding representatives (19: 30- 19: 50)

Announce the end of the dinner (19: 50-20: 00)

Eight, the venue layout

2-value machine: arranged at the door.

5 signboards: provided by the hotel (one in front of the hotel, two in front of the conference room and two in front of the restaurant).

Placement of meeting tables and chairs:

Meeting: Prepare desktop monitor, projector, screen and seat microphone.

Seminar: round table, 5 wireless microphones.

Background picture of the meeting: China Leisure Food Chain Management Exchange Conference in Autumn.

Conference propaganda banner: There should be communication signs and propaganda signs at the entrance of hotels, conference buildings and dining places.

Eight. Other related matters.

1. Source of funds: 80% is invested by participating enterprises, and 20% is sponsored by China Leisure Food Management Association.

2. Transportation: Shangri-La Hotel Pudong is about 35 minutes' drive from Shanghai Hongqiao Airport and 50 minutes' drive from Pudong International Airport. Equipped with luxury bus to the hotel (the exhibition company will send pick-up personnel to pay for the air tickets of the participants, and inform the exhibition company of boarding and estimated arrival time in time).

3. Media invitation and hospitality: The exhibition company is responsible for invitation and hospitality, and reimburses the media for transportation, accommodation and catering expenses.

4. Business facilities: binding service, free wireless and broadband Internet access, parcel delivery service and fax service, laser printing service, LCD projector, slide projector, printer and scanner, translation, interpretation service and copying service.

Nine. Organization and division of labor

leading group

Team leader: *? Be responsible for the overall leadership and commander-in-chief of this meeting, and coordinate and supervise the work of each working group;

Deputy Team Leader: * * Responsible for assisting the team leader to solve emergencies in time;

Members: *, * * are responsible for all sign-ins; * * *, * * is responsible for accommodation and transportation arrangements; * * *, * * is responsible for the venue and stage; * * * and * * * are responsible for the safety during the meeting.

Grouping and job responsibilities

Team leader:

Members:

Work tasks:

1, responsible for completing the execution of the activity plan.

2, responsible for assisting and supervising the advertising company to complete the venue layout and site removal after the meeting.

3. Be responsible for the preparation of evening performances, the production of dinner invitations, the application of expenses and the distribution of gifts.

4. Responsible for designing the conference logo.

5. Be responsible for making gifts for the participants.

6, responsible for the whole camera, photography and recording.

Matters needing attention

1, each group of staff must push forward the work in strict accordance with the progress requirements of the preparatory work plan.

2. The inviter of the participant must verify the list of participants and identity information in time.

Participants' clothes and invitations must be mailed in time, and some spare clothes should be prepared.

4. During the meeting, the staff must wear uniform clothes and work cards.

5. During the meeting, the company personnel must arrive at the site in advance, and shall not be late, leave early or absent without reason.

6. Reasons for choosing Zijinlou of Shangri-La Hotel Pudong.