Correct format of official document invitation letter

The correct format model of official document invitation

The correct format mode of official document invitation letter is believed to be familiar to everyone in the workplace. When holding some activities, you should write invitations, and pay great attention to the format of the invitations. The following is a template of the correct format of the official document invitation.

The correct format of the official document invitation letter 1 1. The meaning and use of the letter

Letters are applicable to consultation between non-subordinate organs, asking and answering questions, asking for approval and answering examination and approval matters.

Letters are widely used and frequently used, which can be described as "light weapons" in official documents. Specifically, the purpose of this letter mainly includes four aspects:

1, official contacts and exchanges between organs at the same level or units not affiliated with organs.

2. Request the competent business department without affiliation to approve relevant matters.

3, the business department in charge of the approval of the examination and approval items that do not belong to the examination and approval authority.

4. Personal affairs of organs and units, such as answering letters from the masses.

Second, the characteristics of the letter

1, widely used. The use of letters is not limited by the level and size of the unit, and the units that send and receive letters are connected with each other as relatively equal. Letters are widely used from the State Council to grass-roots organizations, enterprises, institutions and social groups.

2. Writing is multi-directional. Letters can go up and down, but most of them are parallel prose.

3, the language is modest. No matter what kind of letter, the language should be polite, respect each other, and strive for more understanding and support from each other. Letters are official documents that pay the most attention to the use of classical Chinese vocabulary. Letters are the most literary language in official documents.

Third, the types of letters.

1, negotiation letter. That is, letters between higher and lower authorities to discuss work and contact related matters. Such as personnel transfer, contact, visit and study.

2. Asking and answering letters. That is, letters between non-affiliated institutions asking and answering specific questions. In fact, inquiry letters can be divided into "inquiry letters" and "reply letters". For some unclear questions, ask the relevant authorities by inquiry letter. Explain and answer questions raised by organs and departments, and use reply letters. Most of the letters of inquiry and answer involve questions rather than specific work.

3. ratification. That is, letters between non-subordinate organs requesting approval and replying to examination and approval matters. In fact, approval can be divided into "approval" and "approval letter". The examination and approval letter is used to apply for examination and approval to the competent department without affiliation, and the examination and approval letter is used for the competent department to reply to the examination and approval request of the competent department without affiliation.

4. notification letter. That is, a letter informing non-subsidiary organs of relevant matters.

The above is the classification of letters by content and purpose. According to the text format, letters can be divided into formal letters and informal letters. If classified according to the writing direction, letters can be divided into outgoing letters and reply letters.

Fourth, the structure and writing of letters.

(1) title

The title of a letter generally consists of the issuing authority, reason and language, and sometimes it can only consist of reason and language.

(2) Text

1, go. The reason, background and basis of writing.

Generally speaking, the beginning or explanation of the letter is based on the spirit of the relevant instructions of the superiors, or briefly describes the actual needs, doubts and difficulties of the region and the unit.

At the beginning of the reply, the title and document number of the other party's communication will be quoted, and some replies will briefly describe the theme of the letter, which is basically the same as the writing of the reply. Then, some replies lead to the main question, that is, reply to opinions, in the form of "now reply to the relevant questions as follows".

2, the main body. Write down the matters that need to be discussed, asked, answered, contacted, asked for approval or answered for approval and informed.

Letters, letters and replies are generally simple and can be combined with writing reasons. If things are complicated, write them in chapters.

3. Conclusion. Different types of letters have different endings. If you just tell the other party about it and there is no reply from the other party, the conclusion is often "hereby inform" and "hereby reach". If you ask the other party to reply, use the words "Looking forward to reply", "Looking forward to reply" and "Please reply immediately". Please reply with idioms such as "please approve", "please give us your help", "I hope to agree" and "I hope to award XXX to the Netherlands". The conclusion of reply is often used in idioms such as "I hereby reply", "I hereby reply" and "I hereby reply". Some letters don't have a postscript.

Fifth, pay attention to the problem.

1. Pay attention to the difference between approval and asking for instructions. If there is a subordinate relationship, consult the superior, and if there is no subordinate relationship, consult the competent business department for approval. The competent authority shall reply to the application for approval by letter of approval.

2. Cut to the chase and get to the point. Whether you send a letter or reply, don't beat around the bush and avoid empty words, cliches and vague comments.

3, one article and one letter, concise and clear.

4, the language should be standardized and appropriate, and reflect the language characteristics of the letter. Send a letter in a peaceful, polite and sincere language, with respect and humility to the competent unit, peace to the subordinate units, and friendliness to the parallel units and non-subordinate units. Avoid using blunt and imperative language. Be clear when replying, and use accurate language to avoid ambiguity and uncertainty.

The correct format of the official document invitation letter 2 I. The format of the official document invitation letter

Dear _ _ _ _ _ _ _ _:

Hello!

_ _ _ _ _ _ _ _ Company will hold all the shares of _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ unit

_ _ _ _ _ _ _ _ _ _ _

title

It consists of the name and language of the ceremony, and can also contain personalized theme slogans.

title

The title of the invitation is "General Name", and the general name is preceded by honorific words. Such as "Dear Mr./Ms. XXX" or "Dear General Manager (Director) XXX".

main body

The text of the invitation letter means that the organizer of the business etiquette activity formally informs the invited party of the reasons, purposes, matters and requirements for holding the etiquette activity, states the schedule, time and place of the etiquette activity, and sends a decent and sincere invitation to the invited party.

Write the usual invitation idioms at the end of the article. Such as "please" and "welcome".

In this example, the text is divided into three natural paragraphs. The second paragraph states the reason, time, place and activity arrangement of "20xx Year-end Customer Appreciation Meeting". (See original)

The prologue of the first paragraph-"In the past year, we have built a platform with our heart, and you are the wealth protagonists we care about and support." And the conclusion of the third paragraph-"Let's have friendship with Syria, talk about the future and welcome more wealth and happiness in the coming year!" It not only reflects the organizer's review of the history of cooperation, that is, the business purpose of sincere cooperation with "online merchants" and sincere service to customers, but also expresses the bright future. Alibaba is willing to welcome wealth and share happiness with online merchants.

These two sentences are divided into paragraphs, concise, semantically coherent and consistent from beginning to end, which meet the requirements of etiquette documents and can be described as the perfect combination of business and etiquette.

The names of the sender and the recipient written on the picture.

The signature shall indicate the full name and written date of the organizer of the ceremonial activities.

Second, the official invitation model essay

Dear Mr./Ms. xx,

Over the past year, we have built a platform with our heart, and you are the wealth protagonists we care about and support. The new year is coming, and we are eager to realize the happy reunion of the big family of online merchants. In order to thank you for your great support to Alibaba in the past year, we specially held a 20xx Alibaba customer appreciation meeting at the Regent Hall on the first floor of the Regent Hotel in Qingdao on xx 14:00. There will be wonderful programs and generous prizes waiting for you, and I look forward to your visit!

Let's have friendship with Syria, talk about the future and welcome more wealth and happiness in the new year!

_ _ _ _ _ _ _ unit

_ _ _ _ _ _ _ _ _ _ _

Correct format of official document invitation letter Dear Mr./Ms,

Hello!

We are honored to invite you to attend the NGO Consultation Meeting of the xx China FAO Asia-Pacific Conference 2 1XX- 16. The theme of this meeting is: from agenda to action-following the "NGO Forum on Food Sovereignty". The consultation meeting was hosted by FAO and IPC-Asia, with the assistance of China International NGO Cooperation Promotion Association. At that time, more than 20 representatives from more than 80 NGOs in the Asia-Pacific region will attend the meeting. The declaration of this meeting will be read out at the xx Asia-Pacific Conference of the Food and Agriculture Organization of the United Nations (FAO) on June 17-2 1.

The main topics of this meeting include:

1. How can non-governmental organizations in the field of food and agriculture in the Asia-Pacific region implement the global action agenda/civil society strategy at the regional and national levels?

2. How can NGOs in the field of food and agriculture in the Asia-Pacific region determine the participants of future actions according to the current situation?

3. Participating institutions drafted NGO proposals and submitted them to the xx Asia-Pacific Conference of FAO, continuing to call for the protection of farmers' interests.

Sincerely look forward to your sincere support and participation!