Organization of the International Coal Expo

Responsible for the unified deployment, command and coordination of the overall work.

(ii) Secretariat

The Secretariat is the permanent body of the Organizing Committee. Responsible for the overall planning and comprehensive scheduling of the coal fair, coordinate and solve major problems, examine and approve the plans of various ministries, audit and arrange the budget and final accounts of funds, supervise and guide the work of various ministries and related matters assigned by the organizing Committee.

(iii) Functional departments of the Secretariat

The Secretariat consists of four working departments.

1, comprehensive coordination department

Main responsibilities:

(1) is responsible for formulating the overall work plan and organizing the examination and approval of the work plans of various ministries; Supervise and implement the responsibilities of each department, coordinate and guide the work of each department, and fully grasp and inform the work progress of each department; Formulate the working system of the secretariat.

(2) Responsible for liaison and coordination with the organizers, supporting units, contractors and other relevant departments and units, coordinating the reception of domestic and foreign guests in the early stage, the confidentiality of the coal exposition, the selection, approval and supervision of souvenirs and gifts of the coal exposition, etc.

(3) Responsible for the preparation and organization of various meetings of the Organizing Committee and the Secretariat.

(four) responsible for making plans for provincial leaders to visit exhibition halls, opening ceremonies, banquets and major events, and taking the lead in organizing their implementation.

(5) Responsible for drafting, receiving and submitting all kinds of documents, meeting materials, instructions, letters, etc. Secretariat, compile and distribute the briefing and monthly report of the Coal Expo, compile and edit the meeting guide, examine and approve the journal, do a good job in collecting, sorting out and archiving the audio, video, pictures and written materials of the work of various departments of the Secretariat, and manage the seals of the Organizing Committee and the Secretariat.

(6) Responsible for the design, production and management of all kinds of certificates for the coal exposition.

(VII) Responsible for formulating the work plan of the forum and organizing its implementation, doing a good job in the topic selection and demonstration of the summit forum and the special forum, inviting and receiving domestic and foreign experts and professional listeners who participated in the forum, and handling return air tickets for them, coordinating and arranging exhibitors and professional merchants to participate in the summit forum and special forum, and collecting, sorting and compiling the speeches and papers of forum experts.

(8) Be responsible for the financial management of the coal exposition, formulate the financial management system and arrange the budget and final accounts; Allocate the working funds of each department, audit and manage the fixed assets of the Secretariat, and organize the financial revenue and expenditure audit of each department.

(9) Complete other tasks assigned by the Secretariat.

2. Investment Promotion and Exhibition Division

Main responsibilities:

(1) is responsible for formulating and organizing the implementation of the work plan for attracting investment at home and abroad.

(2) Responsible for the collection, joint examination, release, docking and results statistics of investment projects, preparing and organizing domestic and overseas promotion meetings, docking talks of investment and trade projects, signing ceremony and results release conference, and tracking the implementation of contracted projects.

(3) Be responsible for finding out the needs, invitations, pre-reception, professional publicity and business visits of domestic and foreign merchants and institutions.

(4) Organize cities, development zones and large enterprises from other provinces and provinces to participate in the exhibition, and carry out investment and trade docking and project promotion activities.

(5) Responsible for the organization, registration and statistics of professional visitors, customs clearance, commodity inspection and transportation services of exhibitors' equipment, exhibition hall layout and exhibition dismantling services, and the compilation and publication of exhibitors' manuals.

(6) Responsible for the construction, maintenance and management of the Chinese and English websites of the Coal Expo and the development, maintenance and operation of the online Expo.

(7) Responsible for the recruitment, training, deployment and management of volunteers.

(8) Responsible for the coordination of environmental governance around the exhibition hall, the decoration of the exhibition hall, the maintenance and security of facilities and equipment, the guidance of signs, the design and layout of the podium and preface hall of the opening ceremony.

(9) Be responsible for the training and management of exhibition hall staff, exhibition service personnel and security personnel.

(10) Formulate the market operation plan and organize its implementation according to the scope authorized by the Secretariat.

(1 1) Cooperate with the General Coordination Department to organize participating merchants to participate in major events, and cooperate with the Publicity and Reception Department to provide reception services for important merchants at home and abroad.

(12) is responsible for collecting, sorting and archiving all kinds of documents, audio-visual, pictures, newspapers and other materials such as investment promotion, investment and trade negotiation, exhibition operation, etc.

(13) Complete other tasks assigned by the Secretariat.

3. Publicity and Reception Department

Main responsibilities:

(1) is responsible for formulating the propaganda work plan and organizing its implementation, contacting, organizing, coordinating and receiving the news media, doing a good job in the propaganda of the coal fair, and planning and organizing the press conference.

(2) Responsible for formulating the protocol reception work plan and organizing its implementation, and doing a good job in the etiquette reception of provincial and ministerial leaders, special guests and guests; Organize domestic and foreign exhibitors, professional merchants, sister provincial (city) government delegations and provincial city delegations to receive their counterparts.

(3) Responsible for the screening, examination and approval of designated reception hotels and the supervision of service quality, and organize, manage and allocate special reception vehicles for concierge in a unified way.

(4) Responsible for organizing and implementing the etiquette work of major events; Publicity of tourist routes and scenic spots; Registration of participants, sending of certificates and materials, return ticketing and pick-up and drop-off.

(5) Responsible for formulating and organizing the implementation of the theatrical performance plan, creating an environment atmosphere inside and outside the performance venue, and organizing the reception of provincial and ministerial leaders and guests to watch the theatrical performances.

(6) To be responsible for the collection, sorting and archiving of audio-visual, pictures and written materials for the work of this department.

(7) Complete other tasks assigned by the Secretariat.

4. Department of Safety and Security

Main responsibilities:

(1) is responsible for formulating and organizing the implementation of the security work plan, doing a good job in the security of guests' personal property, important activity places and residences during the exhibition, as well as the traffic diversion, security, social security and fire control work in the provincial capital during the exhibition, managing, directing and deploying police and security personnel, and handling matters involving national security during the exhibition.

(2) To be responsible for formulating the comprehensive security work plan for the Coal Expo and organizing its implementation, and do a good job in Taiyuan's transportation, communication, network, sanitation, water supply, power supply, health and epidemic prevention, food safety, medical care, meteorology and other services.

(3) Responsible for creating a publicity atmosphere in Taiyuan during the exhibition.

(4) Be responsible for formulating the emergency plan for safety and comprehensive security of the coal exposition.

(5) Responsible for the collection, sorting and archiving of audio-visual, pictures and written materials of the work of this department.

(6) Complete other tasks assigned by the Secretariat.