How to do hotel accounting

The hotel's accounting process is as follows:

1. Cash:

Each item of cash is divided into two categories: RMB and foreign exchange. Calculate the cash on hand in the hotel and find the reserve funds and petty cash reserves. Set up a "cash journal" and register it daily according to the payment voucher and the order in which the business occurs.

2. Bank deposits:

Account the various deposits deposited by the hotel into the bank. According to the deposits of different currencies such as RMB and foreign currencies (mainly converted into US dollars) into different banks, set up "bank deposit journals" respectively, register them one by one according to the receipt and payment voucher days, and settle the remaining balance. RMB is used as the unit of account. For US dollar or other foreign currency deposits, when registering the foreign currency amount, it will be converted into RMB for registration according to the bank exchange rate on that day.

3. Accounts receivable:

Calculate the other party’s arrears from the operating income of hotels, commercial buildings, apartment buildings, restaurants, shopping malls and their ancillary projects. It is divided into different categories such as travel agencies, companies, units, customer accounts, credit cards, tenants, street accounts, etc., and separate accounts are set up according to groups or individuals. Set up a dedicated person to be responsible for collecting accounts. For accounts that cannot be collected, the reasons must be identified and held accountable, and relevant certificates must be obtained.

4. Other receivables:

Calculate other receivables not included in accounts receivable, including deposits, insurance compensation payable, etc. Prepare monthly detailed statements for accounting by different currencies and debtors.

5. Prepaid expenses:

Accounting has already occurred, but should be borne by the current period and subsequent periods respectively, such as prepaid insurance premiums, etc. Fees with a smaller payment amount, not exceeding the amount of RMB (determined by the hotel), are not included in this subject. Each deferred expense is generally amortized within 12 months.