Hotel log template

General technology is better and can be trusted! Everyone in the accounting center of the Finance Bureau uses it!

Runtime environment

Database server environment:

Cpup 5/166 PIII above 800

Memory 64M 256M

Hard disk 10G 40G

Network card 16 bit PCI 32 bit PCI

Printers are not limited to network printers.

Database system SQL 7.0 desktop edition, standard edition and network edition.

Operating system WINDOWS NT 4.0 or above, win 2000/professional win 2000 server.

Workstation environment:

CPU P5/ 166 PIII 500 or above.

Memory 64M 256M

Hard disk 2G 10G

Network card 16 bit PCI 32 bit PCI

Printers are not limited to color printers.

Operating system WINDOWS98/2000/XP/NT

Overall structure of system

Our system mainly includes nine functional modules: central management system, system management, accounting processing, report management, fixed assets management, payroll management, accounts receivable management, accounts payable management, data communication and so on.

Brief introduction of functional modules

System management system

1. SOB management: establish and manage SOB. When it is added, only the unified A/C set will be added; When the budget company SOB increases, it is reflected in the company code, and the company type is used to distinguish SOB types. You can manage multiple account sets of budget units, and each account set can manage data for many years.

2. User management: set the system operation user and user password; Set the user's permission by budget unit (A/C set), function and account.

3. Data management: backup data, recovery data, data consistency maintenance and import and export of various data in the account suite.

4. Log management: automatically record the details of user login, departure and operation.

Central management system

The central management system is mainly used for the entry and query of unified account sets, which can realize the total amount query of accounts of all budget units and various functional operations required by front desk cashiers, and provide the function of generating vouchers for loan slips and bills, greatly reducing the repetitive work of financial personnel and improving work efficiency.

1. Create Code: create codes of current company, budget company and other companies, and create budget company SOB.

2. Setting accounting parameters: setting currency, settlement method, unified management of account sets, the corresponding relationship between unified management of account sets and budget unit account sets, and account usage rights.

3. Indicator management: classify indicator types according to indicator sources, including indicator registration, initial indicator account, entry of indicator account in company account, and query of account company indicator account and general ledger of indicator account. The index system is used to supervise and constrain income reimbursement and expenditure reimbursement, and control budget expenditure and budget income.

4. Front desk management: including functions suitable for front desk cashiers, such as loan inquiry management, bank reconciliation, check management, cashier's account, income statement, expense statement, front desk closing, etc. Invoicing is controlled by budget indicators, which can be offset, and can be prompted and warned when accounting income or expenditure.

5. Account processing: you can query the initial account, general ledger, company account and account company account of the unified management SOB, and provide the functions of SOB reconciliation and account book printing.

6. Period-end processing: at the end of the month or year, account books can only be closed after all account books of the budget unit are closed; At year-end closing, all account books must be closed before entering the next year.

Accounting processing system

Accounting treatment is the main and core part of account set operation of budget unit. The system includes opening account establishment, initial data entry, daily account processing, month-end closing, carrying forward to the next year and other functions.

1. Create Code: define company, department, employee, project, customer and supplier codes, or create a user-defined accounting project code.

2. Account Correspondence Setting: it is used to set the correspondence between accounts under unified management and budget company account sets. The default account of the same account set type is the same, and can be modified.

3. Set account parameters: set currency, account, voucher type, settlement method and multi-column account, or reset account setting parameters. Among them, a user-defined 6-level supplementary accounting classification can be set for the account.

4. Initial Account: When using the system for the first time, you must enter the initial balance and accumulated amount of the account, and the related balance and amount will be automatically carried forward by the system in the future. After the entry is completed, a balance table is generated to compare the initial account balance relationship.

5. Voucher processing: including voucher entry, modification, approval, cancellation, inquiry and bookkeeping, and cash flow labeling; Provide complete audit and complete sales function; In printing, it provides the functions of white paper printing and voucher overprinting.

6. Account book: rich bank journals and cash book can be queried; Three-column subsidiary ledger, multi-column subsidiary ledger, accounting item subsidiary ledger, quantity subsidiary ledger, etc. ; Account general ledger, accounting general ledger, account balance table, etc. These account books all have the query of accounts and account accounting items, which provide users with forward and reverse queries, and support users to customize account books to facilitate the next query. All account books can be typed and printed in white paper.

7. Final treatment:

Carry-forward Balance: at the end of the period, the balance of the income or expenditure account is transferred to the balance account, and the transfer voucher is automatically generated.

Automatic transmission: Automatic transmission is performed according to the transmission settings. Set the withdrawal formula to withdraw money from the account, and the system will automatically generate the transfer voucher.

Closing at the end of the period: the system will automatically check whether there are accounting vouchers and whether the revenue and expenditure accounts have been closed. Vouchers cannot be prepared after closing.

Wage management system

You can set up a separate payroll management account set, set up payroll items for all budget units, and set up corresponding payroll items according to the actual situation of each unit, and the accounting sub-units and individuals who manage the payroll in the settlement center will pay wages. This system allows users to define salary, salary calculation formula, personal income tax and other items, and realizes the functions of employee salary data entry and calculation. Can quickly complete batch data changes, support bank payment and zero deduction, lump sum payment and other functions. According to salary data, the system generates employee salary and personal salary output. Query, statistics and summary of salary data. When outputting various reports of payroll system, you can flexibly adjust and set the content and order of payroll items. Wage vouchers can be automatically generated according to the wage voucher settings and automatic wage transfer.

Fixed assets management system

Applicable to the fixed assets management of all units under the jurisdiction of the accounting center. Input the fixed assets card and depreciation information of the budget unit into this system, and automatically generate the fixed assets accounting voucher and depreciation voucher required by the accounting system. After users enter the fixed assets and their ancillary equipment and additional information, effective fixed assets management will be established, and statistical units will report the statistical information needed for asset verification such as fixed assets reports.

1. Original value check: when it is used in conjunction with an account, it automatically checks the consistency with the general ledger.

2. Accumulated depreciation: depreciation methods such as average life method, workload method, double declining balance method and sum of years are built into the system, and depreciation is automatically extracted by the system.

3. Increase, decrease and other changes: enter the fixed asset card when increasing, and enter the date and method of decrease when decreasing. Other changes can be made through original value change and overhaul. The query function provides the ability to retrieve the data of fixed assets according to any conditions, and displays or prints the retrieval results in the form of a list.

4. Report output: the total amount change table based on the increase and decrease method, the summary table coded by department, use and classification, and the analysis table analyzes the original opening value according to the above three classification categories to generate an analysis table of the original opening value in the department, use, classification and the proportion of the total fixed assets. Fixed assets list, fixed assets (register) and accumulated depreciation list, fixed assets list, etc.

Accounts receivable management

Provide account data query, customer data management and aging analysis of accounts receivable of other customers who communicate with our company.

Coping management

Provide the company with account data query, supplier data management and aging analysis of suppliers' accounts payable.

Report management system

The system adopts advanced report control and printing system, inherits the excellent style of EXECL spreadsheet, and meets the requirements of accountants for report software. The report management system has realized powerful functions such as cross-ledger retrieval, inter-table retrieval, inter-table audit and inter-table summary, and provided graphic analysis of reports (histogram, line chart, pie chart, scatter chart, etc.). ), easy to operate, easy to learn and use. Built-in 100 special bookkeeping functions, named after the Chinese phonetic prefix, guided insertion, no need for users to remember. The printing setting is convenient and intuitive, and the printing effect is ideal.

1. Template definition: the system has built-in report templates commonly used by public institutions. In the process of using the system, users can conveniently and concisely customize and set report templates that meet the actual needs of their own units.

2. Report making: according to the set report template, the system automatically retrieves data from the account according to the user's requirements to generate reports in different time periods; Reports can be reviewed or summarized according to the review and summary formula.

3. Report management: delete or modify reports or report templates; Send and receive reports or templates in batches.

data communication system (DCS)

This system is a tool module, which provides users with long-distance point-to-point direct data transmission function. Point-to-point transmission of data through telephone dialing can fully ensure the security of data; This function can not only remotely receive and send the report data of the software itself, but also remotely receive or send other data files on the local computer as needed; It can greatly facilitate the data transmission and information sharing between the accounting center and the budget units under its jurisdiction.

Yindu Building, No.67 Fucheng Road, Haidian District, Beijing 100036 Floor 17

Department telephone number: 010-6846981(technical support department) 684698 15 (marketing department) 684698 19 (major customer department).

Operator: 010-68469812 68469813 68469814 68469816 Fax: 010-684698/.