What are the specific jobs of the purchasing clerk?

Purchasing clerks mainly do all kinds of document processing and some external work for the purchasing department, and different companies will have different arrangements.

Large and medium-sized companies have many procurement tasks. In order to cooperate with various procurement processes (part of enterprise ERP) such as application, approval, inquiry, ordering, acceptance, warehousing, payment and maintenance, there will be a lot of documentation work including data entry. Most companies will let the purchasing department be equipped with purchasing clerks or purchasing assistants to handle these matters, thus helping the buyers to complete their tasks.

For example, the responsibilities of a purchasing clerk in a company:

(1) Registration of purchase requisition and acceptance certificate.

(2) Registration of purchase orders and contracts.

(3) Delivery record and tracking.

(4) Arrange and receive visits from suppliers.

(5) Unified application and reimbursement of procurement expenses.

(6) Apply for import and export commodity documents and procedures.

(7) Computer operation and file management.

(8) Undertaking insurance and notarization.

(9) Place purchase orders and rush the goods.

Job description of purchasing clerk:

1. Prepare the purchase contract and other documents, compare the unit prices, and input the quotation into the system.

2. Prepare the weekly or monthly report of the purchasing department.

3. Collect, sort out and count all kinds of purchasing documents and statements.

4. Preservation and maintenance of procurement quality records

5. Procurement communication

6. Organize supplier information, including supplier quotation and product category.

7. Assist the buyer to complete the price negotiation.

8. Manage daily purchasing documents and record purchasing progress.