How to write a verbal fine for not keeping the hotel room clean?

It must include the ticket item and department, name, time, location, penalty content and reason. The amount of the penalty shall be signed by myself, the inspector, the general manager, and the human resources department (whether it has been deducted from the salary). This form shall be submitted to the office for filing after it takes effect.

Note: 1. The inspector may be the department head, the project manager, the office director, the night shift supervisor or the general manager.

2. This penalty form is in two copies and should be filled in by the inspector. The items of the employee's fault penalty form and the name of the department, time, place, content and process of the fault, the amount of the penalty, are signed by myself, the inspector, and the general manager. Signed by the Human Resources Department (whether it has been deducted from the salary), this form will be submitted to the office for filing after it becomes effective.