Invitation letter format requirements and

Invitation letter format requirements and examples

Part 1: Things to note about invitation letters

1. Traditional invitation letters have always been Write by hand and avoid typed handwriting.

2. The exact time of the wedding should be stated in a strict phrase, "three o'clock in the afternoon on a certain day in a certain year and month" rather than "three o'clock"

3. Wedding location The specific street should be clearly identified, and the driving or bus route should be attached

4. The invitation letter writing format should indicate the full name of the guest, and a very formal title can be added, such as Dear Mr. So-and-so , ladies, professors, etc.

5. Some important reminders should be stated at the bottom of the invitation letter, such as the dress code for guests is "black tie" or "black or other dark-colored ties can be chosen"

6. Invitation letter envelope

Before sending out the invitation, you need to check the details of the writing format of the invitation letter that cannot be wrong:

The name of the guest on the envelope should be formally written. Format: Mr. and Mrs. Liu (if children in the family members are also invited, then it should be: Mr. and Mrs. Liu and family members)

If a single person is invited to bring his or her friends to the wedding, if you are not sure If the friend's name is included, you can write "and your friends" on the small envelope where the invitation is placed, but avoid writing this on the large envelope that is mailed out. Or directly confirm the name and address of his or her friend with the single person and send the invitation letter directly to the person. This is the safest and most polite method.

Generally speaking, the text on the envelope should be handwritten. You can invite a calligraphy expert or a friend with beautiful handwriting. If your home printer can print beautiful black italic handwriting, the effect will be good.

How to write an invitation letter? What is the format of the invitation letter? What are the things to note in the invitation letter? Many friends are worried about how to write invitation letters. For this reason, the editor of the Secretary Qualification Channel of Boutique Learning Network has compiled information such as invitation letter formats and invitation letter samples for your reference.

What should you pay attention to in invitation letters?

1. The three words "invitation letter" are the complete language name, which are two different languages ??from the "letter" in the official document. Therefore, it is not appropriate to separate them and write "Invitation to attend ×X event" letter".

2. The name of the invitee should be written in full, and nicknames or aliases should not be written. Between the two names you should write "cum" or "和" without a pause or comma. In invitations published online or in newspapers and magazines, due to the uncertainty of the recipient, the title may be omitted or collectively referred to as "the recipient".

3. Strictly adhere to the writing format. Title, reason for invitation, specific content, event time, event location, related matters, contact information, signature, etc. are essential parts, and no information should be missed.

4. The invitations must be detailed so that the invited guests can come prepared, and it will also reduce some unexpected troubles for the individuals or units hosting the event.

5. The invitation letter must be sent in advance so that the invited party has enough time to make overall arrangements for various matters.

In short, invitations to etiquette events are documents used in social life and have social public relations and etiquette functions. It not only expresses politeness and solemnity, but also serves as a voucher. It must be written concisely, appropriately, accurately and elegantly.

Part 2: Analysis of the Differences between Invitation Letters and Invitation Cards

Analysis of the Differences between Invitation Letters and Invitation Cards Invitation letters and invitation cards are both special ceremonial letters used when inviting guests. In the public relations activities organized by today's society, invitations and invitations are widely and frequently used. They are important media and platforms for social etiquette communication. However, there are important differences between the two and they should not be confused when writing.

1. Differences in connotation and nature

An invitation letter, also known as an invitation letter, is an invitation from administrative agencies, enterprises, institutions, social groups or individuals at all levels to invite relevant people to attend a certain event in a certain place. A special form of letter for a meeting, work, or event. An invitation is issued to express formality and importance. Invitations, also known as invitations, are a simple invitation letter used by administrative agencies at all levels, enterprises, institutions, social groups or individuals to invite guests at events, festivals and various happy events. They are generally used in social organizations for friendly exchanges and discussions. For gatherings, get-togethers, parties, social gatherings, commemorative ceremonies, wedding banquets, birthdays and major celebrations, etc., sending invitations is to express solemnity, enthusiasm and grandness. The difference in connotation between invitation letters and invitations is that invitations are generally issued for substantive work, tasks or matters, such as academic seminars, scientific and technological achievements appraisal meetings, etc.; invitations are generally issued for ceremonial and routine purposes. , issued by entertainment activities, such as the above-mentioned "celebration", "entertainment", "party", etc.

2. Differences in Invitation Objects

Invitation letters are generally issued by social organizations. The scope of the invitation objects is often not specified, but a certain industry or a larger scope. There are many people, and most of the titles used are general. When there are many people to be invited, the title of the invitation letter may not refer to a specific person, but to an organization, such as "each training institution" or "each coal mining enterprise"; when there are few people to be invited, the title of the invitation letter may refer to "Zhang San Li Si", Such as "Dear Teacher XX", "Comrade XX", etc. Invitations can be issued by social organizations or individuals. The invitees are generally superior leaders, experts, celebrities, representatives of fraternal units, friendly relatives and friends, etc. The title of the invitation must be specific, such as "Dear Professor XX", "Dear XX General Manager", etc. The difference between an invitation letter and an invitation card is that the invitee and the host of the invitation letter have a guest-host relationship, rather than a superior-subordinate relationship or a management-managed relationship; while the invitation recipient and the host of an invitation sometimes have a superior-subordinate relationship or a relationship of superiors and subordinates. The relationship between management and the managed.

3. Differences in status etiquette

The same thing about invitation letters and invitations is that both are ceremonial documents. Honorific words must be used at the beginning and end of the text to express etiquette, but because The difference between the two in the identity of the invited objects and the etiquette expression of the invited objects are quite different. Honorifics are used in two ways: salutations and closing remarks. In order to show respect for the invitees, the invitation letter can use important honorifics or general honorifics. When using honorifics of address, you can call them by their first names, such as "Dear Ms. XX", "Mr. XX", "Professor XX", etc. Sometimes, due to the uncertainty of the recipient of the invitation letter, when sending an invitation to a certain industry, the title used does not need to be filled in with the name, such as "various expert organizations", "various training institutions", etc. At the conclusion, the invitation letter can use general honorifics or greetings, such as "Sincerely," "This is your special tribute, and I would like to express my gratitude to Qiu Qi," "Welcome to come," etc.

An invitation can not only show respect for the invitee, but also express the inviter’s solemn attitude towards the matter. Therefore, the invitation must use important honorifics, such as "Dear Ms. ×××/ "Mr.", "Dear Manager ×", "Dear Miss ×", etc. Since the person to whom the invitation is sent is specific, when using honorifics to address them, they generally cannot be called by their first names, and the pattern of "honorific words + position (elder)" is often used. In the invitation (conclusion) part, the invitation must use special elegant honorifics, such as "Salute", "Submit your high respect", "We look forward to coming", "Please attend", "Please come to guide", etc. , honorifics are an important symbol of invitations. The difference in status and etiquette between an invitation letter and an invitation card is that: the invitee of the invitation letter has no superior-subordinate relationship or a management-managed relationship with the inviter, and general honorifics can be used; while the invitation recipient and the inviter of the invitation card may have a relationship with each other. If you are in a superior-subordinate relationship or a relationship between management and being managed, or you are an expert, a celebrity, a friendly relative or friend, etc., you will have a strong emotional color, so you should use honorifics of importance.

IV. Differences in structural elements

Invitation letters often introduce and explain the content, projects, procedures, requirements, functions, and significance of the matter, with complex structures and long lengths.

The contact information of the inviter should also be attached at the end of the article, and the invitee should be asked to reply whether to accept the invitation in the form of a receipt. The inviter needs to stamp the official seal at the end of the article to express legal responsibility.

The invitation content is simple, the structure is simple, and the length is short. You can use three or two sentences to clearly describe the content elements of the event. Generally, you can use finished products that are purchased and made together. Sometimes you can also make random and user-friendly exquisite works by yourself. The invitees are not required to reply whether they accept the invitation, and the inviter does not need to stamp their seal.

The biggest difference in structural elements between invitations and invitations is that invitations can be sent in envelopes through the post office or by email; invitations are mostly composed of "inside" and "cover" and are folded It also has the form of a cover, with the words "invitation" or "invitation" written on the cover, which requires beautiful design and excellent binding. Art text and hot stamping can be used, and the pattern color is mostly bright red, which expresses happiness.

5. Differences in language features

The text capacity of invitation letters is larger than that of invitations. On the whole, the content, projects, procedures, requirements, functions, and significance of the matter must be introduced and explained in detail, so that the invitees must understand the meaning, achieve the effect of normal communication, and ultimately achieve comprehensive and comprehensive expressions. The honorifics are appropriate and the tone is appropriate.

The text capacity of the invitation is limited, so you need to pay great attention to the careful consideration of the text. The language must be concise, solemn, and elegant, but avoid excessive rhetoric; the tone must be as enthusiastic and colloquial as possible, but avoid slang; the invitation should be in classical Chinese, but avoid being obscure and difficult to understand. In the end, the speech was concise, elegant, and respectful.

The difference in language features between invitations and invitations is: due to the differences in the invitations and status etiquette, the language of the invitation must be accurate, clear and plain; while the language of the invitation must be Simplicity, solemnity and elegance.

In view of the above five important differences between invitation letters and invitations, when using the two etiquette documents, one should be careful in writing them as appropriate, so as to match the "text" and "meaning" and achieve social organization accuracy. To convey relevant information effectively and ensure the full play of the role of social communication etiquette, so as to stimulate the interest of relevant organizations or individuals to the maximum extent, thereby displaying one's own good image and achieving the expected ideal communication effect.

Part Three: Invitation Letter Sample

Example One:

Invitation Letter

Dear Professor ×××:

Our society has decided to hold a folk literature theory report meeting at the provincial capital ×× Hotel on ××month×day. Please express your opinions on the current situation and development of folk literature. Please take the time to attend.

Best wishes

Good health!

×× Provincial Literature Research Association

Contact person: ×××

××year×month×day

This is the most common example where the title only appears in the language "Invitation".

Company × ushered in its ×th New Year again. We know that we cannot do without your cooperation and support on the road of development, and your hard work is part of our achievements. Together for a long time, we will grow together year after year. As a mature and professional ×X company, we cherish your choice and we are willing to share our expectations for the New Year with you. Therefore, we hereby invite you to attend the New Year cocktail party held by ××× company to talk to you about friendship and look forward to the future. If you get the answer, I will be very happy. Location: ×××

Time: ××year×month×day

Remarks: During the lottery, please give a business card with it

In addition to the language " In addition to the words "Invitation Letter", the event also appeared "New Year Gala".

In a business society, invitations to business etiquette events are becoming more and more common.

Invitations to business etiquette activities reflect the interpersonal social relationships in business activities. Enterprises can provide their partners (investors, material suppliers, marketing channels, transportation service partners, heads of government departments, news) based on the purpose of business etiquette activities. Media friends, etc.) write an invitation letter with corporate culture characteristics. Generally speaking, the text content of the invitation letter for business etiquette activities includes two parts: the main content of the invitation letter and the invitation letter receipt. For example:

Invitation letter to the year-end customer appreciation meeting of Luoyang XXXXXX Company

Dear Mr./Ms. ×××:

In the past year, we have carefully built a platform . You are the protagonist of wealth that we pay attention to and support.

The New Year is coming, and we are committed to realizing the happy gathering of our company's customer family. In order to thank you for your strong support to XXXXXX company over the past year. We will hold the ××annual XXXXXX company customer appreciation party on ××year×month×day×at the ×X hall on the first floor of the Come!

Let us express friendship together. ***Talk about the future, and welcome more wealth and more happiness in the coming year!

Luoyang XXXXXX Company

×X year×month×day

This It is the main content of the invitation letter for business etiquette activities. In addition to the text "Invitation Letter" and the subject "×× Advertising Company Year-End Client Appreciation Meeting", the title also contains the event theme slogan "Protagonist of Wealth"; the text also conforms to the requirements of etiquette documents. The writing requirements can be described as a perfect combination of business affairs and etiquette.

Receipts for invitations to business etiquette events are often in the form of a form, listing the matters that need to be filled in by the invited party item by item. Generally include the name of the participating companies, names, gender, positions, national habits, participation requirements (such as participating in a special event); the contact person, contact number, email address, etc. of the invited party. The name, contact person, contact number, email address, corporate website, etc. of the etiquette event organizing department. The acknowledgment must be sent out at the same time as the invitation letter, and a timely reply is required. From the above examples, we can see that the structure of invitations to ceremonial events usually consists of five parts: title, title, text, honorifics and signature.

Title. Generally, just write the text "Invitation Letter", and the font size should be slightly larger than the usual title. Sometimes you can also add "reason", such as "invitation letter to participate in a seminar." Sometimes it can also include personalized slogans, such as "Invitation to the Advanced Forum on Informatization in Infinite Communicating City."

Title. It is the name given to the invitees. Write the name of the invited organization or individual in the top box, followed by a colon. Write down the other party's name, position, professional title, and academic title. You can also use "comrade", "manager", "professor", "sir", "ma'am" and "miss". Usually, attributive words such as "respected" are also added.

Text. It is the main body of the invitation letter. The head can be a simple greeting to the invitee, and the position is on the line below the title, with two spaces left. Then write down the reasons, purposes, matters and requirements for holding the ceremonial event, state the schedule, time, location of the ceremonial event, the invitees and the work done by the invitees, etc., and issue a decent and sincere invitation to the invited parties. If there are tickets, coupons and other items attached, they should also be given to the invitees together with the invitation letter. If there is a more detailed explanation of attendance, it is usually necessary to explain it on a separate sheet to avoid making the invitation letter too long.

Honorific words. Commonly used invitation phrases should generally be written at the end. Honorific words such as "Please come," "Please attend," "Please attend when the time comes." Some invitations can use honorifics such as "Best regards" and "Best holiday greetings."

Sign the signature. Sign the name of the inviting unit or the individual who sent the letter, and sign the date of sending the letter. The inviting unit should also stamp its official seal to show solemnity.

The second is the formal requirement. The form of the invitation letter should be beautiful and elegant. Do not use letter paper or letter paper from the unit. Instead, it should be filled out on red paper or a specially made invitation card.

5. Writing invitation letters to ceremonial events

Things to pay attention to

1. The three words "invitation letter" are the complete language name, which are two different languages ??from the "letter" in the official document. Therefore, it is not appropriate to separate them and write them as "letter about invitation to attend ×X event".

2． The names of the invitees should be written in full, and nicknames or aliases should not be used. Between the two names you should write "cum" or "和" without a pause or comma. In invitations published online or in newspapers and magazines, due to the uncertainty of the recipient, the title may be omitted, or collectively referred to as "the person with whom you have the greatest respect."

3. Strictly adhere to the writing format. Title, reason for invitation, specific content, event time, event location, related matters, contact information, signature, etc. are essential parts, and no information should be missed.

4． The invitations must be detailed so that the invitees can come prepared and also reduce some unexpected troubles for the individuals or units hosting the event.

5． Invitations must be sent in advance so that the invited parties have enough time to make overall arrangements for various matters.

In short, invitations to etiquette events are documents used in social life and have social public relations and etiquette functions. It not only expresses politeness and solemnity, but also serves as a voucher. It must be written concisely, appropriately, accurately and elegantly.

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