Hotel administrative assistant

Responsibilities of Assistant Manager of Administration Department

Job Title: Administrative Assistant's Department: Administrative Department's Direct Supervisor: Administrative Manager

The administrative assistant mainly assists the administrative manager. The work of the administrative assistant focuses on the company's operation guarantee, and the work content is diverse but basic.

1. Assist the manager of the administrative department to complete the company's administrative affairs and daily affairs in the department.

2. Assist in reviewing and revising the company's management rules and regulations, and organize and manage the daily administrative work.

3. Supervise the implementation of various rules and regulations.

4. Participate in the performance management and attendance of the company.

5, the implementation of reward and punishment measures

6. Assist the manager of the administration department in housekeeping and safety management, and provide timely and effective administrative services for other departments.

7. Meeting arrangement: make preparations before the meeting, make meeting minutes, and sort out the contents after the meeting.

8. Be responsible for sending and receiving express mail and fax.

9. Participate in the administration and procurement affairs management of the company.

10, responsible for the collection and distribution of office supplies of all departments of the company.

1 1, do a good job in material collection, file management, document drafting, document formulation, document sending and receiving, etc.

12. Contact and receive relevant departments externally, receive visitors, answer telephones, answer inquiries and pass information internally.

13. Assist in interview reception, meetings, training, organization and arrangement of company collective activities, holiday condolences, etc.

14, assist the manager of the administration department to coordinate the various departments of the company.

Job description of administrative assistant

Job Description of Assistant in Personnel Administration Department (Beihai Hotel)

Assistant to the department title of personnel administration department

The person in charge of the personnel administration department at the immediate superior.

The purpose of this position is to assist department leaders to complete the daily administrative work of the hotel.

Job qualification requirements:

● Gender: male or female.

● Natural conditions: good health and good looks.

● Language ability: fluent in standard Mandarin, CET-4-6, and good oral English.

● Education background: College degree or above, major in management or related.

Job skill requirements:

● Professional knowledge:

Master the knowledge of secretarial work, file management, reception etiquette, etc., have good writing organization and language expression skills, be able to draft various documents, and master office automation skills skillfully.

● Ability and skills:

Familiar with the operating rules of the hotel personnel system, the working processes and operating norms of various departments of the hotel, the relevant contents of various hotel rules and regulations, policies and regulations on personnel, wages, labor protection, social insurance and so on. Good communication skills and negotiation skills.

Work content:

1) is responsible for the management of hotel seals and letters of introduction;

2) Responsible for the procurement, distribution and management of hotel office supplies and office equipment;

3) Responsible for the management of hotel fixed assets;

4) Responsible for the management of hotel files, documents and certificates;

5) Responsible for writing official documents and letters such as hotel comprehensive business reports, summaries and plans, and reviewing external letters drafted by various departments;

6) Assist the manager to arrange the general manager's office meeting and administrative meeting, keep meeting minutes, and write resolutions and meeting minutes;

7) Be responsible for formulating and improving the rules and regulations of the daily administration of the hotel;

8) Be responsible for the collection, analysis and research of business data and information, grasp the market dynamics of the hotel industry, and be a good staff of the leaders;

9) Be responsible for the drafting and printing of work plans, summaries, reports, notices and other manuscripts of this department, and do a good job in receiving and dispatching, registering, circulating and keeping all kinds of documents, notices, letters, reports and newspapers, and filing them in a timely manner;

10) Complete other tasks assigned by superiors.