The company holds an annual meeting in a hotel. What should we pay attention to in the venue?

My suggestions for conference organizers

1. What needs to be done?

There are various types of meetings and large-scale activities. Different meeting activities require different environments. Meetings are held to achieve certain goals and objectives. Therefore, an important step is to collect information from all aspects. By collecting this information, you can develop a plan to complete the many tasks at hand

2. When you plan a meeting, you'd better report to your boss and the meeting organizer Or the meeting chairperson can describe the purpose of the meeting and the required results. If your opinions are consistent, you can make the next step of planning:

Estimated date of the meeting

Meeting How many days is it expected to be held?

Where do you plan to hold the meeting?

What is the format or procedure of the meeting?

How big of a venue is needed?

How many people will attend the meeting?

What is the conference budget?

What level of hotel and facilities do you plan to choose?

What is the highest level of room standard you plan to choose? What

Who will make the conference invitation letter

Does the conference need to print relevant materials to the attendees

Who are the speakers for the conference

What kind of audio-visual equipment is needed for the conference?

How many receptions and receptions will be held that require food and drinks?

Can attendees bring their family members?

Plan to provide for attendees Are there any special events planned?

Are there any special events planned for the attendees and their families?

Are there any special events planned for the attendees' families?

3. A complete plan also requires a complete executable plan. As an important part of conference planning, the following contents are indispensable.

Make a plan and determine what must be done to meet the needs of the meeting and achieve the goals set by the meeting

Develop a meeting agenda

Understand the available Venue and facilities conditions

Choose or propose suitable venues

Check and compare facilities

Arrange transportation matters

Coordinate conference affairs Personnel activities

Develop a feasible budget or arrange relevant work according to the established budget

Determine the time schedule for each work

Inspect selected places and facilities

Contact with all relevant parties

Contact with conference speakers and distinguished guests