Each department in the hotel takes turns making notices and systems for the employee space

A friend answered my question two days ago, so I will post it directly to you, haha

(1) General rules:

1. These regulations are specially formulated in order to strengthen the company's financial work and operation management and improve economic efficiency.

2. The functions of the company's financial department are:

1> Conscientiously implement the relevant national financial management systems and abide by the "Accounting Law", "Company Law" and the group company's articles of association;

2> Establish and improve various financial management systems for financial management, prepare financial plans, strengthen operating accounting management, reflect and analyze the implementation of financial plans, and inspect and supervise financial disciplines;

3> Actively serve business management and promote The company has achieved good economic benefits;

4> Prepare a credit plan and actively raise funds; strengthen the management of receivables and do a good job in collecting funds; practice strict economy and use funds rationally;

7> Handle other tasks assigned by the company.

3. The company's finance department is composed of the manager and chief accountant, and is composed of accountants, accountants, cashiers, and bookkeepers.

(2) Job responsibility system:

1. The financial manager and chief accountant is responsible for the following tasks of the company:

1>Prepare and implement budgets, financial income and expenditure plans, and credit plans; formulate fund raising and use plans, develop financial resources, and use funds effectively;

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2> Carry out cost and expense forecasting, planning, control, accounting, analysis and assessment, and urge the relevant departments of the company to reduce consumption, save expenses and improve economic efficiency;

3> Establish and improve economic accounting system, use financial accounting data to analyze economic activities; regularly inspect and analyze the implementation of the company's financial revenue and expenditure, costs and profits, tap the potential of increasing revenue and reducing expenditures, assess the effectiveness of fund use, promptly provide rational suggestions to the general manager, and serve as a good staff assistant;

4> Review the authenticity, legality and rationality of the company's original vouchers, and standardize the company's economic behavior;

5> Complete other tasks assigned by the general manager.

2. Responsibilities of the accountant in charge:

1> Prepare and submit various reports;

2> Handle credit procedures;

3> Handle industrial and commercial, tax, and Annual inspection of credit;

4>Responsible for checking current accounts and collecting accounts receivable in a timely manner;

5>Responsible for the company's invoice management and file keeping;

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6>Be a good assistant to the financial manager and complete other tasks assigned by the financial manager.

3. Responsibilities of the Cashier of the Finance Department:

1> Earnestly implement the cash management system;

2> Strictly implement the cash limit on hand, and the excess must be deposited in the bank in a timely manner, and no cash is allowed to be withdrawn. IOUs arrive in the treasury;

3> Strictly review receipts and payments vouchers, strengthen check management, and strictly enforce check usage procedures;

4> Actively cooperate with banks in reconciliation and reimbursement work, and promptly Prepare the bank balance reconciliation statement;

5> Cooperate with the accountant to handle various accounting transactions;

6> Complete other tasks assigned by the general manager.

4. The job responsibilities of the accounting clerk in the Finance Department:

1> Carefully review whether the subjects used in the accounting vouchers are appropriate;

2> Review the accuracy of the attached original vouchers and whether they comply with the relevant regulations It stipulates that if there are any illegal or unreasonable receipts and payments, the problem should be reported to the financial manager in a timely manner;

3>Complete the registration of the account books in a timely manner;

4>Print , bind vouchers and account books, and complete the filing of accounting data;

5>Responsible for inquiries related to accounting;

6>Complete other matters assigned by the financial manager.

(3) Financial management system:

1. Projects contracted by business units (branch companies) must be contracted by the company, and all income must be transferred to the company's account and subcontracted to the business unit (company) with the approval of the general manager and in accordance with the company's unified regulations. Branches implement independent accounting and are responsible for their own profits and losses, and taxes are withheld by the company.

2． During their term of office, each project leader shall be responsible for the economic activities of the project department through mortgage or agreement. The mortgage and agreement shall be formulated by the company according to the specific circumstances. Mortgage of personal real estate must be registered and notarized by relevant departments.

3. The company implements consolidated statements and annual audits. The 27th of each month is the company's closing date. The annual audit work is arranged by the company.

Financial personnel must fill in or obtain original vouchers when handling accounting matters, and prepare accounting vouchers based on the audited original vouchers. Accountants, cashiers, and bookkeepers must all sign on the accounting vouchers, and purchase materials. Materials must be put in and out of the warehouse through the custodian.

4. Financial personnel should implement accounting supervision of the company and will not accept untrue and illegal original vouchers; inaccurate and incomplete original vouchers will be returned and required to be corrected and supplemented.

5. Financial personnel should work with relevant personnel to conduct regular financial inspections to ensure that account book records are consistent with physical objects and payments. If problems are discovered, a written report should be written in a timely manner and requested to be clarified and dealt with.

6． When financial personnel are transferred or resign, they must go through the handover procedures with the takeover personnel and have a dedicated person supervise the handover.

7. The company must allocate welfare fees, education funds, depreciation, etc. in accordance with the accounting system and tax laws. Medical expenses, sponsorship fees, fines, etc. incurred shall be listed as required, and costs shall not be listed. Excessive entertainment expenses shall be paid from the unit's own funds.

8. The company's wages and bonuses are listed as costs based on the salary content not exceeding 25% of the output value (provided that the tax policy remains unchanged), and the excess part is subject to income tax in accordance with the tax law.

9. Bonuses are not allowed to be distributed indiscriminately without the consent of the company. If personal income tax is payable according to tax regulations on the wages and bonuses paid, the company will withhold it and the individual will bear it.

10． Each department (business department, branch company) is not allowed to set up accounts without permission, is not allowed to withdraw any income, and is not allowed to issue bad checks.

11. Based on the total profits, the company first makes up for the losses of the previous year, then accrues corporate income tax according to regulations, and allocates the surplus reserve fund and public welfare fund according to the company's articles of association. The distribution plan is drawn up by the general manager of each company and submitted to the president of the company for review and decision. .

12． The company allocates the idle funds of each branch and business department without affecting the use of the branch. When it needs to be used for a long time, it must go through the borrowing procedures with the consent of the company manager and implement paid use. The user unit shall calculate the bank loan interest rate for the same period. and pay interest.

(4) Check, money order, and invoice management system:

1. The company's checks are kept by the cashier. When using the check, there must be a "check collection form" signed by the person in charge, then sealed with the approved amount, filled in with the date, purpose, and registration number, and the recipient signs on the check collection book. for future reference.

2． After the check is used, the check stub must be presented. The original voucher shall be signed by the handler, verified by the accountant (purchased items shall be signed by the custodian), and approved by the person in charge. The amount must be filled in correctly and handed over to the cashier after completion. The original employer shall be deregistered on the "Check Collection Slip" and the registration book.

3. If the stub is not returned after using the check, the financial staff will use the "check receipt slip" to transfer it to receivables when clearing the accounts at the end of the month, and deduct it from the salary when paying wages. If the salary deduction for the current month is insufficient, the deduction will be deferred month by month until the employer Complete the billing procedures.

(5) Cash management system:

l. Scope of cash use:

1>Employee wages, allowances, and bonuses;

2>Personal service remuneration;

3>Travel expenses; ,

4〉Staff living expenses;

5〉sporadic expenses below 1,000 yuan.

2． Payment of more than 1,000 yuan should be made by check or money order. If it is really necessary to pay in cash, the cash payment should be approved by the person in charge and reviewed by the responsible accountant.

3. When the company's business personnel need to pay cash, they must fill out the "Cash Usage Approval Form" and have it approved by the general manager and signed by the financial manager before withdrawing it; after use, it must be signed by the handler, approved by the general manager, and entered into the account after review by the financial manager.

4. When withdrawing cash for each project, the project leader must fill in the voucher and sign it, and then the cashier of the branch (business department) will go to the Finance Department to handle the withdrawal procedures.

5. All expense receipts must be submitted to the Finance Department for settlement within three days, otherwise no reimbursement will be given. If the cost of special documents exceeds 300 yuan, it can only be reimbursed after being certified by two parties.

6 Cashiers should establish and improve cash accounts and record cash receipts and payments step by step. Accounts should be cleared daily and settled monthly, counted daily, and the accounts should be consistent.

(6) Accounting file management system:

1. All the company's accounting vouchers, accounting books, accounting statements, accounting documents and other valuable information should be archived. The accounting files formed during the current year will be temporarily kept by the company's finance department for one year after the end of the accounting year. After the expiration, the finance department will prepare a transfer inventory and transfer it to the company's archives room for unified custody.

2． The financial files of the Finance Department and the Archives Office are not allowed to be taken out. If there are special needs, they can be provided for inspection or copying and registration procedures must be completed with the approval of the person in charge of finance. Personnel who consult or copy financial files are not allowed to draw on, open or replace accounting files. No private reading is allowed without permission.

(7) Welfare reimbursement system:

1. Employees who enjoy family visit conditions (except those who can reunite with their spouses on public holidays) are given leave once a year to visit their spouses, and the vacation is 30 days; unmarried employees who are visiting parents in other places are given leave once a year, and the vacation is 10 days, and married employees are given leave once a year, and the vacation is 10 days. One leave is given every four years (from the date of marriage), and the leave is 20 days (the above family leave is the number of days living at home plus the number of days traveling).

2． The employee's wedding leave is 2 weeks, the employee's immediate family member's bereavement leave is 3 days, and the employee's maternity leave is 90 days.

3. Employees must go through the formalities in advance before enjoying the above holidays. They can only take leave after obtaining the consent of the department head and reporting to the company manager for approval, and completing the work handover procedures.

4. When employees' family visit leave expires, they must return to the company on time. Any overtime will be treated as absenteeism.

5. Employees' wages during family visits are paid based on basic wages. Employees visiting relatives are reimbursed for round-trip tickets (hard seats), and other expenses during family visits are borne by themselves.

(8) Penalty system:

1. In the event of any of the following circumstances, the financial personnel will be warned and fined not more than three times the employee's salary:

1> Using cash beyond the prescribed range or limit or retaining cash in excess of the approved amount of cash on hand;

2> Substitute bank deposits or cash on hand with vouchers that do not comply with the requirements of the financial accounting system;

3> Misappropriate or borrow other people’s funds or payments without approval;

4〉Use the account to withdraw cash for others or other units;

5〉Withdraw cash without approval or within the approved expenditure range and limit;

6〉Keep it outside the account or deposit the company's funds in the bank in the form of financial personnel's personal savings;

7> Those who violate the terms of these regulations should be punished.

2. Financial personnel should be dismissed if any of the following circumstances occur:

1> Violate the financial system and cause serious chaos in financial work;

2> Refuse to provide or provide false accounting vouchers , accounts, documents;

3>Forge, alter, destroy, conceal accounting vouchers and accounting books;

4>Use your position to illegally possess or falsely claim Defrauding the company's property;

5>Fraud, cheating, illegal seeking of personal gain, leaking secrets and embezzling company funds;

6>Making serious mistakes within the scope of work or due to dereliction of duty. The company's interests suffer losses;

7> If there are other dereliction of duties and serious mistakes, the employee should be dismissed.

3. In order to maintain the company's overall image, if the heads and managers of various departments violate regulations, in addition to being punished by relevant departments in accordance with relevant regulations, the company will impose fines on the heads and managers of the financial office:

1 〉Finance offices and branches do not collect money in accordance with regulations, and withdraw income from private accounts without authorization. The person in charge and the person in charge will be fined more than 5,000 yuan for each occurrence according to the severity of the case;

2〉All departments and offices If a branch does not use funds in accordance with regulations and issues bad checks, in addition to being punished by banks and other relevant departments, the company will impose a fine of more than 1,000 yuan on the person in charge and the person in charge;

3> Finance If the office or branch fails to cancel the registration in accordance with the regulations when collecting checks, the person in charge and the person in charge will be fined more than 500 yuan for each occurrence;

4> The financial office or branch does not use or keep the invoices in accordance with the regulations. ; If pages are lost, borrowed or torn, in addition to being punished by the tax department in accordance with the "Invoice Management Regulations", the person in charge and the person in charge will be fined 5,000 yuan each time;

5> The financial office and branches shall not If reports are made in a timely manner according to regulations, the parties will be fined 500 yuan each time;

6> The financial office and branches do not allocate funds according to regulations and issue bonuses and bonuses indiscriminately, and will be fined 50% of the amount issued;

7> The person in charge of the financial office and branch shall be responsible for the accounting work of the unit and the authenticity and completeness of the accounting data. The person in charge of the financial office and branch shall instruct, instruct, and force accounting institutions and accounting personnel and other persons who forge or alter accounting vouchers and accounting books, prepare false financial accounting reports, or conceal or deliberately destroy accounting vouchers, accounting books, and financial accounting reports that should be kept in accordance with the law, in addition to assuming legal liability in accordance with the provisions of the "Accounting Law" , the company will impose a fine of more than 5,000 yuan on them;

8> For other violations that should be punished, the company will impose penalties according to the circumstances.

10. Administrative Office Management

Office work is the window of the company and an important link related to the entire work of the company. In order to make the work of the office truly achieve service, coordination, For the purpose of high efficiency and better functioning of office work, this work management system is specially formulated.

(1) Request and report system:

1. Report received important information, major events and other important situations to the general manager, and seek advice on timely handling.

2. Report documents, telephone notifications and urgent matters assigned by superiors in a timely manner, and handle these tasks in a timely and effective manner according to the leadership's instructions.

3. For sudden emergencies, immediately request instructions and report, handle them immediately according to the leadership's instructions, and report the handling situation afterwards.

4. If you are unable to make a decision on controversial work or matters, you should request a report and start work immediately after obtaining clear instructions from the leader.

(2) Document drafting, proofreading, approval and circulation system:

1. The company's important documents are drafted by the secretary, who numbers the document, indicates the unit (person) to be issued, and prints the number of copies. After submitting it to the general manager for approval, it is delivered for printing. After proofreading, it is handed over to the archivist for reporting and issuance. Make a good registration.

2. Documents drafted by each department are reviewed by the secretary, submitted to the leader or general manager for approval, then printed, reported and distributed by the archivist, and registered at the same time.

3. The secretary will register the communication from superiors, fill out the document circulation approval form, and submit it to the general manager for review and approval. At the same time, circulate, supervise, and recycle and transfer documents according to the general manager's instructions.

(3) Seal management system:

1. Types of seals: company seal, department seal, general manager’s name seal, and president’s name seal.

2. Regulations for the use of the seal: Any documents that are significantly related to the company's operating rights, involve policy issues, or are written in the name of the company to government administration, taxation, financial and other institutions in the name of the company must be stamped with the company's seal. If necessary, the general manager's name seal or the president's name seal should also be affixed; each department should affix its department seal within the scope of its authority and responsibility for handling business and when writing documents for private enterprises, non-governmental organizations, and individuals, and when sending and receiving documents.

3. Seal: Documents need to be stamped. After approval, together with the reviewed document draft, etc., they must be submitted to the printing supervisor for stamping.

4. The seal supervisor is responsible for keeping all kinds of seals. When the seal is used for official business, it must be registered and recorded. If it is lost or misused, the seal supervisor shall be fully responsible.

5. The printing supervisor shall not use unauthorized printing on documents that have not been approved.

6. When a seal is lost, it should be reported immediately to the superior and declared invalid in accordance with the law.

7. Blank letters with seals are not allowed.

8. The opening and scrapping of seals must be formally documented in accordance with relevant regulations and shall be handled by the office.

(4) Confidentiality system:

1. In order to protect the company's secrets and protect the company's rights and interests, this system is specially formulated.

2. Company secrets are matters related to the power and interests of the company and are restricted to certain personnel within a certain period of time in accordance with specific procedures.

3. The company's affiliates and employees are obligated to keep company secrets.

4. The company's confidentiality work implements the policy of ensuring confidentiality and facilitating work.

5. Matters included in company secrets:

1>Secret matters in the company’s major decisions;

2>The company’s business strategies, business directions, business plans, business projects and business projects that have not yet been discussed and implemented Business decisions;

3>Contracts, agreements, letters of intent, feasibility reports, and major meeting minutes held internally by the company;

4>The company's financial budget and final accounts reports and various financial statements, Statistical reports;

5> Various types of information held by the company that have not yet entered the market or have not been made public;

6> Company staff personnel files, salary and labor income information;

7> Other matters that should be kept confidential as determined by the company.

6. Confidentiality measures:

1>The production, sending, receiving, transmitting, using, copying, excerpting, preservation and destruction of documents, materials and other items that are company secrets shall be carried out by the company archivist;

2〉No copying or excerpting is allowed without the approval of the general manager;

3〉Any company secrets that need to be provided in external exchanges and cooperation must be approved by the general manager;

4 〉Company secrets are not allowed to be revealed in private interactions and correspondence; company secrets are not allowed to be discussed in public places; company secrets are not allowed to be passed on through other means.

7. Responsibilities and penalties:

Anyone who encounters any of the following circumstances will be given a warning and a salary of not less than 30 yuan but not more than 500 yuan will be deducted:

1> Leaking company secrets without causing serious consequences or economic consequences Loss;

2> Violation of the secret content stipulated in Article 6 of this system;

3> Company secrets have been leaked but remedial measures have been taken;

Anyone who encounters any of the following circumstances will be dismissed and compensated for economic losses as appropriate:

1> Intentional or negligent disclosure of secrets, causing serious consequences or significant economic losses;

2> Injury to others Obtaining, spying, bribing or providing company secrets in violation of regulations;

3> Taking advantage of one’s authority to force others to violate confidentiality regulations.

(5) Meeting management system:

1. Preparation for the meeting:

1>Draft the content and purpose of the meeting, summarize the matters and key points of the meeting;

2>Determine the method of the meeting, such as attendees, venue, time, etc.;

3〉Venue preparation. Such as conference banners, loudspeaker equipment, tables and chairs, etc.

2． Instructions for hosting meetings.

3. What those attending the meeting need to know.

4. When attending the company's regular meetings or executive leadership office meetings, you should keep minutes of the meeting, and follow the relevant review procedures if meeting minutes need to be formed.

(6) Attendance and leave cancellation system:

1. Company personnel should consciously abide by organizational disciplines and strictly enforce the clock-in and clock-out system. If you are unable to clock in on time due to special circumstances, a certificate should be issued and signed by the department head the next day, and then signed by the office before making up for the attendance. Otherwise, it will be treated as being late or leaving early.

2． Company personnel who ask for leave must write a leave request form and can only take leave after approval. Otherwise, it will be treated as absenteeism. The request for leave must be signed and approved by the department head within half a day; approved by the manager in charge within one day; and must be approved by the general manager for more than one day. And promptly cancel the leave to the signing leader after taking leave.

3. Attendance Management Regulations

Article 1 In order to strengthen the attendance management of company employees, these regulations are specially formulated.

Article 2: These regulations apply to all employees of the company.

Article 3: The normal working hours of staff are from 8:30 to 11:00 in the morning and from 1:30 to 5:00 in the afternoon. They do not work every Saturday afternoon. If the working hours need to be adjusted due to seasonal changes, the office will Further notice.

Article 4 All company employees shall implement a clock-in and clock-out registration system.

Article 5 All employees must clock in personally when commuting to and from get off work. No one is allowed to clock in on behalf of others or have others clock in on their behalf. Anyone who violates the provisions of this article will be punished with a demerit for both the agent and the principal.

Article 6 The company arranges personnel to supervise employees to clock in and out every day, and is responsible for reporting employee attendance status to the leader on duty. The leader on duty will report to the human resources department, and the human resources department will issue full attendance bonuses and report to employees accordingly. Assessment form.

Article 7 All personnel must check in at the company before going out to handle various business matters. Special circumstances must be approved by the supervisor. Those who do not go through the approval procedures will be treated as late or absent from work.

Article 8: Those who arrive within 5 minutes to 30 minutes after the start of working hours will be punished as late; those who arrive for more than 30 minutes will be punished as absent from work for half a day. Those who leave work less than 30 minutes early will be punished as leaving early, and those who leave work more than 30 minutes early will be punished as being absent from work for half a day.

Article 9 Before going out to handle business, employees must declare to the person in charge of the department (or his authorized person) the reason for going out and the time to return to the company. Otherwise, it will be treated as going out to do private business.

Article 10 If anyone is found to go out for personal matters during working hours, his perfect attendance bonus for the month will be deducted and he will be given a warning.

Article 11 If an employee is late or leaves early three times in a month, a perfect attendance bonus of RMB 50 will be deducted, and if an employee is late or leaves early five times in a month, a perfect attendance bonus of RMB 100 will be deducted, and a warning will be given.

Article 12 If an employee is absent from work for half a day without any reason, the full attendance bonus for the month will be deducted and a warning will be given. If an employee is absent from work for a total of three days in a month, the salary for the month will be deducted and a demerit will be given. If the unexcused absence exceeds one Those who are older than a week will be removed from the list.

Article 13 Employees traveling on business must fill in a business trip registration form in advance. Personnel below the deputy manager must be approved by the department manager; business trips by department managers must be approved by the supervisor; business trips by senior managers must be reported to the president for approval ; When work is urgent and you cannot ask for leave, you must register with the general manager's office and contact the company in time after arriving at the place of business trip. Business travelers should complete the business trip registration procedures before traveling and submit it to the Human Resources Department for record. Those who have expired or have not filled out the business trip registration form will no longer be reissued the perfect attendance bonus and will not be reimbursed for business trip expenses. Special circumstances must be reported to the general manager for approval.

Article 14 Those who have perfect attendance during the month will receive a perfect attendance bonus of XX yuan.

(7) Reception management system:

1. To do a good job in receiving guests, you should be civilized, polite, enthusiastic and introduce them to the reception leaders.

2． In principle, company meals are held at the hotel. To dine at the hotel, you must go to the office to place a meal order. If you need to eat out under special circumstances, you must obtain the approval of the general manager, and the account must be reported to the general manager for signature the next day.

3. The office summarizes the dining details of the hotel every month and submits them to the general manager for review, strictly controlling entertainment expenses.

(8) Communication expense management system:

The company’s communication expenses are reconciled and settled by the office at the telecommunications bureau every month. It will then be submitted to the general manager for review and signature before reimbursement can be made.

The general manager’s mobile phone expenses will be reimbursed according to actual expenses. The mobile phone expenses of middle-level and above cadres are used on a lump sum basis of 300 yuan per month. Any savings belong to the company, and the overspending will be deducted from their wages according to quarterly assessments.

(9) Management system for typing, copying and printed matter:

1. Daily consumables for computers and copiers in each department of the company are provided with usage details by each department and office. They are purchased and distributed uniformly after the office reports them to the general manager for approval. The recipients sign when issuing the supplies. The office computer administrator establishes the usage quantity and value recovery account of each machine's consumables, and must ensure that the account items are consistent.

2． The printed materials used by various departments of the company, the specifications, details and quantities reported by the department heads, are uniformly printed after being reported to the general manager for approval by the office. All are registered and recorded in the archives, and are responsible for the management and distribution. They are listed as management expenses for the company and for subordinates. Column construction costs for the unit. The management of printed matter in the archives must ensure that the accounts are consistent.

(10) Management system for the purchase and distribution of office supplies:

1. The purchase of all office supplies of the company must be approved by the general manager before purchase.

2． Each department of low-value and consumable office supplies should submit the details of purchased items to the office at the beginning of each month. The office will purchase them uniformly based on the inventory situation and submit them for approval.

3. After the purchase of fixed assets is approved, the office will uniformly register it in the account and hand it over to the users. The user should take good care of it and keep it properly, and it should not be lost or damaged without reason. If the above situation is discovered, the user will compensate the user, and the amount of compensation will be calculated based on the net value of the lost or damaged items.

4. For the issuance of low-value consumables, the office should register the issuance and ensure that the accounts are consistent.

(11) Archives management system:

l. Classification of files:

Construction technology files, financial files, personnel files, mechanical equipment and material files, project final accounts and project contract files, atlases, books, audio and video photo files, document files, and other files.

2． Filing of archival materials:

1> Filing requires neat writing, clear handwriting, neat and tidy surface, and graffiti is strictly prohibited;

2> Original archived records The visa should be authentic and complete, with clear date and location. It is strictly prohibited to add, delete or alter the visa afterwards. When using a copy, the location where the original is stored should be indicated for inquiry;

3> Archives management personnel should according to work needs , compile search tools such as catalogs, cards, and indexes, and edit various reference materials collected in archives for easy reference. The storage status of archives must be checked regularly. Damaged or deteriorated archives must be promptly repaired, copied or subjected to other technical processing. Confidential documents and information must be kept confidential and special confidentiality measures must be adopted for safekeeping.

3. The time limit for archival filing of archival materials:

1> Documents and other archival materials shall be filed once a year;

2> Financial files shall be filed once a year;

3〉Construction technical files and quality system operation and management data shall be archived within 12 days after the completion and acceptance of the project.

4> Project economic files shall be archived within half a year after the completion and acceptance of each project.

5>The company's personnel files, employee technology, employee labor and management, social insurance and vehicle files are sorted and filed once a year;

6>Quality and safety information files are sorted and filed once a year;

7> The company’s large machinery and equipment files are organized and archived once a year.

4. Access and borrowing of files:

1> After the archives are archived, if they need to be accessed or borrowed, the access or borrowing procedures must be completed by the person in charge of the professional department and registered by the archivist. Otherwise, no one can The right to inspect or borrow;

2>All archives and information that the company needs to keep confidential must be approved by the general manager and can only be inspected or borrowed after completing the registration procedures;

3 〉Various atlases, books, documents and files shall be checked or borrowed by archivists;

4〉The checking of archives is limited to the scope of the inquiry, and irrelevant content must not be read. The archives must be taken care of, and no If it is damaged, it is not allowed to alter, outline, cut or unroll, and it is not allowed to extract or tear the pages. If the above situation is discovered, the archivist has the right to immediately stop and stop access; and handle it in accordance with relevant regulations;

5> Archival materials approved for excerpting, copying and lending must be properly kept and are not allowed to be published , reprint, lend and expand the scope of reading;

6> After using the archives, they must be returned in person, and the check and borrow procedures will be canceled after review.

5. Archive identification and destruction:

1> According to national standards, the retention period of archives is divided into three types: permanent, long-term and short-term. Permanent refers to indefinite storage; long-term storage is 16--50 years; short-term storage is less than 15 years;

2> For short-term archives, after the expiration of 15 years, an appraisal team should be organized to conduct a review. They can be destroyed after approval; long-term archives that have been preserved for 50 years must be re-identified by the appraisal team as no longer necessary and can only be destroyed after approval by the leaders and relevant departments;

3> Archives that need to be destroyed , a file destruction inventory must be compiled and destroyed according to the prescribed standard procedures. When the destruction is completed, more than two people must supervise the destruction. After the destruction is completed, the person supervising the destruction must sign.

4> Please refer to the National Archives Law or Qingdao Municipal Archives Management Regulations for the specific classification and division of archival data storage periods.

(12) Company copy machine usage system:

1. To copy documents and materials, you need to go through the registration and approval procedures, fill in the copy time, title, and number of copies in detail. Copying can only be done after the approval and signature of the supervisor or office director and the reviewer. In principle, more than 30 copies should be typed and printed.

2． Copiers are not allowed to copy top-secret documents and personal materials, otherwise approval from company leaders is required.

3. The copier is kept and used by a designated person, and other personnel are not allowed to turn it on without permission.

(13) Company typing management system:

l Responsible for printing documents issued in the name of the company and information meeting minutes and other documents and materials approved by the company leaders to be issued.

2． All documents that need to be printed must be approved, signed and numbered by the leader before they can be printed.

3. Registration procedures are required for printing documents and materials. First fill out the copy form, and then send it to the company or functional department for signature by the leader and reviewer. Those who have verified the manuscript will send it to the typing room for printing.

4. All documents, forms, etc. sent to the typing room for printing must be clearly written and the sentences must be smooth.

5. After the document is printed, the recipient must check the main text of the original document and the printed document in person and sign before taking away the printed copy.

6． The typing room is a confidential department, and typists must strictly keep confidentiality and ensure that confidentiality is not leaked or compromised. Personnel unrelated to printing are not allowed to enter the printing room.

(14) The company’s system for sending and receiving newspapers, periodicals, emails, and correspondence:

1. The company's office is responsible for sending and receiving the company's public and private newspapers, incoming mail, outgoing public notices, and correspondence.

2． When various departments of the company send out letters and telegrams due to official business needs, the person in charge should go to the office for approval or registration before sending them to the post office themselves, or the office can handle them collectively.

3. All incoming mail must be signed for and distributed by the office.

4. For all registrations, books, packages, remittance orders, freight orders, etc., the office will promptly notify the recipient and handle the signature procedures.

5. General official correspondence and personal letters of employees are collected by the office every day and delivered to various departments or individuals in a timely manner.

6． Regardless of whether the mail office is public or private, it should be cleared as soon as it arrives and distributed in a timely manner. It should not be lost, damaged, or delayed.

7. The ordering of newspapers and periodicals is handled by the office once a year. Each department can apply in writing according to its needs, and the general manager will approve it and go to the office for processing. Personal ordering can be handled by the office.

8. The office is responsible for sending and receiving newspapers and magazines and distributes them to various departments or individuals in a timely manner. Those who need to centrally install subscriptions must do a good job in management. It is strictly prohibited to take it privately.

(15) Duty system:

1. Due to work needs, the company implements a rotating duty system at the department manager level. When on duty, employees should ensure that they do not miss any posts, do not leave their posts, and hand over shifts on time.

2． Communicate instructions, notices, important information and phone calls from superiors in a timely and accurate manner, handle matters that can be decided upon immediately, otherwise report to relevant leaders in a timely manner.

3. Responsible for handling and receiving visitors, and handling emergencies in a timely manner, such as police, bandits, fires, floods and other incidents.

4. A duty log should be maintained. The recorded content should be accurate and realistic. The person on duty should sign.

(16) Health management system:

1. The office is fully responsible for the sanitation work in the office building. It often supervises and inspects the sanitation responsible persons in each sanitation area from time to time to ensure that the sanitation conditions in the office building are always kept clean and tidy.

2． The person in charge of each health area should fulfill their responsibilities for the health area under their jurisdiction, conduct regular supervision and inspections, and handle problems that arise in a timely manner.

3. The office is responsible for the sanitation of the conference rooms, reception rooms, drawing review rooms, classrooms, public corridors, and toilets in the office building, and ensures that they are cleaned every day to ensure that the above-mentioned places are kept hygienic and clean.