How to Write Warehouse Invoicing Management System

Generally speaking, the hotels' warehouses include: fresh food warehouse, dry goods warehouse, vegetable warehouse, meat warehouse, frozen fruit warehouse, tobacco warehouse, department store, handicraft warehouse, tobacco warehouse, food warehouse, mountain warehouse, oil depot, liquefied petroleum gas warehouse, building decoration material warehouse of power department, cleaning agent of housekeeping department, liquid, powder, sanitary ware warehouse and flowerpot of greening department.

2. Acceptance of goods:

(1) The warehouse keeper shall check and accept the goods purchased by the buyer, regardless of the quantity, and do the following work:

① If the name, specification, model and quantity of the invoice are inconsistent with the real thing, it will not be accepted;

② The quantity on the invoice is inconsistent with the actual quantity, but the name, specification and model are consistent, which can be accepted according to the actual situation;

(3) The purchased food raw materials are fragrant, not fresh and not smelly.

(4) Do not accept damaged purchased goods.

(2) After acceptance, fill in the acceptance form in quadruplicate according to the name, specification, model, unit price, unit, quantity and amount of the goods listed in the invoice, one for the warehouse, one for the buyer's reimbursement and one for the material accounting.

3. Storage:

(1) All materials after acceptance, except those directly allocated, shall be put into storage;

(2) The articles in the warehouse should be stacked in a fixed position;

(3) Stacking should be organized, neat and beautiful. Items that cannot be squeezed should be placed flat on the shelf.

(4) All inventory items should be registered one by one, and the items should be added to the card according to the number when they are put into storage, and subtracted according to the number when they are issued to generate a remainder; The card is fixed in front of the object.

4, storage and spot check:

(1) Inventory items should be inspected frequently to prevent moth-eaten, rat-bitten, mildew-proof and deterioration, and minimize the material loss rate.

(2) Spot check:

(1) The warehouse keeper should always conduct spot checks on the materials under his control to check whether the physical objects are consistent with the cards or bookkeeping, and check them in time if they are inconsistent;

(2) Material accounting or related management personnel should also check the warehouse materials regularly to check whether the account card is consistent, whether the account content is consistent, and whether the account content is consistent.

5. Receiving and distributing materials

(1) Receiving material plan or report:

(1) All goods that are collected according to regulations must be planned in advance and reported to the inventory department for preparation;

(2) The warehouse keeper prepares the catalogue according to the plan of sorting and reporting the daily invoice, and prepares the articles for the consignee to collect;

(2) Delivery and delivery

(1) All departments and units generally require special personnel to take charge of delivery;

(2) The material picker should fill in the material requisition form (including date, name, specification, model, quantity, unit price and purpose, etc.). ) and sign it, and the warehouse keeper will deliver the goods with the certificate;

(3) Acquisition is made in triplicate, and the acquisition unit keeps one copy, and the certificate of the person in charge of the unit is accepted; Warehouse keeper, voucher entry; First, the material accounting of voucher ledger;

(4) When the goods are delivered, the warehouse keeper should pay attention to the early start and the backward start.

(3) Commodity pricing:

(1) Goods are generally issued at the purchase price. If the same commodity has different purchase prices, it is generally distributed at the average price.

② Materials that need to be transferred out of the hotel are generally transferred out according to the original purchase price or average price plus handling fee and management fee.

6. Inventory:

(1) Warehouse materials are required to be counted in small and medium quantities every month, with a large inventory at the end of the month and a thorough inventory in half a year and at the end of the year;

(2) Report the inventory results to the Finance Department for review;

(3) Stop delivery during the inventory period.

7. Bookkeeping:

(1) Set up account books and register books in a neat, comprehensive and clear manner;

(2) The account books should be classified, and the materials should be divided into varieties, models and specifications.

(3) When bookkeeping, you should first review the invoices and acceptance sheets before bookkeeping. If there is any mistake, it should be solved in time, and it should not be recorded before clarification and correction;

(4) Check the acceptance list and requisition list before posting, or return them to the warehouse keeper for formalities before posting;

(5) The issued materials are priced by the weighted average method, and the pricing difference at the end of the month is divided into three parts, one for the bookkeeper, one for the department and one for the finance department;

(6) The sending and receiving of direct dial materials should be recorded as other warehousing materials;

(7) The management fee and handling fee for transferring materials from the hotel shall not be offset against the material cost, but shall be offset by the finance department;

(8) Imported materials and parts shall be truthfully converted into RMB according to the invoice quantity, amount, taxes, quarantine fees, etc., and shall be priced according to the weighted average method at the time of issuance;

(9) The imported materials that have not yet arrived, such as invoices, tax bills and quarantine fees, shall be appraised and distributed at the end of the month. After the invoices, tax bills and quarantine fees are offset, they shall be recorded according to the actual value, and the provisional valuation value shall be adjusted, and reported to the material accounting department to adjust the three-level account;

(10) At the end of the month, submit the material accounting report together with the acceptance list and the requisition list to the material accounting department;

(1 1) Check the physical accounts with the warehouse keeper, and check the material accounting with the finance department every month to ensure that the accounts are consistent with the contents and the accounts are consistent with the facts.

8, establish a file system:

(1) The warehouse file should have the acceptance list, the material requisition list and the physical account book;

(2) Material accounting files include acceptance sheets, material requisition sheets, material subsidiary ledger and material accounting statements.

Goods and raw materials procurement system

1, the inventory of goods should be based on the characteristics of the hotel's supply channels, and it is appropriate to master the inventory with twice the sales volume in a quarter. The inventory of materials should be limited to two months' consumption, and the inventory of materials and spare parts should not exceed three months' consumption.

2, adhere to the "domestic can not be imported from abroad, local can not be solved from the field procurement".

3. The purchase of goods, commodities and raw materials must comply with the provisions of market management and foreign trade management.

4. Unplanned procurement or procurement of special emergency items can only be purchased after each department notifies the Finance Department and reports to the General Manager for approval.

5. Where purchasing materials, especially customized products, are purchased, the purchasing department should insist on sampling first and obtain the consent of the user department before customizing or purchasing.

6, high procurement and long-term orders, should be carried out by signing a contract.

7. When purchasing raw materials, goods and commodities from abroad, all users of foreign exchange, regardless of the amount, must obtain the approval of the general manager, otherwise the finance department refuses to pay.

8. Any purchasing personnel who do not meet the above requirements will be refused by the accounting personnel of the Finance Department and the business department, and reported to the General Manager for handling.

Commodity and raw material inventory system

1. Overflow of goods, raw materials and materials in stock shall be treated as natural overflow and man-made overflow respectively.

2. Natural overflow:

(1) After the goods, raw materials and materials are purchased and put into storage, the dry consumption or moisture absorption overflow in the inventory, such as rice flour and its products in food, dry groceries, etc. , you can fill in the loss increase report within a reasonable range, and it can be treated as "non-operating income" or "management fee" after being audited by the supervisor;

(2) If the loss or excess exceeds the reasonable increase or decrease rate, the increase or decrease report should be filled in first, the reasons should be found out, the situation should be explained, and it should be reported to the department manager for review, and it should be handled in the subject of "non-operating income" or "management fee" according to the regulations.

3. Man-made overflow loss:

Man-made overflow loss should be identified, reported to the department manager for review according to the documents, and handled in the subject of "pending income" or "pending expenses" according to relevant regulations.

Loss handling system for articles and raw materials

1. Articles, raw materials and materials have deteriorated and become moldy, losing their use (edible) value, and need to be reported as damaged or scrapped.

2. The storekeeper shall fill in the Report on Deterioration, Mould, Damage and Scrapping of Articles and Raw Materials, truthfully explain the reasons for the damage and scrap, put forward handling opinions after being audited by the business department, and report to the department manager or the finance department for approval.

3, verify and approve the reported loss, scrap goods, raw materials, by the scrap department sent to the waste warehouse for processing.

4, reported loss, scrap by the relevant departments in conjunction with the finance department review, put forward opinions, and submitted to the general manager for approval.

5, in the "non-operating expenses" account reported loss and scrap processing amount.

Food procurement management system

1. The warehouse management department determines the monthly consumption of various commodities in normal inventory according to the requirements of the food and beverage department, formulates a monthly purchasing plan in quadruplicate, and submits it to the purchasing department for purchase after being approved by the general manager.

2. When the purchasing department receives the purchasing plan approved by the general manager, the warehouse management department, the food purchasing group, the purchasing department manager and the general manager's office each keep one copy for future reference, and the warehouse management department determines the minimum and maximum inventory of various materials according to the requirements of the food department.

3. In order to improve work efficiency and strengthen the planning of purchasing work, various commodities are replenished regularly.

Energy procurement management system

1. According to the usage of various energy sources, the oil depot of hotel engineering department summarizes the usage of various energy sources, and formulates quarterly usage plans and annual usage plans.

2. Formulate the quarterly plan and annual plan (in quadruplicate) for purchasing actual usage, and submit them to the purchasing department for purchasing as planned after being approved by the general manager.

3. According to the oil and gas consumption and operation of hotel equipment and vehicles, determine the minimum and maximum inventory of oil depots and gas depots in different seasons, fill in the purchase requisition, submit it to the purchasing manager for approval, and then submit it to the energy purchasing group for processing.

4, beyond the seasonal and annual use plan, need to increase energy procurement, must fill in the purchase requisition one month in advance.

5. After receiving the purchase requisition from the engineering department's oil depot, the purchasing department shall immediately make a quotation, send the purchase requisition to the general manager for approval, send one copy of the purchase requisition back to the engineering department's oil depot for acceptance, and send one copy to the energy purchasing group.

Energy transportation management system

1. The purchasing department purchases according to the name, specification and quantity of purchasing energy proposed in the material requisition of the oil depot.

2. After the energy procurement procedures are completed, the purchasing department will submit the relevant documents, invoices or attached documents, bills of lading, delivery place, unit address and telephone number, as well as the completed delivery certificate, together with the entrusted delivery documents, to the oil depot for signature, and then arrange delivery.

3, all kinds of oil and gas acceptance procedures, according to the relevant provisions of the oil depot acceptance.

4. After the delivery, the person in charge of the railway unloading line shall be informed in time and the empty car shall be towed away.

5. The acceptance shall be reported to the purchasing department in time.

Warehouse material management system

1. The warehouse keeper of the hotel warehouse should strictly check the specifications, quality and quantity of the incoming materials. If it is found that the quantity does not conform to the invoice, and the quality and specifications do not meet the requirements of the user department, it shall refuse to put into storage and immediately submit the goods acceptance quality report to the purchasing department.

2. For the materials that have gone through the acceptance formalities, the "Material Requisition Form" must be filled in, kept by the warehouse, and sent to the purchasing department for payment. After the materials are accepted and put into storage, the warehouse is responsible for dealing with all problems such as shortage, deterioration and mildew.

3. In order to improve the planning of picking work in various departments and strengthen the management of warehouse materials, the method of issuing materials every other day is adopted for picking.