What do you usually discuss with a wedding company? How to communicate effectively with the wedding company?

Communicating with the wedding company is a very critical part of preparing for the wedding. It involves all aspects of the entire wedding planning and execution. Based on my personal wedding preparation experience, I have summarized the main content that should be discussed with the wedding company, as well as the detailed steps on how to communicate with the wedding company efficiently:

1. Determine the needs and budget

When I first started planning my wedding, I had no clear budget or goals. When communicating with the wedding company, they recommended many packages to me, which made me feel confused. Later, my partner and I sat down and decided on the amount we were willing to spend and the services we wanted to receive. Sharing our expectations, size, style, and budget constraints for the wedding with the wedding company will make the process easier and more efficient when communicating with the company again, which will help them provide suitable solutions and suggestions.

2. Wedding date and location

After we determine the wedding date and location, we inform the wedding company as soon as possible and ask them to make a backward wedding plan according to our time. , according to this list and timetable, we know what to prepare at different stages so that we will not be in a hurry. In addition, they also need to review the hotel location in advance. According to the layout of the hotel and our needs, they can issue a good wedding layout plan to the maximum extent, and contact the hotel in a timely manner for the layout and process services to ensure that they Have sufficient time and resources to execute wedding planning before and on the day of the wedding.

3. Theme and style

We looked at a lot of wedding decoration plans. We repeatedly compared and selected the plans provided by Xiaohongshu and the wedding company, and combined them with our specific theme or Style ideas and discuss wedding venue layout options, including decorations, flowers, lighting, etc. Inform the wedding company of these needs in advance and give them some reference pictures so that they can better understand what we want to send. Then the wedding company will plan the overall style and atmosphere of the wedding according to the requirements of the couple and issue renderings until we are satisfied.

4. Wedding Ceremony and Celebrations

After communicating with the wedding company, we asked them to help issue a very detailed wedding schedule and event arrangements, including the wedding ceremony, banquet, and photo time. , dance, etc. Ensure that the wedding company fully understands our schedule and plans, better supports the wedding plan and conducts site control to ensure that everything goes smoothly. Of course, we also ask the wedding company to prepare plans in advance for emergencies, which also allows us to More assured.

5. Catering and menu

The selection of wedding catering and menu is a very important part of the wedding, because it is related to the satisfaction of the guests. We also allocate a certain budget for catering in the total budget, which will help us choose the right dishes and control the per capita consumption. After the menu comes out, we make an appointment with the hotel for a taste test and personally try the dishes they provide to ensure that their taste and quality meet your standards. Of course, we will also replace any dishes that we are not satisfied with during the process.

6. Wedding dresses and dresses

After comparison and comprehensive evaluation, we decided to rent wedding dresses. We negotiated with the wedding company and learned about their partners or resources. It is better to cooperate with the wedding company. You can make an appointment to try on a wedding dress for free at a bridal dress shop, and pick out beautiful main yarns, exit yarns, welcome yarns, show dresses and toast dresses. The bridal shop provides dresses for the groomsmen and bridesmaids. Getting married is a lifelong event, so be a beautiful bride.

7. Wedding photography and videography

After we confirmed with the wedding company that they can provide photography and videography services, we learned more about their shooting style and the services they included, and made reference to Past shooting cases. We have chosen a photographer that satisfies us, and the fee is 2800. I believe that this price and quality can make the entire post-wedding effect more effective with half the effort.

8. Wedding officiant

The wedding officiant is the person responsible for hosting and guiding the entire wedding ceremony and celebration. We also looked at a lot of officiating cases, then selected the officiating style we liked, and worked with the wedding officiant to familiarize ourselves with the process and aspects of the wedding ceremony and conduct rehearsals. We hope that the host can lead the guests to participate in the ceremony together and create a happy and warm atmosphere.

9. Contract and Terms

Be sure to read and understand the terms of the contract in detail before making any payment or signing an agreement.

If you have any questions or uncertainties, please communicate with the wedding company in a timely manner.

Based on the above content and requirements that need to be communicated with the wedding company, I think it is more efficient to communicate with the wedding company in this way. I hope it can help you. Prepare in advance

You need to have clear ideas When communicating with the wedding company based on your needs, the process will be more efficient. When I started looking for a wedding company, I made a detailed list of my desired wedding theme, color palette, venue layout ideas, etc. When we first met, I presented my list and showed them my collection of wedding inspiration images on Pinterest and Instagram. This allowed them to quickly understand my expectations. Use visuals

Visuals such as pictures, videos, or concept boards can help wedding companies better understand your expectations. Especially when it comes to wedding decoration, we use different combinations of pictures and elements to let the planners get our ideas. Without reference, our wild ideas are really difficult for people to understand and understand. Field Trip

My fiancé and I are going to choose a beachside venue. Then, I invited the team from the wedding company to visit with me. On site, we discussed which locations would be best for the ceremony, where to place the tables, and where to set up the stage. This kind of on-site inspection allows both parties to have a clearer understanding of the wedding process and layout. Discussion and measurement with the planner will greatly reduce subsequent misunderstandings and modifications. Regular follow-up and communication

Every two weeks, I will have a meeting with the planner of the wedding company to update the wedding preparation progress and possible changes. For example, when I decided to change florists, I notified them immediately to ensure there were no conflicts in timing or placement and everything worked together seamlessly. Don't really wait until the last minute to start communicating with the wedding company; check the progress regularly and resolve any problems that may arise in advance.

Although you may have your own ideas, the experience of a wedding company is also extremely valuable. Their advice is often based on a wealth of practice, so it's wise to be open to their input. All in all, effective communication is crucial in wedding planning. Maintaining positive, clear, and transparent communication with your wedding company can help ensure that your wedding goes smoothly and your wedding dreams become a reality.