How is the guest account formed in the soft system?

Three. Function introduction 1. Debit/Payment: Required fields: bill, transaction code, amount and reference number. (See the figure below) Press F4 at the transaction code to drop down the menu. Except for write-off, the amount of general expense transaction code is entered as a positive number, and the payment code is entered as a negative number. Lock transaction: the same transaction code can be linked continuously. Filtering error: you can clear items that are not properly operated. Empty: you can empty the current interface. Hold Account/Payment: after entering relevant items, click the Hold Account/Payment button to prompt that the account has been held successfully, which means that the account has been held correctly. In the account details, when the expense code amount is negative or the payment code is positive, the record is red. 2. Check out early According to the guest's room tax structure, the guest's room rate will be paid in advance tonight, and the room rate for night trial will not be paid. The guest who checks out early is in the store. (See the figure below for the operation interface) The balance of each bill of the guest is listed at the top of the screen, in which the payment transaction code can be selected, and others cannot be modified. The room rate structure of this guest is listed at the bottom of the screen and cannot be modified. Click OK to check out early. 3. Special payment Special payment is divided into transfer and city general ledger. Transfer refers to the transfer of some transactions from one account to other accounts within a period of time. The destination account can be in-store account, reservation account, team master order and background A/R account. Bill refers to which bill is transferred to the destination account. Special payment is a plan that can transfer the selected transaction to the destination account as soon as it happens. If a transaction occurs before the special payment, you need to click the autopay button after the special payment, and the transaction will be transferred to the target account. Cityledger is a checkout method, that is, the account does not pay at checkout, and all transactions on the bill are directly transferred to the destination account. The destination accounts can be background accounts receivable and card users. Bill refers to the bill in the expense account. Cityledger only works when the account is closed. 4. A/R authorization If "A/R authorization" is set in the system settings, the A/R items must be entered when opening the house, and the account authorization must be carried out before closing the account. Without authorization, the account cannot be settled through Cityledger. 5. Bill signing control Bill signing control can control whether guests can sign bills at one or more sales points, or how much they can sign. The above picture shows the operation interface of bill signing control, in which there are three control methods: no bill signing control: the account can sign bills at any sales point. Partial bill signing control: this account can be signed at some sales points. Completely blocked: This account cannot be signed at any point of sale. Control is divided into non-* * enjoyment control and * * * enjoyment control: non-* * enjoyment control: there is no connection between sales points, and the limit can be set separately. ('Lobby Bar' and' Four Seasons Hall' are shown above) * * * Enjoy control: you can set the sum of the bills signed by guests at multiple sales points. (As shown in the above figure,' 102',' 103',' 104',' 105') The specific operation method is: check it in the list of outlets on the left, and click the * * * enjoy control button. If you want to limit the signing amount of guests, you can enter the amount in Limited Amount. As guests spend at the point of sale, the amount of consumption will automatically decrease. If the consumption amount is insufficient, the system will automatically prompt to pay the bill at the point of sale. 6. Auto-transfer can automatically deposit one or more fees for guests at a certain frequency. 7. Financial information can record financial bills, which is invisible to the front desk. 8. Room tax structure Only the room tax structure of the guest can be viewed here, and it cannot be modified. 9. The deposition composition can be defined by itself in the system configuration. According to the composition of the deposit, the system will automatically calculate the deposit amount and the minimum deposit amount that the guest should pay. In-store guest system will automatically calculate the deposit balance and other information. 10. Transfer can transfer the guest's consumption to other guests according to the bill, expense classification, transaction code, start date and end date. Transfer to details: transfer every transaction. Send to Summary: Send only the total amount. Transfer amount; Transfer a fixed amount. 1 1. Some transactions will be closed in the middle checkout, and the closed transactions will be put in the temporary bill. For example, sometimes you need to use this function when you hang the wrong account. Enter the following interface and press the Select button to select the expenses to be settled. Select the payment code at the transaction code, and then press the confirm button. Automatic adjustment: it is mainly used for long private room checkout. For example, if a guest spends 8. 1 yuan, but only 8 yuan is paid this time, you can check the automatic adjustment, enter the amount of 8, and then select the adjustment transaction code to confirm. 12. Temporary bill processing can reorganize or restore the transactions in the temporary bill. Tidy up: Clear the historical data. Restore: Restore the transaction to another bill. 13. Discount fees can be classified according to fees. Whether the fee can be discounted can be set in the system configuration. 14, the room rate is paid to the guests according to their room tax structure, and the trial will be repeated at night. This function is mainly used for guests who check in in the early morning after the night test. 15. This function is required for expenses incurred before special payment is made by autopay. 16. individual checkout: select the guest to checkout, click checkout, enter the payment code, and press OK. If the guest checks out in the afternoon or evening, the system will automatically prompt for a half-day room rate or a full-day room rate. You can manually remove the surcharge sign for free. Team checkout: you can find all the guests in the team through the guest list or the team meeting interface, and then check Start Checkout. The checkout method is the same as that of individual customers. In addition to the above functions, there are some functions that need to be right-clicked in the account details area to see. (see the picture below)