How to plan a big meeting with mind map?

Not long ago, I was invited to participate in the referee work of the first internal employee mind map final organized by the talent development department of Quanfeng Group. From their competition works, we can see that all the players are actually mind map lovers, and mind maps are widely used in all aspects of their work. One of the contestants used a mind map to repeat the annual meeting of the enterprise that her department was just responsible for organizing. From everyone's feedback, the annual meeting was successful and there was no lack of new ideas.

so how can we organize a large-scale meeting/activity? Let's share the specific practical steps with you.

Step 1: Confirm the scope of the meeting

Just like when solving a problem, you should first confirm what the problem is. You should confirm what the scope of the meeting will be organized. Is it an annual meeting, a customer appreciation meeting, an industry celebration, or a marketing meeting ..... If you are the organizer of the meeting, you should confirm with your superiors.

Step 2: Define the purpose of the meeting

Compared with the category, the purpose is more concentrated. What is the purpose of this meeting? This problem is very critical. The purpose is different, the organization method is different, and the purpose is unclear, which will lead to a joke of holding a meeting in a luxury hotel with the theme of "* * * overcoming the difficulties". If it is a marketing meeting, it is necessary to determine quantitative goals.

step 3: refine the theme of the meeting

around the purpose, refine a catchy, easy-to-remember and powerful theme, so that people can understand the topic scope of the meeting at a glance and clearly understand the purpose of the meeting.

Step 4: Find out the key to success

In this step, in fact, many ideas will come out in the process of confirming the purpose and refining the theme. It is important to find, refine and confirm the key to the success of the meeting around the purpose: time, place and participants ...

Step 5: Draw up the meeting process

When the purpose of the meeting is clear, the theme is clear and the key is clear, If a certain content is particularly important or relatively complicated, you can make a sub-process according to the previous steps.

step 6: sand table simulation deduction

according to the time sequence, the whole activity is deduced through imagination or on-site simulation, and all links are added, subtracted and corrected around the purpose.

Step 7: Revise and improve the final decision

The plan will never keep up with the changes, so that although you can only use one activity plan, you must never prepare only one.

Planning meeting is a process of thinking stimulation and arrangement. There is no strict boundary in the whole process, and the content of the previous link is often interspersed with the content of the next link. However, there is one thing that cannot be changed, that is, after understanding the purpose, it is necessary to focus on the purpose closely. This seems to be a simple requirement, but it is not easy to do. However, if mind mapping is introduced in planning meeting, the discussion effect will be better, and even you will achieve unexpected results. What role does mind mapping play in these steps? Please see the next breakdown.