Job responsibilities of the purchasing department

1. Hierarchy 1. Direct superior: deputy general manager and general manager. 2. Supervisors and subordinates: the head of the purchasing team and the head of the warehouse team. 2. Job Requirements 1. Have a high school degree or above in hotel management, more than five years experience in hotel material management, and have rich knowledge of material and financial management. 2. Grasp the supply situation at home and abroad and understand the market situation. 3, familiar with all kinds of commodity knowledge. 4. Proficient in purchasing business and familiar with warehouse management business. 3. Responsibility: 1. Be directly responsible to the competent leader and the hotel, fully preside over the work of the purchasing department, and ensure the smooth completion of all tasks. 2, audit the annual procurement plan, procurement projects, audit the number of materials used by various departments, reasonable control, reduce the loss. 3. Be fully responsible for the commercial negotiation of bulk commodity ordering, and urge the person in charge of subordinate warehouses to check the acceptance and quality of incoming goods to ensure the normal supply and storage of materials. 4, education staff in the work, to abide by the law, serious and responsible for the work, not favoritism, not accepting bribes. Complete all kinds of materials procurement and safe storage tasks according to the hotel plan, and try to save money and reduce consumption within the budget. 5. Supervise the heads of purchasing group and warehouse group, strengthen the quality training of subordinate employees, and constantly improve their professional level and working ability. 2. Purchasing supervisor 1. Hierarchical relationship 1. Direct supervisor: Purchasing Manager 2. Direct report: Buyer 2. Job requirements 1. With high school education or above, engaged in hotel material management and procurement for more than three years, with rich procurement knowledge and experience. 2. Familiar with purchasing procedures and hotel internal control procedures. 3. Have all kinds of material suppliers and establish solid and good business relations with them. 4. Understand basic English. Iii. Job responsibilities 1, directly report to the manager of the material procurement committee, fully preside over the work of the procurement team, and ensure the smooth completion of various procurement tasks. 2, put forward the annual procurement plan, overall planning and determine the procurement content. 3. Be familiar with and master the name, model, specification, unit price, use and origin of all kinds of materials needed by the hotel. Check whether the purchased materials meet the quality requirements, and be responsible for the material purchasing requirements and quality of the hotel. Ensure the normal supply of hotel materials. 4, presided over the negotiation of small and medium-sized commodity ordering business, check the execution and implementation of the contract. 5. Educate the procurement personnel to abide by the law, stress credibility, do not ask for bribes, establish good relations with suppliers, and conduct business activities under the principle of equality and mutual benefit. Complete the purchase of all kinds of materials in the hotel as planned, and try to save money within the budget. 3. Warehouse supervisor 1. Grade requirements 1. Direct supervisor: Purchasing Manager 2. Direct subordinates: 2 warehouse keepers. Job requirements 1. Have a high school education or above, engaged in warehouse material management for more than three years, and have rich practical experience in warehousing. 2, master the hotel inventory requirements, master the inspection, warehousing, delivery process of each link. 3. Understand basic English. 4. Careful, earnest and principled. Three. Job responsibilities 1. Be directly responsible to the manager, complete the tasks assigned by the deputy manager, and implement the employee handbook and various rules and regulations of the hotel. 2. Work hard to learn the business knowledge within the scope of work, that is, hotel management, material acceptance and warehousing. Memorize the variety of warehousing materials and the changing rules of material use, so as to make the management orderly, standardized and scientific. 3, understand the subordinate's ideological status, check the team's attendance and work, pay attention to play and mobilize the enthusiasm of subordinates, and enhance their sense of responsibility. 4. Assist the manager to conduct business training for subordinates. 5, constantly check the progress of the work, complete the material supply projects of all departments of the hotel, and never cause shortage. 6. Review and control the plan and quantity of materials collected by various departments, strictly control projects, and increase revenue and reduce expenditure. 7. Supervise the keeper to report to the monthly report at the end of each month. 8, cooperate with the finance department to do a good job of inventory, timely adjust the accounts, so that the accounts are consistent. Fourth, the buyer is the first, and the hierarchical relationship is directly superior: the purchasing department supervisor is the second, and the job requirements are 1, so as to fully grasp the basic knowledge of the hotel and the purchasing professional knowledge and improve the material identification ability; Understand the basic computer operation, so as to check the price and shop online. 2, healthy, energetic, often run the market, have a full understanding of the performance, characteristics, uses and prices of materials purchased by individuals. 3. Have a strong service consciousness of "backstage service front desk, urgent front desk". 4. Get into the habit of communicating with all departments, and know whether the materials are used normally in time. 5. Be strict with yourself, do not embezzle, ask for bribes or accept bribes, and develop a strict and honest work style. 6, study hard, and constantly improve the negotiation ability with suppliers, so that every new product can be purchased at the lowest and best price. 7. Understand basic English. 3. Job responsibilities: 1. Often go to the user department to understand the use of materials and ask about the specifications, models and quantities of shopping materials to avoid wrong purchase. 2. Arrange the procurement of materials needed by each department according to the principle of "first hurry and then slow down" and actively get in touch with suppliers. 3. Strictly abide by the financial system, and all purchased goods must go through warehousing procedures first. 4. Contact the warehouse to make sure that the varieties, specifications, quantity and quality of the goods actually arrived that day are good. Then notify the purchasing department and go through the formalities in time. 5. Documents (or invoices) should go with the goods as far as possible and be handed over to the warehouse keeper for acceptance (except collection). If the documents cannot be shipped with the goods due to foreign objects, the warehouse keeper should be informed in advance to make preparations for receiving the goods according to the contract quantity. 6, before coming off work, make the record of the day and tomorrow's work plan. This department purchases food, energy and materials, and its specific responsibilities are: (1), food buyer A, responsible for purchasing food, beverages, seafood, fruits and vegetables. B, in accordance with the procurement and supply policy "strict management, integrity, quality, quantity and supply" and "shop around, shop around" principle. C, strictly implement the superior purchasing instructions, ensure the quality and quantity according to the opinions of the executive chef of Chinese and western food and the manager of the use department, and do not purchase goods beyond the plan or buy fake and shoddy goods. D, according to the varieties, specifications, grades and quantities of food raw materials and beverages used daily by the Food and Beverage Department and the staff canteen, carry out planned procurement according to the prescribed procurement procedures. (2) Energy buyer A. Work in accordance with the principle of "doing a good job in energy procurement and supply, ensuring business management needs, making a good energy procurement plan, ensuring energy supply, increasing revenue and reducing expenditure, and strict management". B, responsible for the procurement of chemical products such as hardware, equipment, electrical appliances, spare parts and liquefied gas. C, according to the variety, specification and quantity of hotel energy use, make planned procurement. (3) The material buyer is responsible for purchasing daily necessities, printed matter, linen, clothing, flowers, ceramics and restaurant utensils. 5. Warehouse keeper 1 name. Hierarchical relationship 1. Direct supervisor: warehouse supervisor 2. Job requirements 1. Keep full of energy and do your job actively and seriously. 2. Master the basic knowledge of the hotel and the knowledge of material acceptance and storage, know the basic computer operation, and can easily input materials in and out of the warehouse on the computer. 3. Develop the habit of memorizing inventory materials, and always be aware of them. 4. Have a strong sense of "the second line acts as the first line". 5. Be strict with yourself, abide by the law, and develop a clean and honest work style. 6. Work efficiently and pragmatically, and love their jobs. 7. Understand basic English. 3. Job responsibilities are: 1, reception clerk (1), and abide by all the rules and regulations of the hotel. (2) The consignee shall, together with the user department, check and accept the signed purchase requisition in strict accordance with the requirements of the chef. If it is found that the goods do not meet the quality requirements, it shall be rejected, and the supplier shall be required to make up the goods that meet the requirements immediately. (3) The receiver will receive the goods at 8 o'clock in the morning on time. (4), the consignee should strictly control the quantity, to avoid the supplier water weighing. 2, office supplies warehouse keeper (1), should check the safety and health status of the reservoir area every day, and timely rectification. (2), items should be classified, sorting. (3) Issue materials at any time and enter them into the computer at any time. (4) If the purchased materials are highly professional, please use the professionals of the department to prevent the storage of defective products. (5) Control the inventory of common items and report the list of supplementary materials to the department in time. (6), inventory items at the end of the month, so that the accounts are consistent. 3. Seafood warehouse keeper (1) must strictly control the quantity and quality when receiving goods. (2) Keep the site clean. (3) Receiving the goods on time, completing the formalities of receiving seafood on the same day, and inputting the relevant documents into the computer. (4) Take the work seriously and seek truth from facts. (5) If any abnormality is found in the position, report to the superior in time. (6), at the end of the month should cooperate with the finance department to clear inventory. 4, food warehouse keeper (1), items should be neatly stacked according to the nature, characteristics and categories. Store things that smell easy separately. (2), control the inventory of commonly used items. (3) The warehouse should be kept clean and ventilated. (4) Check the shelf life of items regularly or irregularly. (5), completes the daily commodity out, warehousing procedures, and timely input the out, warehousing documents into the computer. (6) When warehousing, the quantity and quality should be carefully controlled. Accepting imported materials must check whether there is an inspection certificate from the epidemic prevention department. (7) Whether the inventory materials to be liquidated at the end of the month are consistent with the accounts, and indicate the food warehousing time and expiration date in the inventory table. (8) Submit the warehouse receipt and delivery report of last month before the 2nd of each month.

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