Business reception plan

One: Preparation before reception:

1. Be familiar with the reception schedule, reception guest list, arrival time and means of transportation (train/plane), and determine the number and personnel to pick up cars.

2, master the guest's catering, accommodation special requirements and matters needing attention, do a good job of accommodation and catering arrangements.

3. Make travel and itinerary plans in advance as required, and arrange tourist vehicles, drivers and tour guides.

Tourist attractions, restaurants on the way.

I. Overview of the meeting:

(1) Meeting time: 20xx- 1- 10 to 20xx- 1- 12.

(2) Location: Liuzhou Hotel

Address: Liuzhou Hotel

Tel: xxxxxxxxxx

Contact: Jia xx

(III) Participants: the Head Office represents the heads of various branches,

II. Schedule of activities (see attached table)

Third, the division of work.

Set up a leading group for meeting preparation.

Team leader: Jia xx

Deputy leader: xx

The leading group has an office headed by xxx, which is responsible for all the work during the whole meeting.

Member: Public Relations Department of Personnel Department of the Branch.

The office consists of a materials group and a meeting group.

(1) material group

Person in charge: Wei xx

Members: relevant personnel of the Secretariat.

Job responsibilities:

1. Leaders' speeches, manuscripts and papers

2. Representatives shall register and make a roster and address book.

3. Meeting minutes and schedule

4 delegates, staff accommodation, catering allocation table

5. Make file bags, notebooks, pens and photo albums.

6. Packaging materials, printed representative cards, employee cards and desktop labels.

7. Number and distribution of vehicles for delegates and staff.

(ii) Meetings Section

Person in charge: Ou xx

Members: relevant personnel of the general office.

Responsibilities: be responsible for inviting leaders to attend the opening ceremony, contacting the meeting room of the opening and closing ceremonies, and picking up and dropping off meetings.

Accommodation, banquets, overall arrangement of activities, purchase and distribution of souvenirs, logistics support and coordination.

1. vehicle

Person in charge: xx

(1) At the meeting, three cars from the Secretariat of Public Relations Department were provided, mainly for welcoming delegations. The two owners of the administrative office are used for meetings.

(2) Vehicles dispatched by each unit shall be clean, trouble-free and dust-free.

(3) The fuel consumption of vehicles in the city shall be solved by each vehicle unit.

(4) Contact delegations to book train tickets, and refuel and send the vehicles brought by delegates to the station.

Select a radio station

Person in charge: xx

On June 65438+1October 10, on the day when delegations reported for duty, representatives who came by bus were sent to meet them at the exit of expressway. For delegates who come by train, send a car to the station to meet them (the responsible unit will make a stop sign).

Specific division of labor: the person in charge arranges it himself.

3. souvenirs

Person in charge: Jia xx

(1) Prepare 10 copies of white souvenirs as a token of gratitude.

stay behind

Person in charge: Jia xx

3 business meeting reception plans 3 business meeting reception plans

(1) accommodation. The delegates stayed at Liuzhou Hotel. The general representative arranged for one person to live in a standard room, and the other two representatives lived in a standard room. There are fruits, cigarettes and major local newspapers in each delegate's room.

(2) banquet. On June 5438+00, after reporting for duty, all delegations will hold a welcome dinner in the hotel, and it is planned to invite X seats to accompany them (display board).

(3) requirements. The dining table is fixed according to the brand, and the welcome banner is hung in the main hall on the first floor; The conference room should be hung with logo, flowers and representative seats, and should be grand, dignified and tidy.

5. Visits and recreational activities

(1) tour.

Person in charge: Mai xx

Responsible for accommodation, catering, play and other activities during the tour.

Requirements: The tour leader is responsible for training 3 male, 3 female and 6 on-board tour guides (selected from the Secretariat).

(2) On the evening of August 1 1, a gala was held.

Person in charge: Wei xx

Responsible for contacting the venue of the party, inviting bands and hosts, and selecting five singers in the bureau, and making decisions for each generation.

Performance plan with team participation.

Publicity and reporting

Person in charge: Mai xx

(1) is responsible for taking meeting minutes.

(2) Send 1 photographers and video reporters to follow the whole process (welcome, meeting, sightseeing).

(3) Put the photos of the delegates into the photo album, record them and carve them into CDs, and give them to the delegates before they return.

7. Medical security

Person in charge: Ou xx

Outpatient department dispatch 1 doctor's full guarantee. Prepare related drugs and emergency medical equipment.

Schedule of conference activities

Table abbreviation

Business negotiation meeting reception scheme 2

In order to arrange for representatives of American Dabel company to come to Shanghai to discuss joint venture and factory building with our company, the following reception plan is formulated:

1. Reception time: 2xx+27-129 October 65438.

Second, the reception place

Pick-up location: Shanghai Hongqiao Airport

Reception Hotel: Shanghai Yangyang Xianda Resort Hotel

Address: No.2779, Shanghai Jiaotong Road, Shanghai New Passenger Station Area (No.99, Fuping Road)

Visit location: production base of China Shanghai Xuntong Elevator Co., Ltd.

Shanghai World Expo Park

Night view of Shanghai Bund

3. Reception object: negotiators and accompanying personnel of Dabel Company.

Four. Responsible for the reception of personnel

General manager: xxx (responsible for the command and coordination of the whole trip)

Reception group: xxx (translator, etiquette lady, commentator, receptionist)

Secretary group: xxx (responsible for receiving and negotiating relevant documents of the meeting and drafting documents)

Logistics team: xxx (hotel arrangement, venue layout and security for itinerary and conference negotiation) Negotiation team: xxx (chief negotiator, decision maker, sales consultant, legal consultant, technical consultant and public relations manager) Total staff: 24 people.

Verb (abbreviation of verb) reception preparation

1. Round trip air ticket reservation

2. Accommodation arrangements

3. Meet the vehicle arrangement

4. Venue reception

5. Layout and layout of venues

Sixth, the later work.

1. Arrangement of negotiation meeting materials

2. Expense reimbursement

3. Summary and information feedback

Seven. Budget: round-trip air ticket (22)+ hotel accommodation fee (1)+ meal fee (8)+ car rental fee (65)+ sightseeing fee (25)+ conference miscellaneous fee (1)+ backup fee (5) Total: 63 15 yuan (RMB

Eight, matters needing attention

1, etiquette precautions for receiving foreign guests 2, preparation of emergency plan 3, budget control 4, record the itinerary and negotiation meeting throughout.