What is the process of hotel purchasing equipment?

1. Draw up the purchase plan (1). According to the annual consumption rate, material consumption rate and the forecast for the next year, all departments of the hotel will submit the annual final purchase plan and budget to the finance department for review; (2) Unplanned procurement or temporary addition of projects, making plans or reporting to the Finance Department for review; (3) The procurement rules are made in triplicate, one for self-preservation, and three for financial department. 2. Approval of purchase plan (1) The finance department summarizes the purchase plans and declarations of various departments and conducts assessment; (2) The Finance Department formulates the budget for purchasing materials according to the actual business of the hotel this year, material consumption rate, business indicators and business forecast for the next year; (3) Summarize the procurement plan and budget and report to the General Manager for approval; (4) The promised procurement plan shall be supervised and executed by the Finance Department, and the Finance Department shall have the right to refuse to pay for the unplanned and uncommitted procurement demand. 3. Material purchase (1) The buyer shall purchase in time according to the approved purchase plan and the name, specification, model, quantity and unit of the goods to ensure timely delivery. (2) For large-scale articles or materials that need to be used for a long time according to the approved plan, long-term supply talks can be signed with relevant factories, hotels and markets to ensure the quality, quantity, specifications, varieties and supply requirements of the articles. (3) food, meals, oil, wine, drinks, etc. The food and beverage department shall be purchased by the manager of the food and beverage department, the chef or the banquet department, and the purchaser shall purchase as planned or place an order to ensure the supply. (4) Unplanned and a small amount in urgent need can be purchased with the consent of the general manager or the manager of the relevant department authorized by the general manager to ensure the need. 4. Material acceptance and warehousing (1). Whether it is direct dialing or warehousing, the purchased materials must be checked and accepted by the warehouse keeper; (2) The warehouse keeper's acceptance is based on the sample acceptance invoice of the order. After acceptance, you should sign the invoice or send a receipt, and then dial directly according to the procedure and designate the warehousing. 5. Reimbursement and payment (1) Payment ① Payment of most materials purchased by the buyer must be reviewed and confirmed by the financial manager before payment can be made; (2) Check settlement As usual, the cashier fills in the check according to the accurate figures or bills provided by the buyer. If the buyer receives a blank check and the other party settles the account, the amount must be limited to the inevitable field; (3) According to the financial system of the hotel, the payment of more than 65,438+000 yuan shall be made by cheque or entrusted bank, and the payment of less than 65,438+000 yuan shall be made in cash. (4) Those who require cash payment must be approved by the manager of the finance department, but the cash must be in the inevitable field. (2) Reimbursement (1) The buyer's reimbursement must be based on the invoice named by the inspector together with the acceptance certificate, and can only be reimbursed after the cashier checks whether it is committed or within the planned budget. (2) If the buyer purchases goods from self-employed, he can issue an invoice through the tax department. If the seller has no invoice due to urgent need, the seller should write the sales certificate and sign it. Certificates of two or more buyers and acceptance certificates of inspectors shall be reimbursed by the department manager or financial manager. The purchasing department runs the tracking system of 1. According to the requirements of the user department, submit the purchase application form, make multiple inquiry choices, and fill in the price, quality, supplier inquiry and visit form; 2. Report the inquiry visit form to the general manager, report the inquiry environment, and determine the best procurement plan after review; 3. Under the arrangement of the general manager, purchase according to the purchasing plan determined by the purchasing manager; 4. Complete spot purchase and futures purchase according to the measures proposed by hotels and departments; 5, all kinds of problems in the acceptance of goods, should find out the reason in time, and report to the manager; 6. After the goods are accepted, send them to the warehouse for acceptance and warehousing, and go through relevant warehousing procedures. 7. Declare the variety, quantity and payment environment of the goods to the relevant departments, and attach the purchase application form or distribution treaty; 8. Submit the goods purchase application form, invoice, receipt document or purchase contract to the Finance Department for proofreading and evaluation, and go through the reimbursement or settlement procedures. The purchasing time of food materials in the purchasing department is 1. According to the food purchasing plan submitted by the food and beverage department, purchase on time with good quality and quantity. 2. According to the requirements of the Food and Beverage Department, purchase the returned food materials at any time. Every morning from 8: 30 to 9: 00, and the next day 16: 00- 16: 30 is the time to collect vegetables. Seafood acceptance measures: the seafood varieties ordered by the guests shall be taken by seafood pool earnest people, and XX and XX shall be responsible for the acceptance of the weight and quantity, and then they shall be handed over to the cashier for accounting, and the selling price shall be calculated according to the actual weight and quantity. 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