Conference reception plan

I. Overview of the meeting:

(1) Meeting time: xx

(2) Location: xx

Address: xxx

Tel: xxxxxxx

Contact: xx

(3) People attending the meeting

The directors in charge of political work, the political department, the secretariat of the political department and the cadre department of the Public Security Bureau of nine cities in Northeast China invited relevant leaders of Jiamusi City to attend the meeting, with about 50 people.

II. Schedule of activities (see attached table)

Third, the division of work.

Set up a leading group for meeting preparation.

Team leader: xxx

Deputy leader: xxx

The leading group has an office headed by xxx, which is responsible for all the work during the whole meeting.

Member units: leaders of political departments, party committees of organs, propaganda department of headquarters, administrative department, logistics support center, Chaoyang Branch, Jingyue Branch, Jincheng Branch, patrol detachment and traffic police detachment 1.

The office consists of a materials group and a meeting group.

(1) material group

Person in charge: xxx

Members: relevant staff of the Secretariat

Responsibilities:

1. Leaders' speeches, manuscripts and papers

2. Representatives shall register and make a roster and address book.

3. Meeting minutes and schedule

4 delegates, staff accommodation, catering allocation table

5. Make file bags, notebooks, pens and photo albums.

6. Packaging materials, printed representative cards, employee cards and desktop labels.

7. Number and distribution of vehicles for delegates and staff.

(ii) Meetings Section

Person in charge: xxx

Members: Traffic Police Detachment, Patrol Detachment, Political Department, Administrative Department, Logistics Support Center, Propaganda Department of Headquarters, and Party Committee of Government Organs.

Responsibilities: Be responsible for inviting leaders to attend the opening ceremony, contacting the meeting room of the opening and closing ceremonies, meeting pick-up, accommodation, banquets, overall arrangement of various activities, souvenir procurement and distribution, logistics support and coordination.

1. vehicle

Person in charge: xxx

(1) At the meeting, there were 3 Secretariat of the Political Department, 2 Cadre Department, 2 Organization Department and 2 Veteran Cadres Department, which were mainly used to welcome delegations. The two owners of the administrative office are used for meetings.

(2) At the meeting, 1 Toyota van and 1 leader car of administrative office, logistics center and patrol detachment were dispatched. Mainly used for sightseeing.

(3) All units send official vehicles to report to the conference group of Mingmen Hotel at 8: 30 am on August 9 to accept the task; The traffic police leader car and three China passengers reported to the conference group of Mingmen Hotel at 0: 30 on August 1 1.

(4) Contact the traffic police detachment to determine the tour route with Changchun characteristics. During the tour, the traffic police will arrange services along the main street routes.

(5) Vehicles dispatched by each unit shall be clean, trouble-free and dust-free.

(6) The fuel consumption of vehicles in the city shall be solved by each vehicle unit.

(7) Contact delegations to book train tickets, and refuel and send the vehicles brought by delegates to the station.

Select a radio station

Person in charge: xxx

On August 9, the delegation was greeted by the relevant leaders of the Political Department and the director of the Political Department. For representatives who come by car, send a car to meet them at the exit of the expressway; For delegates who come by train, send a car to the station to meet them (the responsible unit will make a stop sign).

Specific division of labor: the secretariat is responsible for welcoming representatives from Shenyang, Harbin and Jiamusi; The cadre department is responsible for welcoming representatives from Anshan and Dalian; The organization department is responsible for receiving representatives from Jilin and Fushun; The Department of Veteran Cadres is responsible for welcoming representatives from Daqing and Qiqihar.

3. souvenirs

Person in charge: xxx

(1) 60 raincoats were prepared for climbing Changbai Mountain, and the secretariat was responsible for counting the number of clothes for delegates, which were distributed to delegates and staff in August 10.

(2) The Secretariat purchased 60 Audi A6 car models and delivered them to the room when the delegates reported for duty.

(3) Prepare a souvenir of 10 for Baishan Municipal Bureau as a token of gratitude.

stay behind

Person in charge: xxx

(1) accommodation. The delegates stayed in this famous hotel. The directors in charge of political work, party committee members and political department directors of each municipal bureau arrange one person to live in a standard room, and other representatives live in a standard room for two people. There are fruits, cigarettes and major local newspapers in each delegate's room.

(2) banquet. On the 9th, after the delegations reported for duty, the Municipal Bureau held a welcome dinner in Mingmen Hotel, and planned to invite X to accompany them (display board).

(3) requirements. The dining table is fixed according to the brand, and the welcome banner is hung in the main hall on the first floor; The conference room should be hung with logo, flowers and representative seats, and should be grand, dignified and tidy.

5. Visits and recreational activities

(1) Visit Changbai Mountain and the Puppet Manchuria Palace and FAW-Volkswagen Company in the urban area.

Person in charge: xxx

Be responsible for accommodation, catering, play and other activities during the tour (Jingyue Branch and Jincheng Branch are responsible for contacting and dispatching 4 security guards and arranging commentators).

Requirements: In order to ensure the safety of visiting Changbai Mountain, each car is equipped with a 350-megabyte walkie-talkie I (***5), which echoes back and forth to strengthen contact (contact the communication office of the headquarters); In view of the long distance and the closed west slope of Changbai Mountain, it is necessary to communicate with baishan city Public Security Bureau to assist in security work; Vehicles entering baishan city boundary must be greeted and guided by Baishan traffic police leaders. Baishan City Bureau will contact three tour guides to introduce the natural scenery of Changbai Mountain along the way with the delegates. Responsible for training 3 men, 3 women and 6 car guides (selected from the political department).

(2) On the evening of August 1 1, a gala was held.

Person in charge: xxx

Responsible for contacting the venue of the party, inviting bands and hosts, selecting five singers from the presidium, and making performance plans with the participation of all delegations (please contact Chaoyang Branch).

Publicity and reporting

Person in charge: xxx

(1) is responsible for taking meeting minutes.

(2) Send 1 photographers and video reporters to follow the whole process (welcome, meeting, sightseeing).

(3) Put the photos of the delegates into the photo album, record them and carve them into CDs, and give them to the delegates before they return.

7. Medical security

Person in charge: xxx

Outpatient department dispatch 1 doctor's full guarantee. Go to the representative office for consultation regularly every day, and consider that going to Changbai Mountain is easy to get carsick, lack of oxygen on the mountain, and it is difficult to climb the mountain, and prepare relevant drugs and medical equipment.

Meeting reception plan (2)

In order to receive "xxx" smoothly and satisfactorily, according to your company's requirements, Kang Hui International Travel Service has formulated the following scheme, please correct and modify it.

Principle: Kang Hui International Travel Service takes "enthusiasm, thoughtfulness, safety, hygiene and quickness" as its purpose to ensure the successful completion of the task.

First, the preparation before reception:

1. Be familiar with the reception plan and schedule, reception guest list, arrival time and means of transportation (train/plane), and determine the number and personnel to pick up the car.

2. Master the special requirements and precautions of guests' catering accommodation, and make arrangements for accommodation and catering.

3. Make travel and itinerary plans in advance as required, and arrange tourist vehicles, drivers, tour guides, tourist attractions and dining spots on the way.

Second, the docking station:

Arrive (train station/airport) half an hour in advance according to the specific arrival time of the guests. After receiving the guests, the placard will safely and quickly deliver the guests and luggage to the designated hotel. Check-in formalities for guests, and let them know the basic situation and matters needing attention of the hotel in time.

Three. Travel and itinerary:

1, the guide requires:

Rich knowledge, skilled skills, vivid language, high professional knowledge and explanation level of tour guides, rich service level and practical experience.

2. Vehicle requirements:

Arrange air-conditioned tourist buses for professional tourism teams, which are in good condition, clean and well-equipped. Arrange professional drivers with many years of driving experience to ensure the safety of guests.

Four. Travel insurance:

In order to ensure the safety and smoothness of this tour, our agency can insure the personal accident insurance with 65438+ 10,000 yuan for each tour.

Verb (abbreviation for verb) meeting schedule:

Month and Day: Arrive at the airport (08: 00- 18: 00). Know the flight number and flight time of each guest in advance, arrange the pick-up time, the personnel will pick up the plane, lead the guests to the car, and the driver will take the guests to the hotel to rest.

Put a reception desk and a welcome banner in the hall.

B: Put your company's sign-in card at the reception desk in the lobby, give your business card, and arrange three professionals to assist the conference team at the reception desk, sign in and register the guests, and provide quality services for VIP customers. When guests arrive at the hotel, guide them to the registration desk to check in.

C: Book the guests who travel to and from the big traffic.

D: hold a theme dinner (according to customer requirements); If there is a performance, please ask the customer to put forward the theme language, songs, sketches, plays and so on.

E: Assist the organizer to arrange the meeting.

19: 00-2 1: 00, hold a welcome banquet in the banquet hall.

Xx: Attend the meeting.

The occupancy rate of our hotel: 8: 00 am-10: 00 am10: 00 am-10: 30 am.

10: 30- 12: 00 second half 12: 00- 13: 00 Chinese food.

Afternoon: 14:00- 16:00 First half: 16: 00- 16: 30 tea break.

16: 30- 18: 00 second half19: 00-2100 dinner.

Xx month xx day: (arrange the time according to the actual situation)

Meeting reception plan (3)

In order to do a good job in the reception of the second China Food and Beverage Expo, the organizing committee office entrusted Xi 'an to set up a reception team for the second China Food and Beverage Expo, and formulated an implementation plan for the reception, as follows:

I. Reception time

20xx10 June 17 to 2 1 before noon.

65438+ 10 month 17 report all day.

Second, the accommodation arrangements

The Organizing Committee is responsible for receiving representatives from all provinces, autonomous regions, municipalities directly under the Central Government and cities with separate plans. All provinces, autonomous regions, municipalities directly under the Central Government and cities with separate plans are requested to report the number of participants, hotel level and requirements to the conference reception group before August 25th (with the receipt of the proposed hotel stay of the delegation of the Food Expo), and the deposit (500 yuan/person) will be remitted to the account of the conference reception group of the Food Expo before August 3rd1.

Three. Meal arrangement

Meals from June 65438+1October 65438+July to1October 20th will be arranged by the conference reception team. Dining is arranged in the hotel in the form of buffet or local flavor catering, and delegates can eat at the specified time with meal vouchers. Delegates with special dining requirements should contact the internal conference reception team in time.

Four. Traffic arrangement

On the reporting day of the 65438+ 10/7 meeting, the reception team set up reception points at Xi Xianyang International Airport and Xi Railway Station. Representatives of delegations from all provinces, autonomous regions, municipalities directly under the Central Government and cities under separate state planning should fax their flights, trains and arrival time in Xi 'an to the reception team in advance.

During the Expo, the reception team will be responsible for arranging local transportation for the delegates.

On June 65438+1October 2 1 day, the conference reception team will arrange a stay for the delegates. Delegates who need to leave Xi early should contact the hotel conference reception team in time. Delegates who need to visit and inspect by themselves after the meeting can contact hotels and travel agencies at their own expense.

Verb (abbreviation of verb) charging standard

(1) conference fee: the conference fee for each delegate is 600 yuan. The conference fee includes information fee for the food Expo, transportation fee during the intermission, tickets for visiting exchange venues, entrance ceremony for imitating Tang Dynasty and welcoming banquet for the prosperous Tang Dynasty, tickets for Tang Furong Garden, closing dinner fee, souvenirs, etc. Representatives who register for more than 50 groups and want to participate in some activities can consult the conference reception group in detail.

(2) Accommodation: According to different hotels, there are two standards: Class A: 1500 yuan/person, and Class B: 1200 yuan/person. Delegations with other requirements for accommodation should also contact the reception team before August 25th.

(3) Exemption: heads of delegations of all provinces, autonomous regions, municipalities directly under the Central Government and cities with separate plans are exempt from accommodation and conference fees; Local delegations with more than 20 participants will be exempted from liaison accommodation and conference fees (1).

Intransitive verb others

As the return date of delegates from Xi 'an is relatively concentrated, delegates who accept unified accommodation should contact the conference reception team or the conference reception team staying in the hotel in advance if they need to book return flight (bus) tickets.

VII. Contact information

Meeting Reception Group of the Office of the Organizing Committee of the Food Expo:

Contact: Xiao xxxxxx

Liu Yong 029-8xxxxxx

Fax: 029-xxx

Payment account number: xxxxx

Bank of deposit: Xi 'an North Street Sub-branch of China Industrial and Commercial Bank.

Account Name: Conference Group of the 2nd China Catering Expo.