Briefly describe the planning process of the annual meeting

Annual meeting refers to the annual gathering of some social groups, which is an annual "family activity" for enterprises and organizations. Its main purpose is to thank customers, boost morale, create happy energy, create an organizational atmosphere, deepen internal communication, promote strategic sharing, enhance goal recognition, and set goals for the next year, thus playing a prelude for the work of the new year. The following is a brief summary of the annual meeting planning process I collected for you. Welcome to reading. I hope you will like it.

Brief Introduction to the Planning Process of the Annual Meeting 1 I. Significance of the Annual Meeting

The annual meeting is a major festival for enterprises!

1, the program of the annual meeting: I am working hard for my parents' smile!

2. Operating principle: How to make employees feel?

3, the soul of the enterprise: manage the employee's motivation, realize the employee's dream, and realize the boss's dream by the way!

4. The core of the annual meeting: Let employees do well in the company next year!

5. The purpose of the annual meeting: pull

① Pull employees.

A, in order to reduce the employee turnover rate, use activities to retain employees; Inspire employees to take action and let more employees see the hope of doing business with the company; Show the glory of the company and let the employees' families support their work in the company more; Therefore, the annual meeting must be different from previous years, and employees must feel it; Let employees earn more money next year!

B, is to stimulate the motivation of employees, mobilize the enthusiasm of employees, so that employees have a high degree of work enthusiasm at the beginning of the new year and quickly enter the working state.

2 pull customers.

A, be sure to invite some of our big customers to attend our annual meeting, so that our customers can feel sacred and grateful at the annual meeting site, show our team and company culture to our customers, and convey an impression to our customers!

B, you can invite some interested customers to attend the annual meeting, so that old customers can share it at the annual meeting site, leaving a deep impression on new customers and making them feel good about the company.

③ Pull other forces.

A. Invite several upstream and downstream partners to show them our planning and team, and increase their confidence and dependence on us.

B, invite several leaders of relevant local departments (or industries) to show them our culture, its pull and contribution to the local (or industries) (for example, we want to be a big taxpayer in a certain area, etc.). ) and get support.

Second, the preliminary preparation:

I. Planning and preparation:

Determine the main person in charge of the meeting and set up a preparatory group.

2. Make the annual meeting plan (sample) and determine the theme and activity framework.

3. Provide annual meeting process plan and annual meeting program selection menu.

4. Provide the design scheme and renderings of the venue and stage layout.

5. Recommend relevant music background information.

B. Pre-implementation:

1. Finalize the annual meeting process and annual meeting plan.

2. Prepare and make site layout props and related activity equipment.

3. Determine the employee performance items and the host.

4. Write relevant documents for the annual meeting

5. Make a work schedule.

6. Arrange meeting place

7. Arrange the dinner place and atmosphere of the annual meeting.

C, set up the annual meeting project implementation team:

The most important participants in the annual meeting are employees, not leaders, so all leaders should serve employees. Each leader applies for the position of the meeting group and sets up the mechanism. What if he doesn't devote himself wholeheartedly!

1, welcome to the reception etiquette group; (Responsible for the reception of suppliers and guests, parking guidance and award ceremony service)

2, material procurement and distribution group; (Procurement of all annual meeting materials)

3. Dinner party; (Responsible for arranging dining seats and supervising the dining scene)

4. Party group; (Responsible for the programming, rehearsal and hosting of the whole party)

5. Lottery group; (Responsible for the production of certificates and the storage, distribution and handling of prizes)

6. Publicity Group; (Responsible for podium building, banner production, live audio and video recording, etc. )

7. Traffic Command Group; (Responsible for parking lot guidance and orderly and effective parking)

Note: purchase around the process (required materials such as red carpet, spotlight, wreath, trophy, medal, guest corsage, salute, prize, elder banner, etc. Must be prepared two days in advance! )。

Third, invite guests.

1. employees: all employees are required to attend, and no leave is allowed;

2. Leaders of various departments of the company;

3. Customers: Try to invite important big customers or customers who are good to the company;

4. Excellent employees and parents: advocate filial piety culture;

5. Weight guests: local leaders or celebrities in the industry (can be said to be mysterious guests in advance).

Fourth, the venue layout:

1, the sound is good and the environment is good. It is best to let everyone have dinner together.

2. Some banners related to the company's philosophy are hung on both sides of the venue (such as the display of company culture, products, vision, mission and slogan, which are displayed at the annual meeting site in the form of booths and reflected by employees).

3. The seating arrangement integrates the concepts of heaven, earth, teacher, monarch and relatives. For example, the first row is the top ten annual performance and their parents. The second row is for customers and guests, and the other seats are divided by departments.

There are huge photos of the top ten annual results hanging behind the venue.

5. Make the photos of the company's outstanding employees, elders and general managers into booths and put them on both sides of the venue.

The venue is arranged according to the principles of heaven, earth, teacher, monarch and relatives to stimulate the motivation of employees. When the top ten players see their huge photos at the scene, they will have a strong sense of sacredness in their hearts, and an impulse will naturally rise in their hearts. The so-called rise of a thought, they are invincible. )

Five, the specific process:

1. All staff members shall call the roll at the sign-in desk and arrange their posts (all members of the meeting group shall wear uniform clothes).

2. When the customer signs in, (the customer should wear a corsage) walk on the red carpet and sign his name (the host will guide him into the venue, and the directors on both sides of the red carpet will warmly welcome the partners and guests to enter, and the spotlight will guide him (note: very dynamic music must be played on the big screen and during this period, which requires the guidance of etiquette personnel).

3, the host, self-introduction and hot field, introduce the guests present.

4. The host will lead all the staff to dance one or two opening dances first (all the leaders will lead the dance).

5. Video (annual review)

6. Award. The host invited the winners to take the stage to receive awards, share and take photos (some cultural programs can be interspersed in the middle). According to the needs of the company, the following awards can be set:

A, the top six (from six to one, the top six please take the stage to receive the prize).

B, the best state award (the best and most persistent state in the company, and can infect and drive people around)

C, selfless dedication award (the company is usually unknown, but silently dedicated to the company, no regrets)

D, Wolf Team Award (all departments of the company participate in the selection, and the selection criteria are decided by the company through discussion)

E, the most motivated employee award (the hardest-working, most motivated and most motivated employees in the company, preferably new employees or employees with less than one year's service).

F, angel award (the candidate for this award should be the person who cares most about the employees of the company, and everyone is willing to talk to her about anything and care about the people around him like an angel)

G, the biggest contribution award (in the past year, has made a significant contribution to the company)

H, promotion letter of appointment

First, award awards to customers

8. Two hot dances in the second half.

9. Team presentation, showing our team, our culture, our state, our determination, our advantages, momentum, state and demeanor to all the people present.

10, let each department set performance targets for next year.

1 1, local leaders' speeches or relevant leaders' speeches (the host must shape the leaders in place and make them happy. You can communicate with them in advance, or you can suddenly attack and see the temper of the leader. The core is to have fun. )

12, industry heavyweight guests (mysterious guests) speak (similarly, the host should prepare in advance, draw up the shaping words, learn from the current teachers, learn from the industry elites, which is conducive to the progress of employees and deepen their understanding of the industry. )

13. Promulgate the company's policy for the new year (it can be promulgated by the vice president with written documents, preferably red-headed documents).

14. Promulgate various reward mechanisms for xxx years (clear and transparent, clear and unambiguous).

15, the boss made a summary and inspirational speech! Push all the audience to the top. Don't talk too much, the key is to encourage, shape the company's development direction and prospects, and ignite everyone at the scene! )

16, the host declared the conference officially closed;

17, dinner (some cultural programs can be interspersed in the middle)

Key remarks of intransitive verbs:

1, the host should shape what this section brings to the enterprise before each section!

2. Every winner on the stage must be presented with a wreath by the hostess;

3. Everyone on stage will be asked to walk the red carpet;

4. The spotlight of each performer must cooperate;

5, every link of the meeting must be rigorous, the deployment of materials and personnel;

6.DJ, miss etiquette and host connect all links;

7. The process of awarding prizes is the most important and core part of the conference. What kind of results the company wants to achieve, it will hold a major and grand ceremony for such an event. All winners will have one to three minutes (make a "time-up" sign) to deliver their acceptance speech. The host reminded them to talk less! Everyone who receives the prize chooses the person he likes and gives himself the prize in the way he likes.

8. Gratitude culture:

(1) Thank your parents for their kindness in nurturing and tap the internal motivation of employees.

(2) Thank customers for helping them realize their dreams and make them feel sacred.

(3) Thank the company for giving me a platform to reassure employees and give them.

The annual meeting of the company is like the annual Spring Festival Gala. You can't do it without it. Without it, you won't feel the meaning of a year's work. Therefore, it is essential and indispensable! We must open it, we must open it, we must open it.

Can summarize the company's work for one year;

Can reward advanced, encourage backward, set an example and take the lead in setting an example;

It can create momentum, boost morale and spirits;

Can reflect the company's strength and humanistic care;

It can unite people and give people confidence;

It can enhance the friendship and gratitude of customers;

You can unify your understanding, deploy strategies, lock in your goals, and inspire your fighting spirit;

This is one of the best situations to create potential profits!

Brief introduction to the planning process of the annual meeting Part II: Activity ideas

"Every day, * * * get together for friendship, civilized chat, unity and friendship, encourage each other to make progress, enjoy resources, win cooperation and pass on positive energy. Because of you, it is wonderful. " Organize healthy positive energy activities from time to time, including swimming, playing chess, singing, running, climbing mountains, playing ball, fishing, barbecues, picnics, go on road trip, volunteer charity or large-scale party activities. "It is these that bring us together. With the purpose of deepening and expanding the friendship between Shiyan people in Beijing, the original intention is to find personal resources and establish a network of fellow villagers. The goal is to improve the cohesion of Shiyan people in Beijing. The strategy is to promote the exchange of life experience and emotional communication between everyone. The principle is to keep close contact, enhance feelings, transmit positive energy, organize healthy and positive activities in a unified way, and imagine the feeling of "getting together every day because of you"

Second, the purpose of the activity

This party, our activity preparation group will try to create a large-scale party. Our purpose is to provide you with an opportunity to communicate, cultivate feelings through participating in various interactive games, experience exchange, talent show and other activities, increase cohesion with the group, and strengthen substantive ties between group members. This party, arrange for everyone to get together, even if it is only half a day, I hope everyone can exchange a profound friendship.

Third, activity preparation

According to the last Saturday of ` 65438+February every year, it is designated as the statutory year-end gathering day of the Group. In order to ensure the successful completion of the tasks specified in this conference, the following preparatory groups are established to organize activities:

President: () Be fully responsible for the management of this meeting.

Consultant: ()

General planning: (1) Be fully responsible for planning, coordinating, recruiting hosts and assisting the operation of the group.

The preparatory group consists of seven groups:

Coordination Group: Team leader () Team members: () Fully responsible for the preparation and organization of the party; Responsible for liaison and information communication among members of the preparatory group; Responsible for the command and coordination of inner-party activities.

Registration Liaison Team: Team Leader () Team Member: () Responsible for publicity, contacting everyone to register, recording online registration, and being responsible for on-site reception and sign-in. Summarize everyone's registration and payment to the finance team; Making commemorative flags, badges and sign-in forms for party activities; Responsible for the liaison work of the applicant. Registered contact:

Life group: group leader (Fukang, Fu, Yi) and group members: (1) are responsible for reception, catering, arrangement of meeting place and work, and keeping and guarding the prizes. Procurement and other matters, the need for personnel can be dispatched at any time. Financial team cooperation.

Art Group: Team leader () Team members: () Responsible for the planning of art programs, interactive games, talent shows and other activities. If you need cost support, please feel free to contact the finance team.

Finance Group: Team Leader () Team Member: () Responsible for summarizing the income and expenditure of funds, assisting each group to settle expenses, and cooperating with the registration liaison group to do a good job in reception.

Camera group: Team leader () Team member: () Responsible for taking photos and videos of this gathering and making photos and videos at the later stage of the activity, and follow up the whole process.

Security group: the team leader () and team members (all members of the preparatory group) are responsible for the security of this party and assist the living group in keeping prizes and other materials.

This gathering activity is a large-scale gathering activity initiated by "Top Ten Commanders Beijing QQ Group Everyday". I hope you can actively join the preparatory group and participate in our party preparation activities. Members of each group should conscientiously follow the division of labor, earnestly perform their respective duties, cooperate closely, unite and cooperate, and ensure that this gathering can achieve the purpose of enhancing friendship, enhancing cohesion, deepening understanding and promoting exchanges.

Fourth, the activity itinerary

1. Meeting time: noon on February 30th, xxx. Deadline for registration: February 26th at 2 1. On the morning of February 30th, 65438 1 1, people can take photos and talk freely.

2. Meeting place: to be determined (actively recommended by everyone)

3. Participants: Shiyan people in Beijing and their relatives and friends. , anyone who is registered in the registration liaison group can participate.

4. Activity arrangement

One of the activities:

Theme: "Every day, * * * get together for hometown friendship, because of you, it is wonderful" xxx annual meeting will sign in.

Time:165438+0: 00 am on February 30th, XXX.

Content: coordination group, life group, registration liaison group, reception of party membership registration, badge distribution, etc. , registration liaison group and financial group should do a good job of charging. The life group arranged the reception affairs of the event. All the meeting groups were present, and the general manager arranged and presided over the reception. Before the luncheon, everyone took a group photo as a souvenir. The camera team must record this wonderful moment as a witness of our friendship.

Activity 2:

Theme: "Make progress every day, get together with homesickness, because of you, it is wonderful" party carnival luncheon.

Time: xxx year 65438+February 30th 12: 00— 13: 30.

Content: After the gathering, communication and understanding before the luncheon, I think everyone can't help going to the restaurant with him or her to enjoy the profound friendship lunch! Clink glasses with friends in your group who have a hot chat, and have a sweet drink with the object you secretly love. While enjoying delicious food, everyone can talk about life, ideals, contacts in circles (circles determine the height of life), share successful experiences and encourage each other. Maybe you will succeed next. Don't forget that everyone can enjoy resources. I think this opportunity is definitely an unforgettable experience. The literary and art group is responsible for planning all the contents of situational interaction and game links, as well as overall planning support. The photography team has worked hard, so we must record these wonderful moments.

Activity 3:

Theme: "Make progress every day, * * * get together for friendship in my hometown, because it is wonderful because of you" * * * KTV activity of drinking a glass of wine and singing a friendship song together.

Time: 65438+February 30th 14: 30— 18: 30.

Content: All friends who attend the party activities choose whether to participate in the KTV crazy party activities organized by us according to their personal situation and physical endurance. (Friends who have participated in KTV activities need to AA again. ) Let's drink a glass of wine together and sing a song of friendship, so that all friendships will vanish under the beautiful starry sky and happiness will stay here forever. Free activities (shopping, chatting, catching up, getting married and going home, having nothing to rest) that you don't participate in according to your personal situation are planned by the literary and art group, and the content of all situational interactions and game links is supported as a whole. The photography team has worked hard, so we must record these wonderful moments.

Activity 4:

Theme: "Make progress every day, get together for homesickness, because of you, it's wonderful". A simple dinner party.

Time: 65438+February 30th 19: 30-2 1: 00.

Content: After lunch and KTV, we can get together, communicate and know whether we have a good time. If you don't drink well, you can continue to raise your glass. Friendly reminder: Although drinking is good, don't be greedy. If we drink well, we can talk about our ideals and friends in the circle. Don't forget we can enjoy our resources. The literary and art group is responsible for planning all the contents of situational interaction and game links, as well as overall planning support. The photography team has worked hard, so we must record these wonderful moments.

Activity 5:

Theme: "Every day, homesickness will gather together, because you are wonderful" connection meeting and summary meeting.

Time: 65438+February 30th 2 1:00- The activity is over.

Content: Everyone came from different places with expectations and had a wonderful day. However, everyone should be busy with their feelings about their career and life afterwards ... You can send each other affectionate wishes, shake hands, hug and say goodbye at the connection meeting, and we will meet again on Saturday in the last week of February, 65438, xxx (some activities will be organized at ordinary times, and I hope everyone will actively participate). The conclusion that the coordination group pays attention to all matters; The financial team should do a good job of clearing, checking, reporting and publishing all expenses (which will be published in QQ group files for everyone's review).

Verb (abbreviation of verb) activity fund

I. Principles of Fund Operation

1. This activity is voluntary and all expenses are subject to AA system; Participate in that link, AA will go to that link to be fair, just and transparent. AA charges are arranged as follows, and the principle of refunding more and making up less is hoped that everyone will understand. The charging standards are as follows:

A, per adult 100 yuan.

B, under 7 years old (kindergarten) is exempt from AA.

C, 7 years old to 13 years old (primary school students) are semi-adult AA (everyone 50 yuan).

D, 13 years old (junior high school students and above) adult AA (per person 100 yuan).

2. The preparatory funds shall be borne by the preparatory group, and the final actual expenses shall be calculated per capita, and the fees paid by the applicant shall be refunded more and supplemented less;

3. The activity funds shall be specially managed by the designated financial team leader, and all expenses shall be proposed and reviewed by the preparatory group. The financial team leader is responsible for the expenses, and finally, a detailed statement of income and expenditure is made according to the actual expenditure situation, which is convenient for everyone to review.

B. Mode of operation of the Fund

1. Pre-start-up funds in place and expenditures (printed materials, venues, badges, etc. );

2. Audit of activity expenses (the expenses shall be paid after being approved by the President and the Chief Planner);

3. The chairman of the preparatory group and the financial leader should focus on management, so that after misunderstanding, the details of income and expenditure will be released to all participants. (Finally, it will be posted to the QQ group file for your reference.)

C. Main projects of funds

1, site and equipment

2. Catering expenses: calculated per capita.

3. Party supplies

4. Souvenirs: commemorative flags, badges and printed materials (I received many sponsors this time, thank you very much).

5.KTV entertainment expenses

6. Other contingency reserve arrangement

Six, the rules of activity:

1, this gathering is a non-profit gathering, which is everyone's common wish; The purpose of the activity is to strengthen the friendship between us. It is meaningful and valuable to initiate and hold this activity on the premise of ensuring the safety of all participants.

2. Those who sign up for the activity will be deemed to agree with the following safety rules. If they ignore or deliberately violate these rules, the preparatory group has the right to terminate the person's right to continue to participate in activities;

3. The actor bears all legal and economic responsibilities for the behavior that has caused actual consequences, and has nothing to do with the organizer and other participants. The planner and organizer of this activity does not bear any legal responsibilities;

4. To register, please contact the Liaison Group, and please indicate your name, industry and contact information. Once it is necessary to participate in activities (if there are special circumstances, inform the head of the liaison group in advance), the blacklisted personnel will participate in various activities when they are not blacklisted for three times.

Seven, activity safety:

1, obey the unified itinerary and time schedule, and do not leave the team without authorization;

2. Comply with all relevant safety regulations of the hotel and KTV;

3. Do not engage in behaviors that are harmful to yourself and others, such as drunkenness and drunkenness;

4. Be polite and generous, and don't quarrel or fight with others;

5. Participants should take good care of their personal belongings. If anything is lost during the activity, please be responsible for it yourself.

Eight, matters needing attention:

1. Please bring your personal belongings to the event;

2. Please get the recognition and support of your family in advance to avoid some unnecessary problems;

3, civilized participation in activities, show their style;

4. The living group should arrange everyone's diet, reception, venue and other work;

5. The liaison group shall cooperate with the life group to collect and summarize the relevant information of the applicant. At the same time, do a good job of communication between each group and the applicant;

6. Everyone should talk about unity, style, mutual understanding, avoid haggling over every ounce, and strive to make this party a United, lively, passionate and harmonious event through everyone's efforts, leaving beautiful memories;

7. All the staff of the preparatory group thanked all the members who supported and cooperated with us, and made the event a successful conclusion.

For the unfinished matters, please understand and put forward your valuable opinions. The specific event address is subject to the official notice! Please publicize it vigorously and arrange your work and life. I hope you can overcome all difficulties except natural force majeure and come to the activity!