Model essay on conference reception scheme

In order to better receive the participants, it is necessary to make a meeting reception plan. I have prepared a conference reception plan for everyone. I hope you will like our article.

Model text of conference reception plan 1

1. Reception time: 2021_ _ _ _ _ _ _

Second, the reception place:

Pick-up location: Xining airport

Hotels: _ _ hotels (Yinlong Hotel, Wang Shen Hotel, Qinghai Hotel, etc. )

Venue: _ _ Hotel Conference Hall (Yinlong Hotel Conference Hall, Wang Shen Hotel Conference Hall, Qinghai Hotel Conference Hall, etc.). )

Third, the reception object:

Guests and others and their accompanying personnel.

Four. Person in charge of reception: General Manager: Reception.

Inter-departmental reception group: relevant leaders, secretaries, administrative, publicity and security groups.

Verb (abbreviation for verb) Preparation for the reception:

1. Send invitations, invite guests and coordinate the time. 2. Arrange accommodation and booking in advance. 3. Arrange welcome vehicles.

4. Welcome guests (20 minutes before the guests arrive, the relevant personnel should do a good job of welcoming guests) 5. The relevant reception staff is responsible for the relevant reception work.

Sixth, airport reception

1. The receptionist is located in the arrival hall on the first floor of the airport. According to the arrival of the visitors' flight, hold the sign of "Warmly Welcome VIPs" and wait at the elevator entrance on the first floor, and be responsible for receiving the guests and guiding them to the reception desk (the size of the check-in desk is 1.8×0.5×0.75). The reception team took the guests out of the car like this. 2. Set simple welcome signs (below 80× 180cm in Yi Labao) at the exit of the covered bridge, the elevator entrance on the second floor of the terminal building and the reception desk.

3. The service department shall receive the guests according to the normal VIP reception procedures.

4. Important leaders and other special guests shall be requested by the Youth League Committee, and the Youth League Committee of the airport shall be responsible for handling passes for relevant receptionists and arranging relevant personnel to help meet them at the exit of the covered bridge.

Hardware description: 2 PCs in Yi Labao (including 1 2m), reception cards and tables, several pens and welcome cards, 10?

Seven, hotel accommodation.

1. Determine the check-in time of the guests, inform the hotel receptionist in advance to make relevant preparations, and determine the room accommodation arrangements. 2. When the guests arrive at the hotel, all members of the lobby reception team wait in the hotel lobby, and the camera team arranges camera shooting. 3. After entering the hotel, check into the pre-arranged room under the guidance of the receptionist.

If you have a rest after dinner, you need to arrange personnel to lead the guests back to their rooms. After dinner, arrange room service staff to rest in the room and ask if there is a need for wake-up call.

Eight, dining (breakfast, lunch, dinner)

1. The receptionist will guide the guests to eat in the hotel. Related services are provided by room service staff.

2. Arrange the room service staff to rest in the room after dinner and ask if there is a need for wake-up service.

Nine. Preparations before the meeting

1. Select the conference hall. Determine the size of the conference hall according to the number of participants.

2. The venue layout. According to the content of the meeting, hang banners at the venue. Welcome and celebration slogans are posted at the door. Easy bonsai and potted flowers can be properly placed in the venue; In order to make the venue more solemn, the national flag party flag or the national emblem can be hung on the rostrum. Paper, pens, fruits and drinks should be placed on the desktop, scrubbed clean and placed beautifully and evenly.

3. Reception etiquette before the meeting. Prepare etiquette personnel in advance and do a good job in reception. 4. Check before the meeting. Check whether there are videos, documents, banners, etc. in advance. I'm ready.

X. Meeting reception

1. Welcome speech (electronic screen) will be broadcast 15 minutes in advance, "Warmly welcome all distinguished guests to our company for inspection and guidance".

2. Layout and layout of venues

1) Clean up the venue 30 minutes in advance, keep it clean and orderly, and keep the air fresh.

2) Place the articles in the site. If you need to put fruits and drinks on the table, scrub them clean and put them neatly and beautifully. Cigarettes can be handed over to the person with the highest escort level for distribution, debugging projectors, stereos and other equipment, and displaying relevant materials.

3. Contact the accompanying staff and the narrator. According to the purpose and needs of the customer's inspection, determine the accompanying personnel and inform the preparation matters in time so as to communicate smoothly: 1 Remind the relevant personnel again before the talks begin. 4. Lead the guests to the conference hall and be introduced to the meeting place according to the etiquette.

XI。 discuss

1. enterprise presentation (group, industry propaganda film, enterprise introduction PPT) 2. Technical exchange (PPT presentation and technical personnel interaction)

3. Conference services (tea is added every 20-30 minutes or as appropriate) 4. Take photos (according to the importance, take photos and keep files) 5. Take photos (according to the importance, take photos and file them).

Twelve. Post-meeting service preparation

Get ready for after-meeting service. Arrange venues, chairs, etc. Prepare for photography with the photographer in advance. After the meeting, before the end of the meeting, the car will be arranged properly.

Thirteen. After-meeting service

After the meeting, the receptionist is responsible for sending the leading guests back to the hotel after the photographer completes the photography work.

Model essay on conference reception scheme II

I. Overview of the meeting:

(1) Meeting time: _ _

(ii) Location: _ _

Address: _ _ _

Tel: _ _ _ _ _ _

Contact person: _ _

(3) People attending the meeting

The directors in charge of political work, the political department, the secretariat of the political department and the cadre department of the Public Security Bureau of nine cities in Northeast China invited relevant leaders of Jiamusi City to attend the meeting, with about 50 people.

II. Schedule of activities (see attached table)

Third, the division of work.

Set up a leading group for meeting preparation.

Team leader: _ _ _

Deputy Team Leader: _ _ _ _

The leading group has an office headed by _ _, which is responsible for all the work during the whole meeting.

Member units: leaders of political departments, party committees of organs, propaganda department of headquarters, administrative department, logistics support center, Chaoyang Branch, Jingyue Branch, Jincheng Branch, patrol detachment and traffic police detachment 1.

The office consists of a materials group and a meeting group.

(1) material group

Person in charge: _ _ _

Members: relevant staff of the Secretariat

Responsibilities:

1. Leaders' speeches, manuscripts and papers

2. Representatives shall register and make a roster and address book.

3. Meeting minutes and schedule

4 delegates, staff accommodation, catering allocation table

5. Make file bags, notebooks, pens and photo albums.

6. Packaging materials, printed representative cards, employee cards and desktop labels.

7. Number and distribution of vehicles for delegates and staff.

(ii) Meetings Section

Person in charge: _ _ _

Members: Traffic Police Detachment, Patrol Detachment, Political Department, Administrative Department, Logistics Support Center, Propaganda Department of Headquarters, and Party Committee of Government Organs.

Responsibilities: Be responsible for inviting leaders to attend the opening ceremony, contacting the meeting room of the opening and closing ceremonies, meeting pick-up, accommodation, banquets, overall arrangement of various activities, souvenir procurement and distribution, logistics support and coordination.

1. vehicle

Person in charge: _ _ _

(1) At the meeting, the delegation was greeted by three cars from the Secretariat of the Political Department, two cars from the Cadre Department, two cars from the Organization Department and two cars from the Veteran Cadres Department. The two owners of the administrative office are used for meetings.

(2) At the meeting, 1 Toyota van and 1 leader car of administrative office, logistics center and patrol detachment were dispatched. Mainly used for sightseeing.

(3) All units send official vehicles to report to the conference group of Mingmen Hotel at 8: 30 am on August 9 to accept the task; The traffic police leader car and three China passengers reported to the conference group of Mingmen Hotel at 0: 30 on August 1 1.

(4) Contact the traffic police detachment to determine the tour route with Changchun characteristics. During the tour, the traffic police will arrange services along the main street routes.

(5) Vehicles dispatched by each unit shall be clean, trouble-free and dust-free.

(6) The fuel consumption of vehicles in the city shall be solved by each vehicle unit.

(7) Contact delegations to book train tickets, and refuel and send the vehicles brought by delegates to the station.

Select a radio station

Person in charge: _ _ _

On August 9, the delegations were greeted by the relevant leaders of the Political Department and the director of the Political Department. For representatives who come by car, send a car to meet them at the exit of the expressway; For delegates who come by train, send a car to the station to meet them (the responsible unit will make a stop sign).

Specific division of labor: the secretariat is responsible for welcoming representatives from Shenyang, Harbin and Jiamusi; The cadre department is responsible for welcoming representatives from Anshan and Dalian; The organization department is responsible for receiving representatives from Jilin and Fushun; The Department of Veteran Cadres is responsible for welcoming representatives from Daqing and Qiqihar.

3. souvenirs

Person in charge: _ _ _

(1) 60 raincoats were prepared for climbing Changbai Mountain, and the secretariat was responsible for counting the number of clothes for delegates, which were distributed to delegates and staff on August 10.

(2) The Secretariat purchased 60 Audi A6 car models and delivered them to the room when the delegates reported for duty.

(3) Prepare a souvenir of 10 for Baishan Municipal Bureau as a token of gratitude.

stay behind

Person in charge: _ _ _

(1) accommodation. The delegates stayed in this famous hotel. The directors in charge of political work, party committee members and political department directors of each municipal bureau arrange one person to live in a standard room, and other representatives live in a standard room for two people. There are fruits, cigarettes and major local newspapers in each delegate's room.

(2) banquet. On the 9th, after the delegations reported for duty, the Municipal Bureau held a welcome dinner in Mingmen Hotel, and it was planned to invite _ seats to accompany them (display cards).

(3) requirements. The dining table is fixed according to the brand, and the welcome banner is hung in the main hall on the first floor; The conference room should be hung with logo, flowers and representative seats, and should be grand, dignified and tidy.

5. Visits and recreational activities

(1) Visit Changbai Mountain and the Puppet Manchuria Palace and FAW-Volkswagen Company in the urban area.

Person in charge: _ _ _

Be responsible for accommodation, catering, play and other activities during the tour (Jingyue Branch and Jincheng Branch are responsible for contacting and dispatching 4 security guards and arranging commentators).

Requirements: In order to ensure the safety of visiting Changbai Mountain, each car is equipped with a 350-megabyte walkie-talkie I (***5), which echoes back and forth to strengthen contact (contact the communication office of the headquarters); In view of the long distance and the closed west slope of Changbai Mountain, it is necessary to communicate with baishan city Public Security Bureau to assist in security work; Vehicles entering baishan city boundary must be greeted and guided by Baishan traffic police leaders. Baishan City Bureau will contact three tour guides to introduce the natural scenery of Changbai Mountain along the way with the delegates. Responsible for training 3 men, 3 women and 6 car guides (selected from the political department).

(2) On the evening of August 1 1, a gala was held.

Person in charge: _ _ _

Responsible for contacting the venue of the party, inviting bands and hosts, selecting five singers from the presidium, and making performance plans with the participation of all delegations (please contact Chaoyang Branch).

Publicity and reporting

Person in charge: _ _ _

(1) is responsible for taking meeting minutes.

(2) Send 1 photographers and video reporters to follow the whole process (welcome, meeting, sightseeing).

(3) Put the photos of the delegates into the photo album, record them and carve them into CDs, and give them to the delegates before they return.

7. Medical security

Person in charge: _ _ _

Outpatient department dispatch 1 doctor's full guarantee. Go to the representative office for consultation regularly every day, and consider that going to Changbai Mountain is easy to get carsick, lack of oxygen on the mountain, and it is difficult to climb the mountain, and prepare relevant drugs and medical equipment.

Model essay on conference reception scheme 3

In order to receive "_ _" smoothly, according to your company's requirements, Kang Hui International Travel Service has formulated the following scheme, please correct and modify it.

Principle: Kang Hui International Travel Service takes "enthusiasm, thoughtfulness, safety, hygiene and quickness" as its purpose to ensure the successful completion of the task.

First, the preparation before reception:

1. Be familiar with the reception plan and schedule, reception guest list, arrival time and transportation (train/plane), and determine the number of pick-up and drop-off vehicles and personnel.

2. Master the special requirements and precautions of guests' catering and accommodation, and make arrangements for accommodation and catering.

3. Make travel and itinerary plans in advance as required, and arrange tourist vehicles, drivers, tour guides, tourist attractions and dining spots on the way.

Second, the docking station:

Arrive (train station/airport) half an hour in advance according to the specific arrival time of the guests. After receiving the guests, the placard will safely and quickly deliver the guests and luggage to the designated hotel. Check-in formalities for guests, and let them know the basic situation and matters needing attention of the hotel in time.

Three. Travel and itinerary:

1, the guide requires:

Rich knowledge, skilled skills, vivid language, high professional knowledge and explanation level of tour guides, rich service level and practical experience.

2. Vehicle requirements:

Arrange air-conditioned tourist buses for professional tourism teams, which are in good condition, clean and well-equipped. Arrange professional drivers with many years of driving experience to ensure the safety of guests.

Four. Travel insurance:

In order to ensure the safety and smoothness of this tour, our agency can insure the personal accident insurance with 65438+ 10,000 yuan for each tour.

Verb (abbreviation for verb) meeting schedule:

Month and Day: Arrive at the airport (08: 00- 18: 00). Know the flight number and flight time of each guest in advance, arrange the pick-up time, the personnel will pick up the plane, lead the guests to the car, and the driver will take the guests to the hotel to rest.

Put a reception desk and a welcome banner in the hall.

B: Put your company's sign-in card at the reception desk in the lobby, give your business card, and arrange three professionals to assist the conference team at the reception desk, sign in and register the guests, and provide quality services for VIP customers. When guests arrive at the hotel, guide them to the registration desk to check in.

C: Book the guests who travel to and from the big traffic.

D: hold a theme dinner (according to customer requirements); If there is a performance, please ask the customer to put forward the theme language, songs, sketches, plays and so on.

E: Assist the organizer to arrange the meeting.

19: 00-2 1: 00, hold a welcome banquet in the banquet hall.

_ _ _ _ _: attended the meeting.

The occupancy rate of our hotel: 8: 00 am-10: 00 am10: 00 am-10: 30 am.

10: 30- 12: 00 second half 12: 00- 13: 00 Chinese food.

Afternoon: 14:00- 16:00 First half: 16: 00- 16: 30 tea break.

16: 30- 18: 00 second half19: 00-2100 dinner.

_ _ _ _ _: (Arrange the time according to the actual situation)

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