What does the meeting work include?

Meeting work includes: making meeting plan, preparing meeting documents, meeting notice, pre-meeting inspection, specific services during the meeting and meeting work at the end of the meeting.

1. Formulation of meeting plan: The meeting plan is the preparation plan of the meeting, which directly affects the quality of the meeting. The meeting plan includes: meeting name, duration, place, qualifications of participants (election, designation, special invitation, attendance) and list, meeting admission ticket, division of responsibilities within the preparatory office, personnel deployment, venue layout and meeting agenda, whether there are elections and awards, etc.

2. Preparation of meeting documents: proposal, drafting, review, printing and distribution of documents and materials considered at the meeting (distributed before or at the meeting).

3. Meeting notice: The meeting notice must be presented and distributed in time. Important meetings should be followed up after the notice is issued to find out whether the other party can attend the meeting as scheduled.

4. Pre-meeting inspection: There are two ways: report inspection of plan implementation and on-site inspection. For the report inspection, the person in charge of the preparatory work mainly reports the overall preparation and existing problems to the meeting host or main leaders, with the focus on the meeting documents and materials. The focus of on-site inspection is the layout and security of the site.

5. Specific services during the meeting: including inter-meeting systems, such as arrival system, waiting system, meeting minutes, preparation and distribution of briefings, etc. On-site command of large-scale assembly and emergency measures under special circumstances should not only be listed as special items in the plan, but also the commanders and their command signs should be determined.

6. Meeting work at the end of the meeting: including summary of meeting contents, writing and distribution of meeting minutes, meeting news reports or holding press conferences and press conferences. Meeting work summary, delegates leaving the meeting, financial settlement, material return and other after-care work.