Office clerk job responsibilities and requirements

As an office clerk, you need to clearly understand your job responsibilities and requirements, and conscientiously complete various tasks according to the requirements, and implement the tasks piece by piece. The following is the "Office Clerk Job Responsibilities and Requirements" compiled by me for your reference only. You are welcome to read it. Office Clerk Job Responsibilities and Requirements (1)

A. Main job responsibilities and requirements:

1. Answer and transfer phone calls; receive visitors.

2. Responsible for the secretarial, information, confidentiality and confidentiality work of the office, and do a good job in collecting and organizing office files.

3. Responsible for the cleanliness of the general manager’s office.

4. Keep meeting minutes.

5. Responsible for the distribution of company documents, letters, emails, newspapers and magazines.

6. Responsible for sending and receiving faxes.

7. Responsible for the storage of the office warehouse and the registration of items entering and leaving the warehouse.

8. Prepare the company’s publicity column.

9. Keep and use the official seal in accordance with the company's seal management regulations and be responsible for it.

10. Keep company canteen expenses and journal records, make statistics on meal expenses, and collect and keep meal expenses.

11. Mailing of monthly environmental protection statements and tabulation of social security.

12. Manage employee personnel file materials well, establish and improve the management of employee personnel files, and strictly enforce file borrowing procedures.

13 Insurance and application for social insurance.

14. Calculate monthly attendance and submit to finance for accounting, keeping records.

15. Register, collect and distribute factory uniforms.

16. Enter reports and statistics.

17 Manage various office properties, use them rationally and improve their efficiency, and promote frugality.

18. Accept other temporary jobs.

B. Auxiliary job responsibilities and requirements:

1. Customer service: answer customer inquiries and take customers to their requested locations without affecting their own work. When customers ask questions that they don’t know, take the initiative to help consult other relevant staff until the problem is solved

2. Maintain friendly contact with internal and external liaison departments. Responsibilities and requirements of office clerks (2)

1. Responsible for the daily routine work of the General Department; responsible for printing and sending various documents of the center, and responsible for collecting center documents and materials;

2. Conscientiously implement the party and state regulations, policies and the center's rules and regulations;

3. Responsible for handling the sending and receiving, registration, signing, clearing, sorting, archiving and confidentiality of various documents Work;

4. Responsible for the daily management of the office, responsible for accepting complaints and visitor reception, sending and receiving faxes, attendance registration, answering phone calls, etc.;

5. Responsible for the preparation of center meetings , draft and distribute meeting notices, and be responsible for the organization of meeting minutes and written materials.

6. Responsible for collecting and writing relevant information, and providing information reference and construction opinions to leaders in a timely manner. Recommend relevant work to leaders that should be handled as soon as possible;

7. Responsible for personnel, labor, warehouse management and other work.

8. Complete other tasks assigned by the leader. Responsibilities and Requirements of Office Clerks (3)

1. Resolutely obey the command and deployment of the HR Manager, conscientiously implement his work instructions, and be responsible for all management actions to the supervisor;

2. Complete the drafting and revision of relevant reports and manuscripts according to the leadership's requirements.

3. Complete typing, copying and faxing, etc., and send them to leaders in a timely manner or send them to customers as required

4. Complete the collection, sorting, filing and binding of various documents , archiving and other storage work.

5. Do a good job in secretarial work such as meeting minutes, sorting, and printing;

6. Do a good job in subscribing annual newspapers and magazines, sending and receiving daily newspapers and magazines, and exchanging emails.

7. Assist the manager to handle administrative matters such as visits, calls, letters and receptions;

8. Answer general inquiries from customers and help customers solve problems within the scope of their duties, Do a good job in daily telephone reception.

9. Do daily work such as department attendance and employee meal coupon issuance;

10. Purchase daily office supplies as required and account for them in a timely manner. Manage the department's property accounts (low-value consumables, fixed assets). Carry out management and maintenance of office equipment.

11. Do a good job in checking attendance every month in the office. Take good care of items.

12. Keep confidential the contents of meetings between the middle and senior management of the company.

13. Complete other tasks assigned by the manager. Office Clerk Job Responsibilities and Requirements (4)

1. Research and Information Work

1. According to the company’s construction and development and the investigation tasks designated by the company leaders, according to the prescribed time and Request research.

Including being responsible for collecting and listening to employees' opinions and suggestions on the company's construction and development, and the company's work management, and analyzing, sorting and reporting to the company's superiors to provide information basis for leadership decision-making; responsible for conducting basic research on the company's overall situation, and participating in formulating the company's work plan .

2. Collect, organize and store all aspects of the company’s information and dynamics, and provide feedback to the company’s superiors; establish a statistical ledger and provide company leaders and company leaders with statistical information on all aspects of the company at any time.

3. Formulate the development plan of the company's management information system and organize its implementation to ensure the normal operation of the management information system.

4. Organize and coordinate the application of information systems in various units of the company, provide consultation, and provide information services to company leaders.

5. Do a good job in publishing company information online.

6. Organize and coordinate the company’s statistical work and complete the company’s various statistical reports.

2. Coordination and supervision

1. According to the decisions of the company’s superiors and management committee, make specific arrangements for the work schedule, relevant meetings and important activities of the superiors and management committee.

2. Organize and arrange relevant meetings of the company, keep meeting minutes, write meeting minutes, and check the implementation of resolutions.

3. Responsible for inspecting and supervising the implementation of the company's superiors, company office meetings, and company superiors and management committee's resolutions and decisions on company work, and reporting in a timely manner.

4. Understand, urge, and supervise company leaders and company leaders’ tasks to be completed within a time limit.

5. According to the decisions of the company’s superiors and the instructions of the company chief, arrange, prepare and organize the company’s major meetings and major events in conjunction with the superior’s office and the company chief’s office.

6. Coordinate the relationship between various units of the company, and do a good job of conveying feelings from superiors to subordinates and communicating feelings from subordinates to superiors.

7. Responsible for organizing and coordinating the comprehensive work jointly handled by neighboring units outside the company and relevant units within the company.

3. Secretarial work

1. According to the instructions and requirements of the leader, be responsible for drafting company work plans, summaries, reports, resolutions, notices and other documents; organize the drafting of company rules and regulations.

2. Responsible for receiving and processing company official documents and emails.

3. Responsible for the sending, receiving, delivering, submitting, clearing and archiving of official company documents.

4. Responsible for the review of the content and text of documents submitted and issued by each unit of the company in the name of the company’s superiors and management committee.

5. In charge of the use of company superiors and office seals.

6. According to the instructions of the office leader, organize and arrange office work meetings and keep meeting minutes.

7. Responsible for drafting the company’s holiday notices and compiling and printing the company’s holiday duty schedule.

IV. Confidentiality and confidential work

1. Responsible for sending and receiving company confidential documents, doing a good job in submitting, approving, circulating, publishing and managing company documents, and timely sorting files according to relevant regulations Archive.

2. According to the work arrangements of the company’s confidentiality committee, publicize confidentiality laws and regulations in the company, formulate confidentiality rules, and supervise and inspect the confidentiality work of each unit.

5. Administrative work

1. Responsible for drafting the rules and regulations for the company’s administrative management.

2. Responsible for organizing and arranging or assisting relevant departments in setting up the venue for company meetings and celebrations.

3. Responsible for the management of the company's office building, company leadership office and company conference room.

4. Responsible for the equipment, management and gift production management of the company’s office equipment, furniture, office supplies and other materials.

5. Responsible for the company’s fax, sending and receiving, printing and copying work.

6. Responsible for the dispatch and management of company vehicles.

6. Letters, Calls and Reception

1. Responsible for receiving and accepting letters from the masses and letters from the masses forwarded by superior leadership departments.

2. Supervise and understand the situation of handling letters submitted to relevant departments, and report to the company's superiors and management committee in a timely manner.

3. Responsible for the reception of visits from superior leaders, company leaders from the Brotherhood, as well as domestic and foreign celebrities. Cooperate with relevant leaders to arrange food, accommodation, transportation and other reception work.

4. Arrange transportation vehicles for company leaders to the company for meetings and work, and do a good job in pick-up, drop-off, communication, etc.

5. Responsible for the management of the company’s reception and visits.

7. Publicity work

1. According to the company’s deployment, assist the company’s publicity department to carry out the company’s theoretical study and situation policy education.

2. According to the company's deployment, carry out the company's spiritual civilization construction, build a civilized company, supervise and guide cultural activities within the company, and ensure the healthy development of company park culture.

3. Cooperate with the company’s publicity department to do company publicity reports, news releases, etc.

4. Do a good job in company exhibitions and displays, compilation of company promotional materials, promotional publications (columns), and planning and construction of company publicity venues.

5. Responsible for the company’s postal management and subscription of publicly funded newspapers and periodicals.

6. Responsible for coordinating the photography and videography of various major events of the company, and collecting news media reports and evaluations of the company.

7. Coordinate and manage external units entering the company to conduct advertising and film and television shooting activities.