What are the process arrangements for the event meeting?

The field of activity planning is very wide, the forms of activities are different, and the implementation projects of activities are different. The process of the activity meeting mainly includes the following points:

1. Explain the background and purpose of the activity.

2. Make clear the theme, time, place, participants, number, activities, types and quantities of relevant preparation materials.

3. Organize the meeting working group, determine the leaders and members of the meeting working group, and work out the deployment of meeting preparations.

4. According to the determined meeting agenda, formulate the meeting budget and apply for special meeting expenses.

5. Determine a clear meeting agenda, confirm the attendance of participants, the specific location of the meeting, accommodation arrangements for participants, meeting vehicles and safety emergency plans, form a sample draft of the meeting guide, and start printing after confirmation.

6. Issue a notice of the meeting, including the time and place of the meeting, the format requirements of the materials submitted at the meeting, the participants, etc.

7. Determine the speaker: choose stories that are eloquent, influential, universally respected, rich in practical experience, touching or humorous.

8. Rehearse according to the time to prevent the phenomenon of insufficient time and early ending.

9. Pre-event publicity.

10. Determine the style and content of background map, attendance card, desk sign, road guide, activity site road map and other materials. Start production after confirmation.

1 1, check that the publicity materials are in place.

12. Room arrangement and catering arrangement for participants.

13. Arrange the personnel to arrive at the meeting place in advance, and arrange the meeting room, accommodation and catering.

14. Check the availability of various meeting materials, including report materials and meeting guides.

15. Check the meeting accommodation and catering arrangements. If there is a dinner party, coordinate the location and drinks.

16. Determine the mobilization time and construction content.

17, communicate with the host one day in advance and conduct on-site rehearsal and preparation.

18, arrange the layout of the meeting room and make sure the indoor equipment is in place.

19, comprehensively check the implementation of all the work, and arrange instructors, meeting recorders, computer projection operators and photographers.

20, determine the specific time of the participants to the meeting place, do a good job of grouping.

2 1. A welcome sign will be posted by a special person to guide the guests to the reception area. At the same time, after the guests are assembled, they will be taken to the bus. Arriving at the hotel, the tour guide signs in at the reception desk.

22. The staff familiar with the guests should stand at the gate to greet them, sign in for the meeting, and issue room cards and information kits after the personnel are in place.

23. VIP reception: accompanied by a special person and a special car, it will be sent to the hotel, taken to the VIP area for rest, processed and sent to the room. At the meeting, he was personally accompanied by a senior leader and guided to sit in the front row.

24. Choose a photo location.

25. Coordination of return tickets.

26. The process of seeing off the guests: the hotel lobby is scheduled regularly, with a special person leading the team and a special person accompanying the car.

27. After the meeting, recycle your belongings, sort out the minutes of the meeting, publish the results of the meeting, and summarize the experience and lessons of the meeting organization.

The above process is a standard large-scale conference process, which can be adjusted according to the conference scale in actual operation. No matter what kind of activities you do, you must have a detailed activity plan and process, and subdivide it according to the plan. The clearer the subdivision, the more successful the activity execution.