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1. Overall situation

1. Christmas party theme name: Shaanxi University of Science and Technology, Xi'an University of Technology Christmas Party Performance - and "2011 New Year's Carnival Night"

2. The goals of the Christmas party: to integrate the friendship between teachers and students of Shaanxi University of Science and Technology and Xi'an University of Technology, to show the style of Shaanxi University of Science and Technology and Xi'an University of Technology, to expand the Student Union of the School of Management of Shaanxi University of Science and Technology and the Administrative Management Research Association of the School of Humanities of Xi'an University of Technology influence.

3. Time: 19:00-23:00, December 25, 2010

4. Location: Jingwei Plaza, Weiyang Campus of Xi'an University of Technology

5 , Sponsor: *** Youth League Xi'an University of Technology Committee

School of Management, Shaanxi University of Science and Technology

College of Humanities, Xi'an University of Technology

6. Organizer: Shaanxi University of Science and Technology Student Art Troupe

Xi'an University of Technology Student Art Troupe

Xi'an University of Technology Community Management Office

Shaanxi University of Science and Technology School of Management Student Union

Administrative Management Research Society of the School of Humanities of Xi'an University of Technology

7. Management method of party preparation: a combination of stage management and project management

2. Staff and project team

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8. Staff

Advisor: Professor Yan Yujie, Dean of the School of Management of Shaanxi University of Science and Technology and Master Tutor

Secretary of the Party Branch and Vice Dean of the School of Humanities of Xi'an University of Technology Director and master's tutor

Professor Tian Liang

Coordinating group: Shaanxi University of Science and Technology School of Management Student Union Presidium

Xi'an University of Technology School of Humanities Administrative Management Research Association Presidium

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9. Project team:

(1) The first project team: program team

Team leader:

Team members:

Tasks:

a. Complete program collection, screening and later rehearsal and rehearsal work

c. Host selection, image design and line review;

b. Responsible for the arrangement of the program and the connection of the whole process of the party

d. Prepare all the costumes and props needed for the party;

(2) Second project team: Publicity Group

Team Leader:

Members: Directors of the Propaganda Department and Public Relations Department (External Relations Department)

Tasks:

a. Use posters (including hand-painted and spray-painted posters), banners, the Internet, radio, flyers, etc. to carry out publicity

b. On-site photography and DV videography

(3) Third Project Team: Public Relations Team

Team Leader:

Team Members: Members of the Public Relations Department (External Relations Department) and the Second Department of the Propaganda Department

Tasks: a. Responsible for contacting merchants and completing promised services

to sponsors.

b. Contact the popular businesses before the party, on-campus businesses and canteens

(4) The fourth project team: etiquette team

Team leader:

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Team members: Administrative Assistant of the Presidium, Public Relations Department, Etiquette Department

Tasks: a. Determine the guests invited to the party and send out invitations in time;

b. Arrival etiquette at school Determine the etiquette team (the number of people is to be determined);

c. Purchasing items and making work badges: including small party gifts and invitations, photography contest gifts, etc.;

d. Prepare the venue on the day of the party Provide service items, such as water cups, tea, etc., and receive leaders and teachers well

e, contact media reports, reporters, and photographers;

(5) Fifth Project Group: Stage Group

Team leader:

Team members: Director of the Administration Department

Tasks: a. Supervise and ensure the timely and quality construction of the stage;

< p>b. Installation of stage lighting equipment and speaker equipment during the party, and selection of dressing rooms and dressing rooms.

(6) The Sixth Project Team: Mobile Team

Team Leader:

Team Members: Other members of the Student Union of the School of Management of Shaanxi University of Science and Technology

< p>Other members of the Administrative Management Research Association of the School of Humanities of Xi'an University of Technology

Tasks: During the party, be responsible for maintaining venue discipline, venue logistics support and handling emergencies

3. Tasks at each stage and Work allocation

10. The first three stages of the party:

(1) Party planning and preparation period (from now to December 11):

This stage Mainly completes publicity, program collection, host determination and sponsor determination

; ①Program collection: Responsible for the program team. There are two channels: programs provided by various departments and programs collected from the colleges of Shaanxi University of Science and Technology and Xi'an University of Technology. In addition, professional performances are invited from outside the school to supplement the program. Determine the host

② Determine the sponsor: The public relations team is responsible. Contact the merchants and cooperate with them in publicity work

③Preliminary publicity: The publicity team is responsible. Poster design and posting, banners.

(2) Party coordination and progress period (December 12-December 19):

This stage mainly completes program screening and rehearsal, mid-term publicity, and determination of hostesses. Stage lighting and sound are determined and items purchased.

①Program screening and rehearsal

Practice: Responsible by the program team and supervised by the coordinating team, the venue is tentatively set at the auditorium of the Xi'an University of Technology Library. Go to Shaanxi University of Science and Technology and Xi'an University of Technology to select outstanding programs and conduct rehearsals.

② Mid-term publicity: The publicity team is responsible. At this stage, online publicity (websites, forums and school network mailboxes) and radio publicity are carried out.

③ Stage determination: The stage team is responsible. Please contact the production company based on the stage requirements of the program group.

④Purchasing items and determining the hostess: The etiquette team is responsible. Consult various departments regarding item needs.

(3) Countdown period for the party (December 20th-December 25th)

This stage mainly completes the determination of the entire process of the party (including the determination of the program list) and the first rehearsal , final publicity, leadership invitation, venue determination, media coverage determination, work permit production, and fee collection.

① The entire process of the party is determined and rehearsed: the program team is responsible. The program list is finalized and handed over to various departments to step up rehearsals for the program. And the first rehearsal will be held, tentatively scheduled for December 21, in the auditorium of the library of Xi'an University of Technology.

② Final publicity: The publicity team is responsible. Design and distribution of leaflets (raffle tickets and program notes), broadcast promotion, and collection of raffle tickets on the day of the party.

③ Leader invitation, work permit production, venue determination and media coverage determination: the etiquette team is responsible.

④ Cost collection: The coordination team is responsible. Be sure to collect formal invoices. If you cannot collect them all in this period, you must collect them before the party starts.

11. Process on the day of the party: For details, please see the work process on the day of the party (Appendix 1)

12. Work in the later period of the party:

(1) Distribute small bags to the actors Gifts

(2) Cost processing

(3) Written summary

(4) VCD production and online publicity

IV. Program Single

13. ***20 programs for this party (tentative): (see attached program list)

Program sequence Program name Type Program length Actor name Actor contact information Remarks (Fund budget and purpose)

V. Capital budget

Purpose amount (unit: yuan) Remarks

Venue rental is 300 yuan

7,000 yuan for stage design and layout

300 yuan for posters

150 yuan for publicity display boards

200 yuan for publicity banners

120 yuan for party banners< /p>

Costume fee 1,000 yuan

Prizes 500 yuan

Venue decoration 150 yuan

Colorful balls 50 yuan

Salute

100 yuan

Programme 20 yuan

Transportation fee 200 yuan

Light stick 150 yuan

Invitation Post 50 yuan

Work permit 100 yuan

Props 500 yuan

VCD production 50 yuan

Cosmetics 300 yuan

< p>Small gift 200 yuan

Mineral water 100 yuan

14. Total budget: 11,560 yuan.

6. Funding sources

15. Sponsoring merchants and amount: 11,560 yuan

16. Cooperation agreement:

7. Emergency Control

17. Power outage emergency plan:

(1) If there is a power outage before the party, the party will be postponed for up to 1 hour, that is, 20:00, during which the audience can freely manage their own time; if 20 :00 If there is still no normal power supply, the host will announce that the party will be held on another day.

(2) If the power outage exceeds 10 minutes during the first half of the party, the host will announce that the party will be held on another day; after the power outage exceeds 10 minutes during the second half of the party, the host will announce the closing of the party.

(3) During the power outage, the program team is responsible for the organization of actors and the care of costumes and props; the etiquette team is responsible for leadership and guest service; the administration department is responsible for maintaining order on site; the stage The team is responsible for the care of the stage, speaker equipment, lighting equipment, etc.

(4) After the host announces that the party will be held on another day or closed, clean up the venue according to the "Details of Division of Work after the Meeting" in the "Supplementary Provisions".

18. Lighting emergency plan:

(1) When less than two of the four lights can be used normally, use the remaining lights normally.

(2) When two or more of the four lights cannot be used normally, start the lighting equipment prepared in advance.

19. Program emergency plan:

(1) When the previous program was performed, the following two programs were being prepared backstage, and the previous program could not be performed on time due to various reasons. , the next program will be followed immediately.

(2) When any error occurs during the performance of any program or fails to proceed smoothly, the leader of the program will quickly organize the actors to re-enact the program; if problems still occur during the re-enactment, the program will be re-enacted immediately Exit the event and decide whether it will be played again or canceled depending on the circumstances.

20. When other emergencies occur, the mobile team will be responsible for handling them.

8. Appendix

Appendix 1. Work details before, during and after the party

List:

Sequential work content Person in charge of time control

1 Venue application

2 Four etiquette officers arrive at work

3 Distribution of program notes

4 Venue server tools< /p>

5 Lead the audience into the venue and take their seats

6 Transport student union equipment

7 Borrow the necessary tools to work

8 Stage construction and lighting installation and debugging Work

9 Speaker equipment debugging work

10 Prepare the accompaniment tape required for the party

11 Dressing room and dressing room construction work

12 Preparation of costumes and props

13 Moving tables, chairs and computers

14 Service work of sponsors

15 Sponsor reception and communication work

16 Changing room service staff are in place

17 Order maintenance staff are in place

18 Stage props service staff are in place

19 Photography and DV staff are in place

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20 Wire and equipment caretakers are in place

21 Preparatory work for the preview program

22 Import and export control work

23 Maintenance of order for small outdoor activities

24 hosts and actors are in place

Note: When each working group has not started its own work or completed its own work, please consciously participate in the work of other working groups to speed up the overall work process.

Details of work after the party: After the party, each staff member will carry out the closing work according to the corresponding work arranged before the party.

Note: 1. Cleaning up the venue will be carried out immediately after the party. Each person in charge can leave the venue after completing their work;

2. If the items cannot be returned immediately, they will be shipped first. Return to the student union office or the dormitory of the relevant person in charge, and

it will be delivered by the original person in charge within the next day.