How to organize the meeting? What work should the conference organizer consider?

Generally speaking, the requirements for the site are: cleanliness, quietness, brightness, ventilation, proper size, complete equipment, safety and confidentiality. The remaining requirements are as follows: besides the requirements of neatness, quietness, brightness, ventilation and safety, the steps/methods should also consider the layout of the site, such as shape, size, placement of tables and chairs, etc. Small meetings can be arranged in general meeting rooms, including squares, rectangles, circles and ovals. A rectangular conference table is placed in the center of the conference room. One or two pots of flowers can be placed in the center of the table, and the four sides are used for missionaries to place documents, stationery and teacups. The number of armchairs around the table depends on the number of people. The chairman's position is generally at both ends of the conference table, depending on the direction of the door, generally on the left side of the door. Multilateral conferences use regular round tables or polygonal tables, because the seats of regular round tables or polygonal tables are divided into two parts. Large and medium-sized meetings are arranged in the conference hall, and the fan-shaped conference hall is better than the rectangular one. The podium and podium are arranged in front of the conference hall. The podium should be a rectangular table with white, sky blue or other colors on it. Hang signs above or behind the stage. Signs are generally written in white on a red background, and enterprises can also use gold on a red background. The platform should not be too big or too high, and it should be in harmony with the speaker's figure. Bonsai of flowers and plants can be placed in front of the platform, which makes the platform look harmonious, comfortable and pleasing to the eye. Facing the rostrum are seats for participants, and there should be tables and seats. It is convenient to place documents and take notes, and the seats should not be too crowded to facilitate access to activities. At seminars and symposiums, tables and chairs can be arranged in semicircles or small squares. In addition to documents, drinks and fruits can be placed in front of the table, and microphones are provided to facilitate participants to speak at the original table and communicate in many directions. The size of the venue should be adapted to the number of people. It is better to be too small than too big. If the venue is too large, it will be more relaxed, which is easy to appear late and leave early, which is not conducive to achieving good results at the meeting; Small and compact, easy to concentrate. Full of emotions. For working meetings or meetings in the same system, the seats of the participants are arranged in the order of their jobs. The higher the position, the closer it is to the chairman's seat. Sit on both sides, high left and low right, high front and low back. For seminars, symposiums and other meetings, participants can sit at any time without specifying seats. Important large and medium-sized meetings should be grouped according to regions, systems and units, and seats should be assigned in advance. Participants should be led by a secretary or service staff. Rostrum seat. The rostrum seats for major meetings should be arranged. Depending on the number of people, the podium has one or several rows of seats, and the first row of seats should be odd. The order of seats should be based on the position of the members of the Bureau and the importance of the meeting. The same principle applies to special guests sitting on the rostrum. In the middle of the first row is the chief, followed by the left position, and then the right position-first left and then right, left high and right low. The front row is the theme. Second in the back row, others in turn. Put a name tag in front of the seat for convenience. Venue facilities. Before the meeting, all the facilities of the venue must be prepared, such as sound reinforcement, recording, playback, records, videos, photography, projectors, projectors, lights, fans or air conditioners, recording paper, stationery, tea sets and so on. Instruments, equipment, etc. Check and debug (such as speaker volume) repeatedly in advance to avoid temporary failures or errors. Other preparations. For a long meeting, participants should prepare meals and accommodation. There should be medical staff on duty outside the meeting. Those who come from afar should be prepared to pick up and drop off vehicles. If the meeting is to be spread through the news media, a publicity outline should be prepared. Important meetings should have security personnel and security measures. In the meeting plan, if you arrange visits, inspections, sightseeing and other activities, or give away pictures, materials, souvenirs, etc. You should make preparations before the meeting.