Electronic archiving and audio-visual archives

For electronic filing, please refer to the Interim Measures for Archives Management of National E-government Construction Projects and the Specification for Electronic File Filing and Management.

A, audio-visual materials should be complete and meet the quality requirements of audio-visual archives.

L, construction project audio-visual archives archive content refers to the whole project construction process, from the original appearance, construction to completion acceptance and a series of activities, in the form of photos, videos and other valuable engineering audio-visual materials collected on the spot and post-finishing results.

2. The recorded and photographed contents must be true, accurate and complete, which is consistent with the actual project.

3, should be taken in accordance with the engineering construction order, keep the organic connection between pictures.

4. Representative projects should be selected for shooting according to the municipal urban construction archives. If the projects are multiple single projects, the name of each single project must be clearly marked, and the content of each single project should be kept complete and continuous.

5, engineering photos must be original, original, negative and positive, negative can not have wear, scratches, stains, film, like paper should choose good quality products.

(1) The photo should have a clear theme, a clear and complete picture, accurate color reproduction, no pollution and no obvious distortion of the subject.

(2) The photo specification is a 6-inch smooth color photo with negative film and text description. The caption of the photo includes the reason, time, place, people, background and photographer.

(3) Digital photos should be taken with a digital camera with no less than 4 million pixels. The image format is JEPG format, and it has not been trimmed.

(4) The number of photos depends on the project, generally not less than 30. Use a special roll box to store photo files.

6. Engineering video files should have clear themes, stable images, clear pictures, clear sounds and true colors.

(1) Video files should be accompanied by corresponding captions, which summarize the contents reflected in the video, including time, place, content, people, background and photographer.

(2) Films, video tapes and video electronic files produced by imaging equipment must be converted into optical discs (CD-R, DVD).

7. To do a good job in the field, you should fill in the field work form carefully, correctly and completely. When filling in, you should use durable writing materials, and you can't use fading ballpoint pens, pure blue ink, pencils and other writing materials.

8, the construction project audio-visual archives material field after finishing all, should fill in the audio-visual (photo) file volume directory.

9. All figures in the table of contents in the volume shall be Arabic numerals.

Two, the technical requirements of the construction project audio-visual archives shooting operation.

1, preparation before shooting:

(1) Adjust the black-and-white balance before use to ensure the correctness of color reproduction. When the color temperature changes, adjust it at any time.

(2) When using, it is necessary to preheat the machine, select the color temperature, adjust the aperture, focus and zoom.

2. The framing composition should be comprehensive and complete, and the shooting position should be clear. Each sub-item of the project should have a long view, a panoramic view, a middle view, a close view and a close view. Multi-camera and multi-view are adopted, and the picture that best reflects the quality and characteristics of the project is selected in the transformation. Use a permanent reference to reflect the shooting position and indicate the location of the shooting picture.

3. The photos taken should be stable, clear, flat, accurate and even.

I found these on the internet myself, and I revised some of them in combination with my work.

I. Determination of the scope of state secrets

1, documents and materials issued by national and provincial ministries and commissions indicating state secrets.

2. Submit the corresponding national approval documents and technical data.

3. Other documents that are state secrets or should be kept confidential according to state secrets.

Second, the confidentiality period.

Because the national development and reform commission did not give a specific scope and time limit for confidentiality. According to the State Secrecy Bureau19, 990, "Top secret matters shall not exceed 30 years, top secret matters shall not exceed 20 years, and top secret matters shall not exceed 10 years", the confidentiality period of the secret documents (or documents and materials kept according to the classification) of the Sanwan Project is tentatively set as 10.

Three. Confidentiality and confidentiality principle

1, the principle of confidentiality is based on work needs.

2. In principle, all the people involved in the project construction have the responsibility to keep the state secrets they know.

Verb (abbreviation of verb) confidentiality obligation of secret-related personnel

1. When making documents, materials and other articles belonging to state secrets and equipment or products belonging to state secrets (hereinafter referred to as confidential documents and products), the confidential personnel shall abide by the provisions of the confidentiality system.

The production of confidential documents and products must go through the examination and approval procedures and must be carried out in places with confidentiality guarantee; It must be made in strict accordance with the approved quantity, and it is not allowed to make more copies or keep them privately; Must be in accordance with the relevant "state secrets and the specific scope of the confidentiality period, the provisions of the classification mark, draw up the classification and confidentiality period, make a sign, and report to the relevant leaders for approval; Intermediate materials and defective products formed in the production process, such as draft, revised draft, published manuscript, negative film, etc. , must be managed in accordance with the same security measures as official confidential documents and confidential products, and those that do not need to be preserved must be destroyed in time in accordance with the Regulations on the Destruction of Confidential Documents and Confidential Products.

2. When sending, receiving and transmitting confidential documents and articles, the confidential personnel shall abide by the provisions of the confidentiality system.

Sending and receiving confidential documents and articles must be registered, numbered and signed. Signature must be checked one by one, issued in strict accordance with the prescribed scope, and the scope shall not be expanded without authorization; The delivery of confidential documents and articles must be handled by special departments, and shall not be delivered by ordinary mail or handed over to irrelevant personnel.

3. Confidential personnel shall abide by the confidentiality system when using confidential documents and articles.

The use of confidential documents and articles shall be handled in strict accordance with the prescribed scope of use, and the scope of use shall not be expanded without authorization. Reading secret documents and materials must be carried out in a place where confidentiality is guaranteed, such as an office. There must be registration procedures for circulating confidential documents, and readers are not allowed to directly transfer them to others (that is, horizontally transfer them), and they are not allowed to keep the circulated confidential documents without authorization. When exchanging confidential content, it is necessary to stipulate confidentiality discipline requirements for the communicators, and whether it is possible to record or video should be declared in advance.

4. Confidential personnel shall abide by the confidentiality system when copying, extracting and assembling confidential documents.

The reproduction of confidential documents must be approved by the issuing authority. Copying confidential documents shall go through the registration formalities, and the copy shall be treated as the original management. Copying confidential documents or extracting or quoting contents that belong to state secrets shall not change the confidentiality level and duration of the original documents without authorization. The compilation of state secret documents must be approved by the organ with the right of approval.

5. Confidential personnel shall abide by the provisions of the confidentiality system when carrying confidential documents and articles out.

Secret-related personnel must take necessary safety measures to keep secret-related documents and products under effective monitoring when they go out because of their work needs. When participating in foreign affairs activities, you are not allowed to bring confidential documents or articles. If it is really necessary to take it away, it must be approved by the person in charge of the institution and take necessary protective measures. Do not take confidential documents and articles out of the country without authorization. If it is necessary for work, the examination and approval procedures shall be handled in accordance with relevant regulations, and strict protective measures shall be taken.

6. Confidential personnel shall abide by the provisions of the confidentiality system when keeping confidential documents and articles.

It is strictly forbidden for individuals to keep confidential documents and articles without permission. When keeping confidential documents and articles, you must choose places and equipment with confidential conditions. Confidential documents that should be filed shall be filed in time and handed over to the archives department for preservation in accordance with the provisions of the archives department.

7. Confidential personnel shall abide by the confidentiality system when destroying confidential documents and articles.

The destruction of confidential documents and articles must go through the registration procedures and be approved by the competent leaders of government agencies and units. It is strictly forbidden to destroy confidential documents and articles without permission. The destruction of confidential documents and articles shall be supervised by someone, and the destroyer and supervisor shall sign it. It is forbidden to sell confidential documents and products as waste.

8. Confidential personnel shall abide by the provisions of the confidentiality system when organizing and attending confidential meetings.

Secret-related personnel shall not lead irrelevant personnel into the secret-related meeting place. The distribution of meeting documents must be registered. At the end of the meeting, the venue and the residence of the participants should be checked to prevent the loss of documents. The documents received at the meeting must be kept by the unit in time.

9. Confidential personnel shall abide by the confidentiality system when providing information, publishing and writing books.

It is forbidden to provide all kinds of information and information carriers involving state secrets to domestic and foreign organizations, institutions and personnel without permission. When providing confidential information and secret vector to the outside world, the undertaking organ or unit shall strictly implement the relevant confidentiality management regulations. The press and publication department shall not introduce the contents involving state secrets. If it is unavoidable, it shall make a statement to the reporter and request that it not be incorporated into the press release. You are not allowed to write the contents involving state secrets into your own works without authorization.

10, secret-related personnel should abide by the confidentiality system in social communication.

Secret-related personnel shall not involve state secrets in private contacts and private letters. It is not allowed to talk about state secrets in public places, and it is not allowed to provide state secrets to relatives, friends and other irrelevant personnel. Don't talk about state secrets on unsafe telephone. It is not allowed to bring irrelevant personnel into confidential departments and parts. It is strictly forbidden to engage in illegal transactions involving state secrets.

1 1. Secret-related personnel shall abide by the provisions of the confidentiality system in their activities abroad and abroad.

Without the consent of organs, units and competent departments, secret-related personnel shall not go through exit formalities. Persons who have been approved to leave the country shall not disclose the nature of their work and the state secrets they know to overseas organizations, institutions and personnel. Persons leaving the country with the group shall not leave the group without authorization to contact with overseas personnel; It is not allowed to talk about secret matters in places with overseas personnel and in overseas residences and means of transportation.

12. When the secret-related personnel leave their posts, they shall abide by the provisions of the confidentiality system.

Secret-related personnel shall not leave their posts without approval except for normal retirement. Those who leave their posts upon approval shall still fulfill the obligation of keeping state secrets.

13. When a secret-related person has a leak accident or discovers that others have leaked state secrets, he shall implement the provisions of the confidentiality system.

Secret-related personnel must take remedial measures immediately and report to the unit in time, and shall not conceal acts that violate confidentiality disciplines and regulations, and shall not conceal leakage accidents. When others are found to have leaked state secrets in violation of confidentiality regulations, they must stop immediately and report to the security department of the unit in time. The collected confidential documents and articles shall be sent to the local security department and shall not be handled privately.

14. Secret-related personnel must consciously accept safety education and safety supervision and inspection.