Distribute invitations and invitations

Distributing invitations and letters: Two weeks before the party, the office will be responsible for writing invitations and inviting the secretaries in charge of student affairs, counselors, school student office staff, school Youth League committee teachers, and student union presidents of each college. Key members of the school student union attended the performance to expand the influence of the party. The invitations will be distributed by the Self-Discipline Association. Invitations were sent to the school art troupe and the school martial arts association, inviting them to each name a program to enliven the atmosphere of the party.

3. Publicity and expansion of influence: The Propaganda Department is responsible for producing 20 posters and 7 banners. The posters were posted three days before the performance in the North District, South District, Changrong Apartment and other places with high traffic volume; 1 banner was hung in front of the school auditorium, 1 was hung in front of Yinghui Building, and 1 was hung in the South District , one for the west and one for the north, and two are suspended from Changrong Apartment. The work of posting and hanging is the responsibility of the Literature and Art Department and the Propaganda Department. In addition, the director of the Literature and Art Department must regularly check whether the poster has been torn. If it is torn, it should be subsidized in time. One week before the party, the tickets and program list were made (see appendix for details). Tickets***: 1,600 copies (the number of copies is based on the results of the self-discipline association’s survey of the number of seats in the auditorium); program list*** This article comes from 3COME document channel: copies (the number of copies is based on the number of invited guests). Some tickets were distributed by the Self-Discipline Association to the student unions of each college, and the program notes were distributed to the guests present. The reporter team of the college newspaper "Qian Mo" is responsible for writing the article in advance so that it can be published in major newspapers and periodicals, and is also responsible for the photography of the party. In addition, when sending invitations to the chairmen of each college, attach an invitation letter in the name of the Youth League Committee and Student Union (see the appendix for details).

4. Increase the stage effect: The Information Department will contact the Qidian hair and beauty institution, let Qidian be responsible for the makeup of all actors and hosts of the party, and Qidian will produce a program - a hair show. The Information Department is also responsible for purchasing stage props, such as fireworks, firecrackers, light sticks, flowers, balloons, bubble blowers, Wantong boards 3m*3m and other props to increase the fiery atmosphere on site.

5. Purchase of on-site supplies: The office is responsible for the purchase of on-site supplies for the party, including 2 rolls of film, 12 9-volt batteries, 50 bottles of drinks, 50 whistles, 2 barrels of bottled water, hospital standard A piece of blow molding paper for the background.

6. Training and arrangement of etiquette ladies: The girls’ department is responsible for training eight etiquette ladies and borrowing ribbons from the school art troupe (relevant parties can contact Mr. Xiao from the school art troupe). There are four etiquette ladies in front of the entrance of the auditorium and four at the party. The four etiquette ladies at the entrance are responsible for welcoming the guest teachers and leading them to their seats; the four etiquette ladies at the scene are responsible for distributing the program list and drinks. In addition, the girls' department also arranges personnel to be responsible for backstage work on the day of the party.

7. On-site seating arrangement and order maintenance of the party: The self-discipline committee is responsible for maintaining the order of the party. The specific arrangements are as follows: ① Draw up a seating chart one week before the party (see the appendix for the seating chart, and relevant information can be found in Contact the school auditorium office) ② At 3 pm on the same day, 10 people will be arranged to assist the 987 Radio staff in setting up the venue. ③ At 6 pm on the same day, a guest reception and consultation desk will be set up at the entrance of the auditorium. The number of people will be 4, responsible for guiding guests and accepting inquiries from the audience. ④At 6 p.m. on the same day, four people were stationed at each of the four entrances and exits to check tickets to prevent outsiders from entering and leaving the venue casually. ⑤ At 6 pm on the same day, arrange for 30 people to sit on both sides of the guest seats in each row to prevent non-guests from sitting in the guest seats. ⑥ Arrange 10 people to be responsible for the logistics work at the backstage of the party. In addition, ②③④⑤⑥ must have another general person in charge who is responsible for maintaining and coordinating order on the entire site and resolving emergencies.

8. The presidium is responsible for the supervision, coordination and implementation of the work of the Literature and Art Department, Self-Discipline Association, Girls Department, Propaganda Department, and Office. Responsible for the division of labor in arranging various matters for the entire evening party, coordinating the work of various departments, and resolving emergencies.

Note: Ministers of each department should submit the list of staff to Gao Yuer of the Ministry of Literature and Art before November 5th.

Example of university welcome party planning letter

1. Overall situation

1. Party theme name: "*****"--**University 200 *Year Welcome Party

2. Party goals: welcome new students, integrate the friendship between teachers and students, display the characteristics of the college, establish the college brand, promote the college concept, and expand the influence of the college.

3. Time: 19:00--21:30 on *month*day, 200*

4. Location: ****

5. Sponsor: Youth League Committee of ** College

Student Union of *** College

Graduate Student Union of *** College

6. Co-organizer:

7. Organizer: ***College Student Union

8. Party preparation management method: project management

2. Staff and project team

9. Staff:

Guidance: Teacher ***

General Planner: Student Union Presidium

Director: ***

Consultant ：***

Members of the working group: **

Wang Xueyao* **

Members of the working group: some students from the ** level, ** Some students of grade 10

10. Project team:

(1) The first project team: program team

Team leader: **

Deputy Team Leader: **

Tasks:

a. Prepare the host’s image design and lines before the evening of *month*;

b. Complete the last formal rehearsal in the evening of *month*;

c. In the morning of *month*, submit the party program to the college and print and copy 30 copies;

d. *month* Prepare all the costumes and props needed for the party before the evening of the day;

e. Contact the actors before the evening of *month*