Specification for writing meeting minutes

Meeting minutes are a kind of prescriptive official documents that record and convey the basic situation or main spirit of the meeting and agreed matters. Based on the minutes of the meeting, it summarizes the main contents and agreed matters of the meeting, and is a documentary and guiding document that needs to be implemented or published in newspapers and periodicals. According to the scope of application, content and function, meeting minutes can be divided into three types:

1, office meeting minutes (also referred to as daily administrative work meeting minutes), mainly used for unit meetings to discuss research issues, agree on resolutions, arrange work, and provide guidance and basis for work. For example, the minutes of XX school work meeting, the minutes of ministerial office meeting, and the minutes of municipal party committee meeting.

2. Minutes of special meetings (also called minutes of consultation and exchange meetings) are mainly used for the minutes of various exchange meetings, seminars and symposiums, with the purpose of listening to the situation, transmitting information, discussing problems and encouraging work. For example, the summary of the symposium on poverty alleviation in XX County.

3, representative meeting minutes (also refers to the procedural meeting minutes). It focuses on recording the agenda of the meeting and resolutions adopted, as well as suggestions for future work. For example, the minutes of the first meeting of representatives of the blind and deaf in XX province and the minutes of the X congress in XX city.

In addition, there are work report minutes, exchange meetings and joint departmental meetings. , but they are basically meeting minutes of daily work.

Second, the format of meeting minutes

1

Meeting minutes usually consist of three parts: title, text and conclusion.

1. There are three titles: one is the name of the meeting plus minutes, such as the minutes of the national rural work conference; Second, the organs that held the meeting added content and minutes, which can also be simplified as organs and minutes, such as the minutes of the meeting of the Provincial Economic and Trade Commission on turning losses into enterprises and the minutes of the office meeting of the Minister of XX Organization Department; Third, the combination of positive and sub-headings, such as "Maintaining the financial system and strengthening economic management-a summary of the speech at the XX symposium of the XX Department". The minutes of the meeting should be marked with a written date under the title and centered in brackets. As a document, the minutes of the meeting shall be marked with the document number at the head of the edition and signed (sealed) at the end of the text to indicate the writing unit and writing date.

2. The text of meeting minutes generally consists of two parts.

(1) mainly refers to the general situation of the meeting, including the meeting time, place, name, host, participants, basic agenda, etc.

(2) the text, mainly refers to the spirit of the meeting and agreed matters. Minutes of executive meetings, office meetings and daily work meetings generally include meeting contents and agreed items, and some can also outline the significance of agreed items. The minutes of working meetings, professional meetings and symposiums often contain experiences, practices, opinions, measures and requirements for future work.

(3) The conclusion is mainly the summary of the meeting, the evaluation of speeches, and the appeals and requirements requested or put forward by the host. General meeting minutes do not need to write conclusions, and the main part is finished.

Third, the writing of meeting minutes.

According to the nature, scale and topic of the meeting, the text can be written in the following ways: 2.

1, centralized overview method (synthesis). This way of writing is to describe and explain the basic situation of the meeting, the main issues discussed and studied, the understanding of the participants and related matters agreed upon (including measures, methods and requirements for solving problems, etc.). ) generally speaking. This writing method is mostly used to hold small meetings, the topics discussed are relatively centralized and single, the opinions are relatively unified, it is easy to implement and the text length is relatively short. If there are many topics at the meeting, you can list them in articles.

2, item by item narrative method (project type). When holding large and medium-sized meetings or meetings with many topics, it is generally necessary to adopt the method of item-by-item narration, that is, divide the main contents of the meeting into several main topics, and then write them out separately with labels or subtitles. This kind of writing focuses on horizontal analysis and elaboration, with relatively comprehensive content and meticulous questions, often including the analysis of purpose, significance and current situation, as well as the elaboration of objectives, tasks, policies and measures. This summary is generally used for grassroots meetings that need comprehensive understanding and in-depth implementation.

3, speech summary method (excerpt). This way of writing is to sort out the typical and representative speeches at the meeting, extract the main points of content and spiritual essence, and then elaborate them separately according to the order of speeches or different contents. This way of writing can reflect the opinions of the participants more truly. Some meeting minutes that need to know the different opinions of the participants according to the arrangement of superiors can be written like this.

Fourth, the characteristics of meeting minutes

1, documentary content. The minutes of the meeting truthfully reflected the contents of the meeting. It can't be rebuilt without actual meeting, nor can it be artificially expanded, deepened and filled. Otherwise, it will lose the objective authenticity of its content and violate the requirements of documentary.

2. The essentials of expression. Meeting minutes are synthesized according to the meeting situation. Writing meeting minutes should be organized, refined and summarized around the theme and main achievements of the meeting. Emphasis should be placed on introducing the meeting results, not describing the meeting process, and it is forbidden to run a running account.

three

3. The particularity of appellation. Meeting minutes are generally written in the third person. As meeting minutes reflect the collective will and intention of the participants, the main body of expression is often "meeting", "meeting thoughts", "meeting points out", "meeting decisions", "meeting requirements" and "meeting convening", which are the embodiment of the particularity of the title.

Differences between verb (abbreviation of verb) and Meeting Minutes

First of all, the nature is different: meeting minutes are records of discussions and speeches, not business documents. Meeting minutes only record the main points and are legal administrative documents.

Second, the functions are different: meeting minutes are generally not open, do not need to be conveyed or circulated, and only do data archiving; Minutes of meetings are usually conveyed or circulated within a certain range, requiring implementation.

The meeting record format mainly includes two parts: one part is the organization of the meeting, which needs the name, time, place, attendance, absence, attendance, host, recorder, etc. The other part is the content of the meeting, which requires statements, resolutions and questions. This is the core part of the meeting minutes. For the content of the speech, the first thing is to record it in detail, and try to record the original words, which are mainly used for more important meetings and important speeches. The second is summary records, which only record the main points and central contents of the meeting and are mostly used for general meetings.

When the meeting is over and the record is finished, write the word "dismissed" on a new line. If the meeting is postponed, the word "postponed" should be written.

Attached:

Example 1:

four

Minutes of meetings of the Central Committee of the Communist Party of China Tang Committee (meetings)

[19 ××] No.

Time:19 ×××× year × month × day × month × day × month × day × month × day × month × day × month × day × month × month × month × day × month × month × month × day × month × month × month × month × day × month × month × month × month × month × month × month × month × month × month × month × month × month ×

Venue: Meeting Room 2 18, Main Building of the Municipal Party Committee

Moderator: ×××

Attendance: XXX, XXX, XXX, XXX.

Delegates attending as nonvoting delegates: ×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××

Agreed matters

1. The meeting carefully studied the notice of the provincial party committee on "further unifying understanding and resolutely doing a good job in rectification"19 ××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××

The meeting held that in the past six months, in the process of implementing the central rectification policy, our city has achieved initial results with a firm attitude and solid work, but we should not overestimate our achievements. We should see the gap in ideological understanding and the arduous task of rectification, further unify our thinking in accordance with the spirit of the central authorities, and conscientiously do a good job in all rectification work.

The meeting decided:

After the provincial party Committee conveyed the spirit of the central working conference, it held a working conference of the municipal party Committee. By conveying the spirit of the Central Working Conference, analyzing the situation and tasks of rectification in our city, raising awareness, unifying thoughts, and mobilizing party member to do a good job in rectification wholeheartedly. The meeting is scheduled to be held at the end of April, and the office of the municipal party Committee will make good preparations for the meeting.

Second, I listened to the report on the preparations for the19 ×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××× For some problems that need further study, the "Meritorious Service Office" will make preparations and report them to the secretary's office.

Example 2:

Summary of the office meeting of the secretary of the county party Committee (decisive)

Xiang ban Wen No.20153

On the afternoon of February 28th, * * *, secretary of the county party committee and * * *, county magistrate, convened leading comrades of the county party committee office, the county government office, the county education bureau, the county finance bureau, the county personnel, labor and social security bureau, the county public security bureau, the county industrial and commercial bureau, the county cultural tourism bureau and other units to study the college entrance examination in 20 15, the establishment of ordinary high school teachers in the county, debts and the school development environment. The opinions are summarized as follows:

First, in order to further adjust the structure of teachers, the education department must first ensure the needs of the front line of teaching, make clear that the current incompetent front-line teaching work accounts for the staff base of teachers, and the personnel and labor department should make clear the establishment of teachers in senior high schools as soon as possible and come up with specific plans for recruiting teachers in senior high schools this year. Hello, March 15.

Before coming up with the plan, we should properly solve the problem of the establishment of 36 teachers recruited by the first and second senior middle schools in 20 15 county. Hello.

Two, the county finance bureau, the audit bureau of county one high, county two high, county three high, county four high debt to conduct a comprehensive verification, before the end of March to come up with a plan. In the future, if it is really necessary for each high school to carry out infrastructure construction, it must be approved by the county party Committee and county government. Before the end of March, the county finance bureau took out the supervision opinions on the school selection fees of three high schools in County No.2 Middle School, County No.3 Middle School and County No.4 Middle School.

Third, the cultural and industrial and commercial departments should strictly enforce the law, strengthen inspections, and create a good surrounding environment for the campus; The public security department should handle temporary accounts as soon as possible for the students outside the county who are studying in our county and apply to take part in the college entrance examination this year, and at the same time strengthen school security, set up two security rooms in County No.1 Middle School before March 10, and actively do a good job in the service before the college entrance examination.

4. No unit or individual may conduct any form of inspection on the four senior high schools in the county. If inspection is really necessary, it shall be reported to the main leaders of the county party committee and government for approval, and the relevant personnel shall be held accountable.

Fifth, the education department should quickly convene a meeting of high school principals to convey the spirit of the meeting. In addition, it is necessary to strengthen the management of high schools, lean towards high schools in energy input, and actively learn from the good management experience and methods of other schools. Improve the enthusiasm of managers and teachers in teaching. At the same time, we should attach great importance to school safety, actively do all the preparatory work before the college entrance examination, and ensure the completion of the objectives and tasks of this year's college entrance examination issued by the county party Committee and the government.

Six, the county party committee and county government office supervision room to do a good job in the implementation of the spirit of this meeting supervision.

Participants:

County leaders: * * *

Xianweiban: * * *

County government office: * * * *

County Education Bureau:

County Finance Bureau:

County Administration for Industry and Commerce:

Attendant:

XX county Committee

Keywords: Minutes of Education Work Conference △

Example 3:

Meeting record format

Conference name:

Meeting time: Meeting place:

Recorder:

Attendance and participation in meetings:

Absent personnel:

Moderator: Review:

Main topics:

Voice recording:

Venue: * * Conference Room or party member Activity Room.

20 15 Signature: Minutes of Party Branch Meeting

Moderator: * * *

Recorder * * *

Participants: all party member of the branch (see the roster for details).

Attendance: * * (post), * * (post) ...

Absentee: * * (reasons for absence, such as study, business trip, illness, no reason, etc.). )

Conference theme: 1. Discuss the work report of the branch. 2. Discuss and prepare party member to become a full member.

* * * (Moderator, Secretary): Today, we held the general party membership meeting of all branches, and * * people attended, which was more than half of the people who should attend. The meeting was effective. Today, we also invited comrades such as * * * and * * to attend, and everyone extended a warm welcome to them. Today's meeting is to discuss and approve the work report of last year's branch and confirm it. Let me report to the General Assembly on the work of the Branch. (The secretary makes a report on the work of the branch) Please invite the comrades attending the meeting to brew and fully express their opinions.

***(***):……

………………

[Record each comrade's speech in detail]

* * * (Moderator): Just now, comrades have put forward many valuable opinions on our work, and we will seriously consider them and constantly improve our work. Next, study and prepare for party member to become a full member (see the special record book for developing party member for details).

This is the end of the meeting.

Specification for writing meeting minutes [2]

First, the concept of meeting minutes

Meeting minutes are a kind of prescriptive official documents that record and convey the basic situation or main spirit of the meeting and agreed matters. Based on the minutes of the meeting, it summarizes the main contents and agreed matters of the meeting, and is a documentary and guiding document that needs to be implemented or published in newspapers and periodicals.

According to the scope of application, content and function, meeting minutes can be divided into three types:

1, office meeting minutes (also referred to as daily administrative work meeting minutes), mainly used for unit meetings to discuss research issues, agree on resolutions, arrange layout work, and provide guidance and basis for work. For example, the minutes of XX school work meeting, the minutes of ministerial office meeting, and the minutes of municipal party committee meeting.

2. Minutes of special meetings (also called minutes of consultation and exchange meetings) are mainly used for the minutes of various exchange meetings, seminars and symposiums, with the purpose of listening to the situation, transmitting information, discussing problems and encouraging work. For example, the summary of the symposium on poverty alleviation in XX County.

3, representative meeting minutes (also refers to the procedural meeting minutes). It focuses on recording the agenda of the meeting and resolutions adopted, as well as suggestions for future work. For example, the minutes of the first meeting of representatives of the blind and deaf in XX province and the minutes of the X congress in XX city.

In addition, there are work report minutes, exchange meetings and joint departmental meetings. , but they are basically meeting minutes of daily work.

Second, the format of meeting minutes

Meeting minutes usually consist of three parts: title, text and conclusion.

1. There are three titles: one is the name of the meeting plus minutes, such as the minutes of the national rural work conference; Second, the organs that held the meeting added content and minutes, which can also be simplified as organs and minutes, such as the minutes of the meeting of the Provincial Economic and Trade Commission on turning losses into enterprises and the minutes of the office meeting of the Minister of XX Organization Department; Third, the combination of positive and sub-headings, such as "Maintaining the financial system and strengthening economic management-a summary of the speech at the XX symposium of the XX Department". Meeting minutes should be marked with the date at the bottom of the title and put in brackets. As a document, the minutes of the meeting shall be marked with the document number at the head of the edition and signed (sealed) at the end of the text to indicate the writing unit and writing date.

2. The text of meeting minutes generally consists of two parts.

(1) mainly refers to the general situation of the meeting, including the meeting time, place, name, host, participants, basic agenda, etc.

(2) The main text mainly refers to the' meeting spirit' and agreed matters. Minutes of executive meetings, office meetings and daily work meetings generally include meeting contents and agreed items, and some can also outline the significance of agreed items. The minutes of working meetings, professional meetings and symposiums often contain experiences, practices, opinions, measures and requirements for future work.

(3) The conclusion is mainly the summary of the meeting, the evaluation of speeches, and the appeals and requirements requested or put forward by the host. General meeting minutes do not need to write conclusions, and the main part is finished.

Third, the writing of meeting minutes.

According to the nature, scale and topic of the meeting, the text can be written in the following ways:

1, centralized overview method (synthesis). This way of writing is to describe and explain the basic situation of the meeting, the main issues discussed and studied, the understanding of the participants and related matters agreed upon (including measures, methods and requirements for solving problems, etc.). ) generally speaking. This writing method is mostly used to hold small meetings, the topics discussed are relatively centralized and single, the opinions are relatively unified, it is easy to implement and the text length is relatively short. If there are many topics at the meeting, you can list them in articles.

2, item by item narrative method (project type). When holding large and medium-sized meetings or meetings with many topics, it is generally necessary to adopt the method of item-by-item narration, that is, divide the main contents of the meeting into several main topics, and then write them out separately with labels or subtitles. This kind of writing focuses on horizontal analysis and elaboration, with relatively comprehensive content and meticulous questions, often including the analysis of purpose, significance and current situation, as well as the elaboration of objectives, tasks, policies and measures. This summary is generally used for grassroots meetings that need comprehensive understanding and in-depth implementation.

3, speech summary method (excerpt). This way of writing is to sort out the typical and representative speeches at the meeting, extract the main points of content and spiritual essence, and then elaborate them separately according to the order of speeches or different contents. This way of writing can reflect the opinions of the participants more truly. Some meeting minutes that need to know the different opinions of the participants according to the arrangement of superiors can be written like this.

Fourth, the characteristics of meeting minutes

1, documentary content. The minutes of the meeting truthfully reflected the contents of the meeting. It can't be rebuilt without actual meeting, nor can it be artificially expanded, deepened and filled. Otherwise, it will lose the objective authenticity of its content and violate the requirements of documentary.

2. The essentials of expression. Meeting minutes are synthesized according to the meeting situation. Writing meeting minutes should be organized, refined and summarized around the theme and main achievements of the meeting. Emphasis should be placed on introducing the results of the meeting, rather than describing the meeting process, and it is forbidden to run a running account.

3. The particularity of appellation. Meeting minutes are generally written in the third person. As meeting minutes reflect the collective will and intention of the participants, the main body of expression is often "meeting", "meeting thoughts", "meeting points out", "meeting decisions", "meeting requirements" and "meeting convening", which are the embodiment of the particularity of the title.

Differences between verb (abbreviation of verb) and Meeting Minutes

First of all, the nature is different: meeting minutes are records of discussions and speeches, not business documents. Meeting minutes only record the main points and are legal administrative documents. Second, the functions are different: meeting minutes are generally not open, do not need to be conveyed or circulated, and only do data archiving; Minutes of meetings are usually conveyed or circulated within a certain range, requiring implementation.

The meeting record format mainly includes two parts: one part is the organization of the meeting, which needs the name, time, place, attendance, absence, attendance, host, recorder, etc. The other part is the content of the meeting, which requires statements, resolutions and questions. This is the core part of the meeting minutes.

For the content of the speech, the first thing is to record it in detail, and try to record the original words, which are mainly used for more important meetings and important speeches. The second is summary records, which only record the main points and central contents of the meeting and are mostly used for general meetings.

When the meeting is over and the record is finished, write the word "dismissed" on a new line. If the meeting is postponed, the word "postponed" should be written.

Attach the following examples:

Minutes of meetings of the Central Committee of the Communist Party of China Tang Committee (meetings)

[19××] No.

Time:19 ×××× year × month × day × month × day × month × day × month × day × month × day × month × day × month × month × month × day × month × month × month × day × month × month × month × month × day × month × month × month × month × month × month × month × month × month × month × month × month × month ×

Venue: Meeting Room 2 18, Main Building of the Municipal Party Committee

Moderator: ×××

Attendance: XXX, XXX, XXX, XXX.

Delegates attending as nonvoting delegates: ×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××

Agreed matters

1. The meeting carefully studied the notice of the provincial party committee on "further unifying understanding and resolutely doing a good job in rectification"19 ××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××

The meeting held that in the past six months, in the process of implementing the central rectification policy, our city has achieved initial results with a firm attitude and solid work, but we should not overestimate our achievements. We should see the gap in ideological understanding and the arduous task of rectification, further unify our thinking in accordance with the spirit of the central authorities, and conscientiously do a good job in all rectification work.

The meeting decided:

After the provincial party Committee conveyed the spirit of the central working conference, it held a working conference of the municipal party Committee. By conveying the spirit of the Central Working Conference, analyzing the situation and tasks of rectification in our city, raising awareness, unifying thoughts, and mobilizing party member to do a good job in rectification wholeheartedly. The meeting is scheduled to be held at the end of April, and the office of the municipal party Committee will make good preparations for the meeting.

Second, I listened to the report on the preparations for the19 ×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××× For some problems that need further study, the "Meritorious Service Office" will make preparations and report them to the secretary's office.

Specification for writing meeting minutes [3]

First, the writing of meeting minutes:

According to the nature, scale and topic of the meeting, the text can be written in the following ways:

1, centralized overview method (synthesis). This way of writing is to describe and explain the basic situation of the meeting, the main issues discussed and studied, the understanding of the participants and related matters agreed upon (including measures, methods and requirements for solving problems, etc.). ) generally speaking. This writing method is mostly used to hold small meetings, the topics discussed are relatively centralized and single, the opinions are relatively unified, it is easy to implement and the text length is relatively short. If there are many topics at the meeting, you can list them in articles.

2, item by item narrative method (project type). When holding large and medium-sized meetings or meetings with many topics, it is generally necessary to adopt the method of item-by-item narration, that is, divide the main contents of the meeting into several main topics, and then write them out separately with labels or subtitles. This kind of writing focuses on horizontal analysis and elaboration, with relatively comprehensive content and meticulous questions, often including the analysis of purpose, significance and current situation, as well as the elaboration of objectives, tasks, policies and measures. This summary is generally used for grassroots meetings that need comprehensive understanding and in-depth implementation.

3, speech summary method (excerpt). This way of writing is to sort out the typical and representative speeches at the meeting, extract the main points of content and spiritual essence, and then elaborate them separately according to the order of speeches or different contents. This way of writing can reflect the opinions of the participants more truly. some

According to the arrangement of the superior, you need to know the minutes of the meeting with different opinions of the participants. You can write it like this.

Second, the characteristics of the meeting minutes:

1, documentary content. The minutes of the meeting truthfully reflected the contents of the meeting. It can't be rebuilt without actual meeting, nor can it be artificially expanded, deepened and filled. Otherwise, it will lose the objective authenticity of its content and violate the requirements of documentary.

2. The essentials of expression. Meeting minutes are synthesized according to the meeting situation. Writing meeting minutes should be organized, refined and summarized around the theme and main achievements of the meeting. Emphasis should be placed on introducing the results of the meeting, rather than describing the meeting process, and it is forbidden to run a running account.

3. The particularity of appellation. Meeting minutes are generally written in the third person. As meeting minutes reflect the collective will and intention of the participants, the main body of expression is often "meeting", "meeting thoughts", "meeting points out", "meeting decisions", "meeting requirements" and "meeting convening", which are the embodiment of the particularity of the title.

Third, the specific specifications:

1. file name: meeting minutes: (country): (meeting date): (meeting company): (last modified time). docx

Example:

Minutes of meeting: (Korea): 2065438+September 08, 2005: Korea Green Cross: 2065438+September 08, 2005. docx.

2. Uniform fonts and formats:

The full text is from the Song Dynasty. The fourth title is bold, and the text is the fifth font.

Attach the meeting photos to the meeting minutes (all personnel are required).

The principle of "visitors first" and "location first" for participants. The same positions are arranged according to the initials of A-Z surnames. Please write your full name, not your position.

3. Please refer to the model example for details, as follows:

Example of model essay:

Meeting minutes