Guidelines for writing meeting minutes

1. The concept of meeting minutes

Meeting minutes are a prescriptive document that records and conveys the basic situation or main spirit of the meeting, matters agreed upon, etc. It is a documentary and guiding document that summarizes the main content and agreed matters of the meeting based on the minutes of the meeting and needs to be implemented or published in newspapers. Meeting minutes are divided into three types according to their scope of application, content and function:

1. Office meeting minutes (also referred to as daily administrative work meeting minutes), mainly used for unit meetings to discuss research issues and agree on resolutions matters, arrange the layout work, and provide guidance and basis for carrying out the work. For example, XX school working meeting minutes, ministerial office meeting minutes, and municipal party committee meeting minutes.

2. Special meeting minutes (also referred to as negotiation and exchange meeting minutes) are mainly used for minutes of various exchange meetings, seminars, symposia and other meetings. The purpose is to listen to the situation, transmit information, discuss issues, Inspiration work etc. For example, the minutes of the XX County symposium on poverty alleviation and prosperity.

3. Minutes of representative meetings (also referred to as procedural meeting minutes). It focuses on recording the meeting agenda and resolutions adopted, as well as recommendations for future work. For example, "Minutes of the First Meeting of Representatives of the Blind and Deaf-mutes of XX Province" and "Minutes of the Xth Congress of XX City".

In addition, there are also minutes of work reports, exchange meetings, joint meetings between departments, etc., but they are basically daily work-type meeting minutes.

2. Format of meeting minutes

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Meeting minutes usually consist of three parts: title, body and conclusion.

1. There are three ways to title the title: First, the name of the meeting plus minutes, such as "Minutes of the National Rural Work Conference"; second, the organization that held the meeting plus the content and minutes, which can also be simplified to the organization plus minutes, such as "Minutes of the Provincial Economic and Trade Commission's Meeting on Enterprise Loss Turnaround" and "Minutes of the Office Meeting of the Minister of XX Organization Department"; the third is a combination of main and subtitles, such as "Maintaining the Financial System and Strengthening Economic Management - Minutes of Speeches at the XX Department XX Symposium". Meeting minutes should be marked with the date of writing below the title, centered and enclosed in parentheses. Minutes of meetings issued as documents should be marked with the document number at the front of the page, and the writing unit and date of writing should be signed (stamped with seal) at the end of the document.

2. The body of meeting minutes generally consists of two parts.

(1) At the beginning, it mainly refers to the overview of the meeting, including meeting time, location, name, host, participants, and basic agenda.

(2) Subject, mainly refers to the spirit of the meeting and the matters agreed upon. The minutes of executive meetings, office meetings, and daily work meetings generally include the content of the meeting and the agreed matters. Some may also outline the significance of the agreed matters. The minutes of working meetings, professional meetings and symposiums often also include experience, practices, opinions, measures and requirements for future work.

(3) The end is mainly a summary of the meeting, evaluation of the speech, and the host’s request or call, request, etc. Generally, there is no need to write a concluding paragraph in meeting minutes, and the main part will end when the main part is written.

3. How to write meeting minutes

Depending on the nature, scale, topics, etc. of the meeting, the main text can be written in the following ways: 2

1. Focused overview method (comprehensive type). This way of writing is to summarize the basic situation of the meeting, the main issues discussed and researched, the understanding of the participants, and the relevant matters agreed upon (including measures, methods and requirements to solve the problem, etc.), and use a summary narrative method to give an overall elaboration and explanation. . This writing method is mostly used to hold small meetings, and the issues discussed are relatively concentrated and single, the opinions are relatively unified, easy to implement, and the writing length is relatively short. If there are many topics for the meeting, they can be listed in separate items.

2. Itemized narrative method (item type). When convening large and medium-sized meetings or meetings with many topics, the method of itemized narrative is generally adopted, that is, the main content of the meeting is divided into several large issues, and then additional numbers or subtitles are added to write them in items. This writing method focuses on horizontal analysis and explanation. The content is relatively comprehensive and the problems are explained in detail. It often includes analysis of purpose, significance, current situation, and elaboration of goals, tasks, policies and measures, etc. This kind of minutes is generally used for meetings that require comprehensive understanding and in-depth implementation at the grassroots level.

3. Speech summary method (extract type). This writing method is to organize the typical and representative speeches at the meeting, extract the main points and spiritual essence, and then elaborate on them according to the order of speeches or different contents. This way of writing can more faithfully reflect the opinions of the participants. This method of writing can be used for minutes of certain meetings that are arranged by superior authorities and require understanding of the different opinions of participants.

4. Characteristics of meeting minutes

1. Documentary content. Meeting minutes truthfully reflect the content of the meeting. They cannot be recreated apart from the actual meeting, and cannot be artificially elevated, deepened, or filled in. Otherwise, it will lose the objective authenticity of its content and violate the requirements of documentary.

2. The key points of expression. Meeting minutes are compiled based on the circumstances of the meeting. Writing meeting minutes should be organized, refined and summarized around the theme and main results of the meeting. The focus should be on introducing the results of the meeting rather than describing the process of the meeting. Do not keep a running account.

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3. The particularity of the title. Meeting minutes are generally written in the third person. Since meeting minutes reflect the collective will and intention of the participants, "meeting" is often used as the subject of expression, such as "meeting opinion", "meeting point out", "meeting decision", "meeting request", "meeting call", etc. manifestation of particularity.

5. Differences from meeting minutes

First, the nature is different: meeting minutes are actual records of discussions and speeches and are business documents. Meeting minutes record only key points and are legal administrative documents.

Second, the functions are different: meeting minutes are generally not made public and do not need to be communicated or circulated, and are only used for archival purposes; meeting minutes are usually communicated or circulated within a certain range and require implementation.

The meeting record format mainly includes two parts: one part is the organization of the meeting, which requires the name, time, location, number of attendees, number of absentees, number of attendees, host, recorder, etc. to be stated. The other part is the content of the meeting, which requires writing down speeches, resolutions, and issues. This is the core part of the minutes. Regarding the content of the speech, first, record it in detail and concretely, try to record the original words, mainly used for more important meetings and important speeches. The second is summary records, which only record the key points and central content of the meeting, and are mostly used for general meetings.

When the meeting is over and the records are completed, the word "Meeting Adjournment" should be written on a new line. If the meeting is adjourned midway, the words "Meeting Adjournment" should be written.

Attachment:

Example 1:

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Minutes of the ***×× Municipal Party Committee Tang Committee Meeting (Meeting Type)< /p>

［19××］No. Room

Host: ×××

Attendance: ×××, ×××, ×××, ×××

Attendance: ××× , × × ×, × × ×, × × ", Resolutely Do a Good Job in Governance and Rectification", the city's governance and rectification situation in the previous period and the situation in the first quarter were analyzed and discussed in depth one by one, further unifying the thinking, and clarifying the current and future governance and rectification tasks and work priorities.

The meeting believed that in the past six months, our city has been resolute in implementing the central government's governance and rectification policies, worked hard, and achieved initial results. However, the achievements cannot be overestimated. We must recognize the gaps in ideological understanding and Given the arduous task of governance and rectification, we must further unify our thinking in accordance with the spirit of the Central Committee and conscientiously do a good job in all aspects of governance and rectification.

The meeting decided:

After the provincial party committee conveyed the spirit of the central work conference, the municipal party committee work meeting was held to analyze the city’s governance and rectification situation and tasks and raise awareness by conveying the spirit of the central work conference. , unify our thinking and mobilize the majority of party members to do a good job in governance and rectification wholeheartedly. The meeting is scheduled to be held at the end of April, and the municipal party committee office will do the preparatory work for the meeting.

2. Listened to ××’s report on the preparations for the commendation conference for the 19×× annual revitalization ×× competition, and agreed in principle with the conference plan and convening time proposed by the “Meritorious Service Office”, and agreed in principle with the municipal level The list of model workers and civilized units shall be adjusted according to the opinions of the Tang Committee of the Municipal Party Committee and make preparations for the conference. Some issues that require further study will be prepared by the "Meritorious Service Office" and reported to the Secretary's Office Meeting.

Example 2:

Minutes of the Office Meeting of the Secretary of the County Party Committee of ***XX (Decisive)

Xiangban Document No. 20153

2 On the afternoon of March 28th, the county party committee secretary **** and the county magistrate **** convened the county party committee office, county government office, county education bureau, county finance bureau, county personnel, labor and social security bureau, county public security bureau, county industrial and commercial bureau, county The main responsible comrades of the Culture and Tourism Bureau and other units conducted research on the 2015 college entrance examination work and the county's general high school teacher establishment, debt, school development environment and other issues. The summary of opinions formed is as follows:

1. Education Department It is necessary to further adjust the teacher structure, first of all to ensure the needs of front-line teaching, and to clarify the personnel base who are currently incompetent for front-line teaching work and account for the teacher establishment. The personnel and labor department must clarify the high school teacher establishment situation as soon as possible, and provide specific details on the recruitment of teachers in high schools this year. Plan Hello March 15th

Before March 15th, we must come up with a plan to properly solve the staffing problem of the 36 newly hired teachers for the first and second high schools in the county in 2015 Hello

2. County Finance The Bureau and the Audit Bureau will conduct a comprehensive inspection of the debts of the first, second, third and fourth county high schools in the county and come up with a plan before the end of March. In the future, any high school that really needs to carry out infrastructure construction must obtain approval from the county party committee and county government before proceeding. The County Finance Bureau will come up with school-choice fee regulation opinions for the county's second high school, county third high school, and county fourth high school before the end of March.

3. The culture and industrial and commercial departments must strictly enforce the law, strengthen inspections, and create a good campus surrounding environment; the public security department must handle the temporary household registration of out-of-county students studying in our county and applying for this year’s college entrance examination as soon as possible. , at the same time, we must strengthen school security and set up two security offices in the county's first high school before March 10 to actively provide services before the college entrance examination.

4. No unit or individual may conduct any form of inspection on the first, second, third, and fourth high schools in the county. If an inspection is really necessary, it must be reported to the main leaders of the county party committee and county government. Approved, inspections will be carried out for those who enter the school without permission, and relevant personnel will be held accountable.

5. The education department should quickly convene a meeting of high school principals to convey the spirit of the meeting. In addition, it should increase the management of each high school, tilt its energy investment towards high schools, and actively Learn from the good management experience and management methods of other schools. Improve the enthusiasm of administrators and teachers to do a good job in teaching. At the same time, we must attach great importance to school safety work and actively prepare for the college entrance examination to ensure the completion of the college entrance examination goals and tasks assigned by the county party committee and county government this year.

6. The inspection offices of the county party committee and the county government should do a good job in supervising the implementation of the spirit of this meeting.

Participants:

County leaders: ＊＊＊

County Party Committee Office: ＊＊＊

County Government Office: ＊＊＊ ＊＊＊

County Education Bureau:

County Finance Bureau:

County Industrial and Commercial Bureau:

In attendance:

XX County Party Committee

Subject heading: Education Work High Level Meeting Minutes

Example 3:

Meeting Minutes Format

Meeting Name:

Meeting time: Meeting location:

Recorder:

Personnel present and present at the meeting:

Absent persons:

Meeting Moderator: Reviewer:

Main Topic:

Speech Record:

Location: ***Conference Room or Party Member Activity Room< /p>

Signed on month and day of 2015: Party branch meeting minutes

Host: ***

Recorder***

Attendees : All party members of the branch (see roll call book for details)

Attendance: *** (position), *** (position)...

Absent: *** (reason for absence) , such as study, business trip, illness, no reason, etc.)

Meeting topics: 1. Discuss the branch work report 2. Discuss the approval of probationary party members ***, *** to become a full member

** * (Host, Secretary): Today, we held a meeting of all party members of the branch. ** people attended, more than half of the people who should be present, and the meeting is valid. Today we also invite several comrades such as *** and *** to participate, and everyone expresses a warm welcome to them. Today's meeting is to discuss the work report of last year's branch and discuss the regularization of *** and ***. Now let me make a branch work report to the conference. (The secretary makes a report on the work of the branch) The comrades present are invited to deliberate and fully express their opinions.

***（***）：……

………………

[Record the speeches of each comrade in detail]

*** (Host): Just now, comrades have put forward many valuable opinions on our work. We will seriously consider them and continuously improve our work. Next, study the conversion of preliminary party members to regular members (see the "Special Record Book for Developing Party Members" for details).

This ends the meeting.

Standards for writing meeting minutes [Part 2]

1. The concept of meeting minutes

Meeting minutes are a way to record and convey the basic situation or main spirit of the meeting, Prescriptive official documents on agreed matters and other contents. It is a documentary and guiding document that summarizes the main content and agreed matters of the meeting based on the minutes of the meeting and needs to be implemented or published in newspapers.

Meeting minutes are divided into three types according to their scope of application, content and function:

1. Office meeting minutes (also refers to daily administrative work meeting minutes), mainly used in units Hold meetings to discuss research issues, agree on resolutions, arrange work, and provide guidance and basis for carrying out work. For example, XX school working meeting minutes, ministerial office meeting minutes, and municipal party committee meeting minutes.

2. Special meeting minutes (also referred to as negotiation and communication meeting minutes) are mainly used for various exchange meetings, seminars, symposiums and other meeting minutes. The purpose is to listen to the situation, transmit information, discuss issues, Inspiration work etc. For example, the minutes of the XX County symposium on poverty alleviation and prosperity.

3. Minutes of representative meetings (also referred to as procedural meeting minutes). It focuses on recording the meeting agenda and resolutions adopted, as well as recommendations for future work. For example, "Minutes of the First Meeting of Representatives of the Blind and Deaf-mutes of XX Province" and "Minutes of the Xth Congress of XX City".

In addition, there are also minutes of work reports, exchange meetings, joint meetings between departments, etc., but they are basically daily work-type meeting minutes.

2. Format of meeting minutes

Meeting minutes usually consist of three parts: title, body and conclusion.

1. There are three ways to title the title: first, the name of the meeting plus minutes, such as "Minutes of the National Rural Work Conference"; second, the organization that held the meeting plus the content and minutes, which can also be simplified to the organization plus minutes, such as "Minutes of the Provincial Economic and Trade Commission's Meeting on Enterprise Loss Turnaround" and "Minutes of the Office Meeting of the Minister of the XX Organization Department"; the third is a combination of main and subtitles, such as "Maintaining the Financial System and Strengthening Economic Management - Minutes of Speech at the XX Department XX Symposium". Meeting minutes should be marked with the date below the title, centered and enclosed in parentheses. Minutes of meetings issued as documents should be marked with the document number at the front of the page, and the writing unit and date of writing should be signed (stamped with seal) at the end of the document.

2. The body of meeting minutes generally consists of two parts.

(1) At the beginning, it mainly refers to the overview of the meeting, including meeting time, location, name, host, participants, and basic agenda.

(2) The main body mainly refers to the spirit and agreed matters of the meeting. The minutes of executive meetings, office meetings, and daily work meetings generally include the content of the meeting and the agreed matters. Some may also outline the significance of the agreed matters. The minutes of working meetings, professional meetings and symposiums often also include experience, practices, opinions, measures and requirements for future work.

(3) The end is mainly a summary of the meeting, evaluation of the speech, and the host’s request or call, request, etc. Generally, there is no need to write a concluding paragraph in meeting minutes, and the main part will end when the main part is written.

3. How to write meeting minutes

Depending on the nature, scale, and topics of the meeting, the main text can be written in the following ways:

1. Concentrated Overview method (comprehensive type). This way of writing is to summarize the basic situation of the meeting, the main issues discussed and studied, the understanding of the participants, and the relevant matters agreed upon (including measures, methods and requirements to solve the problem, etc.), and use a summary narrative method to give an overall elaboration and explanation. . This writing method is mostly used to hold small meetings, and the issues discussed are relatively concentrated and single, the opinions are relatively unified, easy to implement, and the writing length is relatively short. If there are many topics for the meeting, they can be listed in separate items.

2. Itemized narrative method (item type). When convening large and medium-sized meetings or meetings with many topics, the method of itemized narrative is generally adopted, that is, the main content of the meeting is divided into several large issues, and then additional numbers or subtitles are added to write them in items. This writing method focuses on horizontal analysis and explanation. The content is relatively comprehensive and the problems are explained in detail. It often includes analysis of purpose, significance, current situation, and elaboration of goals, tasks, policies and measures, etc. This kind of minutes is generally used for meetings that require comprehensive understanding and in-depth implementation at the grassroots level.

3. Speech summary method (extract type). This writing method is to organize the typical and representative speeches at the meeting, extract the main points and spiritual essence, and then elaborate on them according to the order of speeches or different contents. This way of writing can more faithfully reflect the opinions of the participants. This method of writing can be used for minutes of certain meetings that are arranged by superior authorities and require understanding of the different opinions of participants.

4. Characteristics of meeting minutes

1. Documentary content. Meeting minutes truthfully reflect the content of the meeting. They cannot be recreated apart from the actual meeting, and cannot be artificially elevated, deepened, or filled in. Otherwise, it will lose the objective authenticity of its content and violate the requirements of documentary.

2. The key points of expression. Meeting minutes are compiled based on the circumstances of the meeting. Writing meeting minutes should be organized, refined and summarized around the theme and main results of the meeting. The focus should be on introducing the results of the meeting rather than describing the process of the meeting. Do not keep a running account.

3. The particularity of the title. Meeting minutes are generally written in the third person. Since meeting minutes reflect the collective will and intention of the participants, "meeting" is often used as the subject of expression, such as "meeting opinion", "meeting point out", "meeting decision", "meeting request", "meeting call", etc. manifestation of particularity.

5. Differences from meeting minutes

First, the nature is different: meeting minutes are actual records of discussions and speeches and are business documents. Meeting minutes record only key points and are legal administrative documents. Second, the functions are different: meeting minutes are generally not made public and do not need to be communicated or circulated, and are only used for archival purposes; meeting minutes are usually communicated or circulated within a certain range and require implementation.

The meeting record format mainly includes two parts: one part is the organization of the meeting, which requires the name, time, location, number of attendees, number of absentees, number of attendees, host, recorder, etc. to be stated. The other part is the content of the meeting, which requires writing down speeches, resolutions, and issues. This is the core part of the minutes.

Regarding the content of the speech, firstly, record it in detail and try to record the original words. This is mainly used for more important meetings and important speeches. The second is summary records, which only record the key points and central content of the meeting, and are mostly used for general meetings.

When the meeting is over and the records are completed, the word "Meeting Adjournment" should be written on a new line. If the meeting is adjourned midway, the words "Meeting Adjournment" should be written.

Attached are the following examples:

Minutes of the ***×× Municipal Committee Tang Committee Meeting (Meeting Type)

[19××] No. /p>

Time: From the afternoon of ×× day to ×× day, ×× year 2019

Location: Conference Room 218, Main Building of the Municipal Party Committee

Host: ×××< /p>

Attending: ×××, ×××, ×××, ×××

Attending: ×××, ×××, ×××, ×××

Items agreed upon

1. The meeting carefully studied the notice of the Provincial Committee of the Communist Party of China on "On Further Unifying Understanding and Resolutely Improving Governance and Rectification" dated 19××year×month××. The rectification situation and the situation in the first quarter were analyzed and discussed in depth item by item, further unifying the thinking and clarifying the current and future tasks and work priorities of governance and rectification.

The meeting believed that in the past six months, our city has been resolute in implementing the central government's governance and rectification policies, worked hard, and achieved initial results. However, the achievements cannot be overestimated. We must recognize the gaps in ideological understanding and Given the arduous task of governance and rectification, we must further unify our thinking in accordance with the spirit of the Central Committee and conscientiously do a good job in all aspects of governance and rectification.

The meeting decided:

After the provincial party committee conveyed the spirit of the Central Work Conference, the municipal party committee work meeting was held to analyze the city’s governance and rectification situation and tasks and raise awareness by conveying the spirit of the central work conference. , unify our thinking and mobilize the majority of party members to do a good job in governance and rectification wholeheartedly. The meeting is scheduled to be held at the end of April, and the municipal party committee office will do the preparatory work for the meeting.

2. Listened to ××’s report on the preparations for the commendation conference for the 19×× annual revitalization ×× competition, and agreed in principle with the conference plan and convening time proposed by the “Meritorious Service Office”, and agreed in principle with the municipal level The list of model workers and civilized units shall be adjusted according to the opinions of the Tang Committee of the Municipal Party Committee and make preparations for the conference. Some issues that require further study will be prepared by the "Meritorious Service Office" and reported to the Secretary's Office Meeting.

Standards for writing meeting minutes [Part 3]

1. How to write meeting minutes:

Depending on the nature, scale, topics, etc. of the meeting, the main text can generally be There are several writing methods:

1. Focused summary method (comprehensive type). This way of writing is to summarize the basic situation of the meeting, the main issues discussed and researched, the understanding of the participants, and the relevant matters agreed upon (including measures, methods and requirements to solve the problem, etc.), and use a summary narrative method to give an overall elaboration and explanation. . This writing method is mostly used to hold small meetings, and the issues discussed are relatively concentrated and single, the opinions are relatively unified, easy to implement, and the writing length is relatively short. If there are many topics for the meeting, they can be listed in separate items.

2. Itemized narrative method (item type). When convening large and medium-sized meetings or meetings with many topics, the method of itemized narrative is generally adopted, that is, the main content of the meeting is divided into several large issues, and then additional numbers or subtitles are added to write them in items. This writing method focuses on horizontal analysis and explanation. The content is relatively comprehensive and the problems are explained in detail. It often includes analysis of purpose, significance, current situation, and elaboration of goals, tasks, policies and measures, etc. This kind of minutes is generally used for meetings that require comprehensive understanding and in-depth implementation at the grassroots level.

3. Speech summary method (extract type). This writing method is to organize the typical and representative speeches at the meeting, extract the main points and spiritual essence, and then elaborate on them according to the order of speeches or different contents. This way of writing can more faithfully reflect the opinions of the participants. This method can be used to write minutes of certain meetings that require understanding of the different opinions of the participants according to the arrangement of the superior authority.

2. Characteristics of meeting minutes:

1. Documentary content. Meeting minutes truthfully reflect the content of the meeting. They cannot be recreated apart from the actual meeting, and cannot be artificially elevated, deepened, or filled in. Otherwise, it will lose the objective authenticity of its content and violate the requirements of documentary.

2. The key points of expression. Meeting minutes are compiled based on the circumstances of the meeting. Writing meeting minutes should be organized, refined and summarized around the theme and main results of the meeting. The focus should be on introducing the results of the meeting rather than describing the process of the meeting. Do not keep a running account.

3. The particularity of the title. Meeting minutes are generally written in the third person. Since meeting minutes reflect the collective will and intention of the participants, "meeting" is often used as the subject of expression, such as "meeting opinion", "meeting point out", "meeting decision", "meeting request", "meeting call", etc. manifestation of particularity.

3. Specific specifications:

1. File name: Meeting Minutes: (Country): (Meeting Date): (Meeting Company): (Last Modification Time).docx< /p>

Example:

Meeting minutes: (Korea): September 8, 2015: Korean Green Cross: 2015.09.08.docx

2. Unified font, Format:

·The full text is in Song Dynasty. The title should be bolded in size 4, and the text should be in size 5 font.

·Attach photos of the meeting to the meeting minutes (all personnel must be included).

·Attendants should follow the recording principles of "visitors first" and "position first".

People with the same position are listed alphabetically from A to Z. Please write your full name, not your position.

3. For details, please refer to the sample article as follows:

Sample article:

Meeting Minutes