200 people went to Sanya to hold a seminar. How should the office be organized?

1. Itinerary: Make a detailed itinerary plan, including departure place, departure time, arrival time in Sanya, scenic spots, activity arrangement, etc. Ensure that the itinerary is reasonable and full, taking into account personal rest and free time.

2. Transportation arrangement: coordinate the transportation modes of all participants, such as bus, plane or train. Book air tickets or boat tickets and provide relevant information for the team, including travel time, place and matters needing attention.

3. Accommodation arrangement: Choose a hotel or resort suitable for the team size and reserve a sufficient number of rooms. Ensure comfortable and safe accommodation, and consult the details of hotel group reservations and special arrangements in advance.

4. Seminar venue: Choose a suitable seminar venue in Sanya, which can be a hotel conference room or rent a special conference center. Ensure that the venue facilities and conference facilities are complete to meet the needs of the number of participants and seminars.

5. Financial budget: make the budget of itinerary and activities, and negotiate with the financial department for approval. Ensure that all expenses, including transportation, accommodation, conference venue, catering and activities are within the budget.

6. Communication with participants: Establish effective communication channels and provide detailed information to participants, including itinerary, accommodation, meeting agenda, special requirements and precautions. Communicate through e-mail, online publishing, mobile applications, etc.

7. Meeting equipment: Ensure that all necessary equipment is available during the meeting, such as projector, sound system, whiteboard, notebook computer, etc. Test and debug the equipment to ensure the smooth progress of the meeting.

8. Activity arrangement: Organize some extra activities, such as cultural exchange, group building activities or sightseeing, to increase the interactivity and interest of participants.