How to use calendars in outlook

By using Microsoft Outlook Mobile in Windows Mobile, the information in Outlook can be easily synchronized on the computer, so that Xiao Huang can manage his schedule anytime and anywhere through his mobile phone. (The screenshot of this article is from the Windows Mobile emulator)

1. On the Windows Mobile start page, click the calendar option, as shown in figure 1.

Figure 1 Windows Mobile Start Page

2. At this time, you can view the schedule synchronized from Outlook on the computer side in your mobile phone, as shown in Figure 2.

Figure 2 Synchronization schedule

3. Click the "Menu" option in the lower right corner to create, delete and edit appointments by executing the related commands in the drop-down menu. All operations will be automatically synchronized to Outlook on the computer side, so don't worry about not seeing the revised schedule information on the computer, as shown in Figure 3.

Figure 3 Automatic synchronization

Manage schedules through voice calls.

Thanks to the powerful unified messaging function in Exchange Server 20 10, Xiao Huang can flexibly manage his schedule just by voice call.

1. Dial the voice email number of the enterprise through the mobile phone (the enterprise can set it as required), as shown in Figure 4.

Figure 4 Voice mail box

2. After the voice mailbox is connected, the UM auto attendant will play voice prompts to the caller (UM auto attendant is a group of voice prompts or. Wav file, which can be set by the enterprise itself). According to the voice prompt, you need to enter your own PIN code through your mobile phone (designated by the enterprise).

3. Continue to select the items to be viewed according to the voice prompts, for example, switch from "schedule" to the schedule processing flow.

4. According to the voice prompt, select the date to view the schedule, for example, say "tomorrow". At this time, you will hear the schedule information for tomorrow, which generally includes the meeting time, meeting place and meeting title.

5. After playing the brief schedule information, you will be prompted to choose the next operation, such as the next day, canceling the meeting, meeting details, playing the title, sending me late, clearing the schedule, etc. You can also choose more function options by saying "More Options".

No matter which option is selected, the UM automatic assistant will give corresponding voice prompts and go to the corresponding processing flow for automatic processing. Take "I will be late to send" as an example.

6. When the UM car assistant hears the sound "I will be late for sending", it will prompt you to confirm the late time, for example, "10 minutes". In this way, the system will automatically send an e-mail to all participants of the currently selected meeting, informing you that you will be 10 minutes late, as shown in Figure 5.

Figure 5 Voice prompt

7. If you want to continue voice processing other information, you can say "main menu" to return, and if you want to end this voice call, you can say "goodbye". After confirmation, you can end this voice call.

Manage your schedule on the iphone.

In addition to using Windows Mobile to easily synchronize and manage schedules in computer-side Outlook, you can also use the Microsoft Exchange mailbox provided in iphone to achieve the same function.

1. Click the "Settings" option in the iphone to enter the "Settings" page, as shown in Figure 6.

Figure 6 Settings page

2. Click the "Mail, Address Book, Calendar" option on the settings page to enter the "Add Account" page, as shown in Figure 7.

Figure 7 Mail, Address Book, Calendar

3. On the Add Account page, click the "Microsoft Exchange" option to start adding email accounts, as shown in Figure 8.

Figure 8 Add Account Page

4. On the "Exchange" page, according to the screen prompts, enter the specific email address, domain, user name and password in the corresponding position, and then click the Next button in the upper right corner to start verifying the email account, as shown in Figure 9.

Figure 9 Input verification information

5. After the email account is verified, fill in the correct server address according to the actual situation, and then click Next to continue setting other options, as shown in figure 10.

Figure 10 verification information

6. Select the content that needs to be synchronized with the server, including email, address book and calendar. In this paper, only synchronous calendars are selected, as shown in figure 1 1.

7. Finally, after clicking the Save button, you can start to synchronize the calendar in Outlook on the computer side.

Figure 1 1 Synchronize Calendar

8. Click the "Calendar" option on the iphone to easily view the synchronized schedule, as shown in figure 12.

Figure 12 Synchronization Plan

9. In the schedule list, click the schedule you want to view to view the schedule details, as shown in figure 13.

Figure 13 Schedule details

10. In the event details page, click the edit button in the upper right corner to enter the edit page and edit the schedule information again, as shown in figure 14.

Figure 14 Editing schedule information

1 1. If you want to add a new schedule, you can click the plus button in the upper right corner of the calendar page to enter the Add Activity page, enter the schedule information according to the screen prompts, and finally click the Finish button in the upper right corner. The newly added schedule will also be automatically synchronized to Outlook on the computer side, as shown in figure 15.

Figure 15 Add a new schedule

Mobile schedule management allows Xiao Huang to control the schedule anytime and anywhere, making the office more flexible and efficient.