Administrative assistant interview question and answer

Administrative assistant interview question and answer

When you interview an administrative assistant, what questions do interviewers often ask you? The following are the interview questions and answers of administrative assistants I collected for reference only, hoping to help you.

Administrative assistant interview question and answer

Please write down the official documents commonly used by enterprises?

Answer: (Investigate the general understanding of official documents)

General company documents include notices, requests for instructions, meeting minutes, letters (invitations, replies), summaries, reports, etc.

2. In your understanding, what should administrative work include? How can I do this job well?

Answer: (Examining the overall feeling of administrative work)

1, daily affairs (text entry, copying, printing, arranging meeting minutes, personnel reception, telephone reception, procurement, office supplies distribution); Archives contracting work.

3. Next month 15 company will hold a half-year summary meeting, which will be undertaken by you. Please make a calendar (that is, what needs to be done, who will do it and when). The organization of the company is as follows: marketing department, product research and development department, administrative personnel department and finance department.

A: (Examining the ability of organization and coordination)

The planning scheme is drafted by the administrative assistant.

1, explaining the purpose of this meeting;

2, the implementation of the meeting time and place, mainly with the immediate leadership to determine;

3. Determine the participants;

4, the implementation of the meeting, consultation with the leadership;

5. Determine the agenda of the meeting and consult with leaders. Others, venue layout, conference services.

Please draft a notice about the National Day holiday.

Answer: (Examine the official document format)

Notice on National Day Holiday

Company department:

This year's National Day holiday lasts for 7 days, from September 30th to 6th. Where 1, 2 and 3 are legal holidays, and the public holiday on September 30th (Saturday) is adjusted to 65438+1October 4th (Wednesday); 65438+1 October1is both a public holiday (Sunday) and a legal holiday. Transfer to 65438+1October 5th (Thursday), 65438+1October 6th (Friday) and 65438+1October 7th for normal work.

Before the festival, all departments should do a good job in cleaning and safety before the festival; During the festival, personnel of all departments should pay attention to personal safety.

Finally, I wish all departments a happy holiday!

XXXXX company limited

September 28(th), 2006

5. What do you think is the difference between administrative work in IT industry and other industries?

Answer: (Examine the understanding of industry characteristics)

1, need necessary overtime and support;

2. Initiative is different from other industries;

3. Administrative services are more prominent;

4. Need to know some industry knowledge;

5. Strong artistic expression.

6. The boss of the company said at the regular meeting, "Last month, the company used a lot of electricity, and there was some waste. Everyone should pay attention. " How do you handle this situation?

Answer: (examine the initiative and meticulous degree of work)

Send a notice first, and then spend a few minutes at the weekly departmental meeting to emphasize it. At the same time, we should start from ourselves, save electricity at ordinary times, and when we see waste in our daily work, we should remind them in a friendly way and take the initiative to finish it. For example, when the weather is not hot, someone will turn on the air conditioner. I'm here to tell you that the weather is fine. You don't need to turn on the air conditioner now. I'll turn it off first

You can say some details, such as: the computer doesn't have to be turned off for a long time, the air conditioner is turned off after work, the water heater is turned off after work, and the lights are turned off during lunch break.

7. The company plans to run an internal magazine to arouse everyone's work enthusiasm. What would you do with it?

1. Draw up the publication plan, such as name, content, layout, etc.

2. Cost budget.

3. solicit opinions from leaders.

4. Collect employees' opinions.

5. According to the suggestions of leaders and colleagues, make reasonable revisions to the publishing plan.

Eight, from the administrative aspects to control the daily cost of the company, which aspects do you think to start with?

To control the daily cost of the company, we should start from the following aspects:

1, copy and print control.

2, office supplies procurement cost control.

3, office supplies recipients control.

4, office supplies use control.

5, water and electricity cost control.

6, office telephone cost control.

7. Cost control of meetings and activities.

8. Publicize the awareness of saving to all members of the company on a regular basis.

Nine, as far as general enterprises are concerned, how to classify files?

Administrative management, business management, personnel management, sales, finance, equipment files.

X. The superior supervisor of the company will visit the company tomorrow. What preparations do you think are needed?

The following work should be done:

1. Accommodation arrangements.

2. Travel arrangements.

3, work report data collection.

4. Work meeting arrangement.

5. Arrangements for accompanying visitors.

The government's support and administrative assistance is an effective operational aid for a core department or company to carry out its work, which means that administrative assistant is one of the most common company positions in the market.

Working in the administrative department requires extensive skills and abilities. These interview questions examine the key skills of a qualified administrative assistant and discuss the abilities needed to succeed in the job, which will help you prepare for possible problems in the interview and help you succeed in the interview.

2. Draft relevant official documents; Assist immediate leaders to plan staff activities and organize meetings and activities;

3. Assist the leaders directly under the company to build corporate culture, and draft and modify relevant systems;

4. Greening the office space of the company; Office space cleaning and environmental maintenance.

5, labor discipline supervision, administrative funds statistics and accounting.

6. Logistics support services (office equipment maintenance, business card printing, food ordering, etc.). )

7, collect relevant government policies and information, industry information.

Further reading

Interview skills of administrative assistant

First of all, we should be prepared for the image before the interview. Civil engineering positions require the interviewer to have good affinity and be able to fully communicate with others, which requires the interviewer to maintain a good attitude to face the recruiter. The key is to achieve eight words-let nature take its course and be neither humble nor supercilious. Only in this way can you leave a good impression on recruiters and convince them that you have the ability to get along with your colleagues in the future.

We should smile, look directly at the examiner, avoid mood swings, and go to two extremes: First, we think that the person sitting opposite us is knowledgeable and will be laughed at if he answers wrong. Therefore, I am timid and dare not express my views freely; On the other hand, I am confident and don't care about the recruiter at all. I feel that the other person is not as good as myself. Both of these performances are unacceptable, and the best performance should be to look at each other positively, be polite, and be neither humble nor supercilious.

We should establish two kinds of mentality:

First, the purpose of the interview is cooperation rather than competition. Recruiters are usually friendly to candidates. His purpose is to select excellent talents to enter his own company, so as to enhance the competitiveness of the company, rather than compete with candidates. Therefore, candidates should not psychologically locate who is strong and who is weak. This is not the purpose of the interview. Two. Both of them have equal status in the interview, and the interviewer is here to look for a job, not a job. The interviewer is looking for a job through competition, not begging for a job from the recruiter. The key to success lies in your own talent and improvisation.

Second, the interviewer should pay attention to his' etiquette' in the interview, that is, the office interview etiquette. Because the image and etiquette of administrative clerks often represent the image of the company, we must pay full attention to this point in the interview. Generous appearance and decent behavior. It is inappropriate to wear avant-garde and heavy makeup, especially unconventional clothes and decorations such as rings and long hair for boys, which is inconsistent with the identity of administrative clerks and leaves a bad impression on recruiters. After the interviewer takes a seat, try not to shake his legs, play with pens, touch his head and stick out his tongue, which will easily give the recruiter an immature and solemn feeling. Generally speaking, the dress should be dignified and generous, and can be slightly modified. Boys can blow their hair clean and clean their shoes. Girls can wear elegant professional clothes. In short, they should give the recruiter a feeling of generosity and competence.

Third, civil positions need strong language skills, so we should pay attention to the special content, tone and sincerity in the interview. If the job seeker's speech is upside down and the meaning is unclear, it is easy to make people feel that they can't undertake the great task or the language is beautiful, but it is flashy and lacks sincerity, which is not a successful expression.

When answering questions, we should make dialectical analysis and answer questions in multiple dimensions. Don't fall into absolute affirmation and negation when answering questions, but consider both sides. Judging from some questions in many interviews, the focus of evaluation is often not the interviewer's right or wrong answers, or the approval and opposition of opinions, but the convincing degree of analysis and reasoning. Therefore, it is necessary to analyze the problem dialectically and fully reason and demonstrate, instead of simply drawing conclusions. Sometimes, it is necessary to think from multiple angles and analyze the specific situation.

At the same time, we should think calmly and clear our minds. Generally speaking, when the recruiter asks a question, the candidate should think about it a little and don't have to answer it in a hurry. Even if the questions asked by the recruiter are similar to those you prepared in advance, don't answer the questions as soon as the recruiter's voice falls. That may give the recruiter a feeling that you are not answering questions with your brain, but memorizing prepared answers. If it is a topic that has never been touched before, it is even more necessary to think calmly. If you sharpen your knife and don't mistake the woodcutter, you may be wrong, rambling or disorganized, with a beard. After thinking, clearing the train of thought, grasping the main points, and answering questions in a clear-cut manner, the effect will be better.

Basic secrets of successful interview for administrative assistant;

1.GAI's plan.

2. Be familiar with the current situation of the applicant company and accumulate common sense in related industries.

3. Examine your own strengths and weaknesses.

4. Practice dealing with things that are unfavorable to your interview.

Principle 1: Don't say anything negative, and don't apologize or explain too much.

Principle 2: use positive things to offset negative things, and it is best not to say anything that is detrimental to the image.

5. Build self-confidence.

6. Simulate possible questions and prepare to ask questions to the object.

What do you think is the most important work item in this job?

What are the assessment methods and standards of your company?

What is your company's future business plan?

When will your company inform you whether to accept or not?

7. Send attractive messages.

Emphasize that you are the most potential benign asset of the company in the future.

Have a clear goal in life

Strong willingness to work

Ability to work with colleagues and teams.

Master the principle of sincerity

In terms of employment standards, talent is the primary principle, and sincerity is an important mobile factor. It is sincere to be fully prepared before the interview, clean and tidy, and fully show yourself.

How to answer those questions that have no clear answers?

We shouldn't just answer such questions with simple "yes" or "no". This kind of problem should be thought carefully and quickly, and the following content should be supplemented with appropriate details, and the negative content should be acknowledged with a "but" to make a turning point, and then the positive aspects should be supplemented. In short, answer indirectly and avoid being in a passive state.

For example:

What is your weakness?

B: My weakness is that I am strict with myself and have no temper.

What do you think work means to you?

B: Work is a part of life, a means to make a living and a way to realize the value of our life.

What do you think is the most important thing for you to be happy?

B: Seize the day. Even if the work was difficult at that time, I would try to finish it on the same day instead of giving up.

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