Organizational structure and function analysis

2 organizational structure and function analysis

Organizational structure and function analysis is the simplest part of the whole system analysis. Organizational structure and function analysis mainly includes three parts: organizational structure analysis, relationship analysis between business process and organizational structure, and business function list. Among them, the analysis of organizational structure is usually realized through the organizational chart, which depicts the organizational structure learned from the investigation in detail on the chart as a reference for subsequent analysis and design. The analysis of the relationship between business process and organizational structure is usually realized through the business and organizational relationship diagram, which uses the information obtained from system investigation to focus on the analysis of the relationship between management business process and organizational structure, and is the basis for subsequent analysis and design of new systems. The business function list lists all the management business functions in an organization in the form of a table, which is the basis for future function/data analysis, determination of management functions to be realized by the new system, analysis and establishment of management data index system.

2. 1 organization chart

The organization chart is a tree structure chart that reflects the subordinate relationship within the organization, as shown in Figure 202. When drawing the organization chart, it should be noted that except those logistics departments (such as canteen, repair, infirmary, kindergarten, primary school, etc.), other departments must reflect it comprehensively and accurately. ) is not directly related to the production, operation and management of the enterprise. In order to show the operation process of an enterprise, we often draw the relationship diagram between enterprise logistics and management organization, as shown in Figure 203.

2.2 Analysis of Organization/Business Relationship

The organization chart reflects the internal and subordinate relations of the organization. However, the degree of contact between the various parts of the organization, the main business functions of each part of the organization and the work undertaken in the business process cannot be reflected. This will bring difficulties to subsequent business, data flow analysis and process/data analysis. In order to make up for this deficiency, an organization/business relationship diagram is usually added to reflect the relationship between various parts of the organization when undertaking business, as shown in Figure 204. In the organization/business relationship diagram, we horizontally represent the organization name, vertically represent the business process name, and fill in the role of the organization in the business execution process in the middle column.

In the picture:

"*" indicates that the business is the main business of the corresponding institution (i.e. the work supervisor);

"X" indicates that this company is an auxiliary company participating in this business coordination;

"√" indicates that the company is the relevant unit (or related unit) of the business;

Space: indicates that the company has nothing to do with the corresponding business.

2.3 List of business functions

In an organization, it often happens that every part of the organization cannot fully reflect all the businesses contained in that part. Because in practical work, the division of institutions or the determination of their names are often based on the initial collection of similar business personnel. With the development of production, the expansion of production scale and the improvement of management level, some parts of the organization have more and more business scope and more detailed functions, and many businesses are derived from the original single business. These businesses are managed by different business personnel in the same organization, and the nature of their work has gradually changed. When this change develops to a certain extent, it will cause the change of the organization itself, and it will split into a new and specialized organization to complete a certain kind of specific business functions. For example, the earliest quality inspection work was carried out by the production department, finished product warehouse and production workshop respectively. Later, due to fierce market competition and product management needs, quality inspection departments came into being. We can't think about all these changes in advance, but we can find their functions.