Effective methods of time management

Effective methods of time management

1. Review every day and prioritize urgent matters.

2. For very difficult tasks, start with a small part and deal with them immediately.

3. Consider the day’s schedule and adopt corresponding working methods.

4. If something is not worth doing, send subordinates to do it for you.

5. The working day is divided into parts, each period is 30 minutes.

6. Review the schedule and evaluate work efficiency.

7. When arranging your schedule, leave some time for reflection.

8. Forecast the work time and see if it is accurate.

9. Keep a record of your schedule at any time. Memory alone is not reliable.

10. Turn long-term planning into a weekly or one-day action plan.

11. Draw a work resume and plan what to do next.

12. Several tasks are difficult to prioritize, so find a new way to find a second plan.

13. Reconcile the differences between you and your superiors in the order of work arrangements.

14. It is necessary to promptly discover conflicts with colleagues regarding work arrangements.

15. Classify all the work in the log according to importance.

16. If your worksheet is full of Category A tasks, delegate them to others or reclassify them.

17. Continuously change work priorities as circumstances change and new information emerges.

18. Discussions should be brief and questions without conclusions should be avoided.

19. Give yourself some quiet time every day.

20. Don’t worry about not putting the phone away.

21. Record the times when your physical and mental power peak and understand how long they last.

22. Leave some energy for family life and recreation after work.

23. It is recommended that companies operate with flexible working hours to improve work efficiency.

24. Choose a log that looks beautiful and is satisfying to use.

25. Always keep a pen in your diary to record information and dates at any time.

26. Use colored pens to mark the different importance of tasks.

27. The deadlines you set must be realistic. Deadlines are set to help you complete the task rather than to create tension.

28. Delegate work, whether it’s work you like or don’t like.

29. When the work is completed on time, you should reward yourself.

30. Make plans in your diary, don’t go a year ahead.

31. Make sure you do at least one thing that makes you happy every day.

32. The last thing in the evening, read an article by your favorite author.

34. Use an electronic notebook to list your weaknesses, and then plan to overcome them one by one.

35. Clear away the useless things on the desk, leaving only the current work at hand.

Make changes now

There are many practical things you can do here - whether it is cleaning up your desk and keeping it tidy, or keeping the documents on your computer clearly organized. All can improve your productivity in the short or long term.

36. Pay attention to the “post-it note” and be careful not to lose it.

37. Clean up every day and don’t leave the mess until tomorrow.

38. Mark special key points in the document to speed up re-reading.

39. Put a clock in the office so that both you and the guests can see it. 40. Re-examine your filing system every few months. 41. Create a filing system that will thrive with you and your business.

42. Check your save file regularly and throw away files you no longer need.

43. Put the files that are difficult to classify into a folder and label them with "Other".

44. Save only important documents that you will refer to in the future.

45. A secretary or colleague will answer the call first.

46. Pick up the phone receiver to signal the end of the meeting.

47. If someone follows you into the office, don’t sit down.

48. If the door is open, keep your seat out of sight of others.

49. Throw away any information you think you don’t need.

50. Take advantage of every opportunity to stand and touch as much as possible - so that you can leave at any time.

51. Only copy information for those who need to know.

52. Stop subscribing to magazines you no longer read.

53. Take out the newspapers and periodicals you want to keep and save them for reference.

54. Keep only the most important reading materials on your desk.

55. Evaluate the relevance of each piece of information to the work in progress.

56. Before interrupting others, consider that their time is just as valuable as yours.

57. Only consider holding a meeting when other options fail.

58. Don’t make random guesses about your colleagues.

59. Before you make a call, take a deep, relaxing breath.

60. Avoid distraction when making phone calls and concentrate on listening to what the other party is saying.

61. While you’re on the phone, keep another piece of work handy in case you’re kept on hold.

62. Tell people when they can call you.

63. To avoid being interrupted, you can change your phone line.

64. Never drag the material you want to write back - it will accumulate.

65. Underline the key sentences in the report you must read.

66. Quickly read newspaper headlines.

67. Separate important reference materials from other documents.

68. Clean out unnecessary files on your computer once a month.

69. Think carefully about your computer configuration.

70. Make sure your email is short and your address is accurate.

71. Encourage others to express their opinions, even if their views are contrary to yours.

72. Listen more and talk less, and keep meetings short.

73. If the daily meeting lasts longer than one hour, ask colleagues to interrupt it "emergencyly".

74. Allocate a certain amount of time to each topic on the agenda.

75. Encourage people to attend only the parts of the meeting that are relevant to them.

76. Write down the matters passed by the meeting in the memo of the meeting.

77. Before traveling, evaluate whether the trip is necessary and whether the money is worth it.

78. If possible, stuff everything you need into a small suitcase.

79. Bring some work to do in the terminal in case the flight is delayed.

80. Set your watch according to the local time of your destination.

81. Before calling, check the hotel’s charges for phone calls.

82. Check whether your electronic equipment requires an adapter when used abroad.

83. Arrange two to three short vacations every year instead of working all the way to the end.

84. Set aside some time regularly to pursue hobbies and enjoy leisure and relaxation.

85. Aim to try new things every day and manage other people’s time. In order to arrange your time perfectly, you must also manage the time of your employees, colleagues and subordinates. Learn to authorize or entrust them to do things for their children, share tasks, and master the art of getting along with superiors and subordinates.

86. Keep expectations high and people will put their efforts into practice.

87. When persuading others, use facts instead of emotions.

88. Care about what others want.

89. Hearing and listening are different. You must learn to listen.

90. When you delegate tasks to others, make sure you state your purpose clearly.

91. Set aside some time to do things you can do alone.

92. Have a checklist to help you monitor the progress of entrusted work.

93. Rewards should be generous and reprimands should be appropriate.

94. Set clear and feasible completion time for tasks delegated to others.

95. Don’t let colleagues distract you with unimportant things.

96. Hold a meeting in a coworker’s office so you can leave if you need to.

97. Set aside time to make your office open to everyone.

98. Only ask your colleagues for advice when you have more than one difficult issue to discuss.

99. Imitate the boss’s working model and try to adopt it.

100. Ask your boss about his family life - this will help you build a good relationship with him.

101. Remember that time is the most democratic, no one has more than you, and no one has less than you. ;