Specification for warehouse management

In order to standardize the warehouse management, ensure the safety, integrity and order of the stored materials, and make the warehouse management meet the needs and management requirements of all departments of the company, this management specification is specially formulated.

Second, the scope.

This specification is applicable to guide the work of warehouse employees.

Three. accountability

3. 1 The hotel logistics manager is responsible for the leadership and supervision of the warehouse;

3.2 The microcomputer administrator of the warehouse is responsible for the operation and application of the warehouse management system, the collation of account tables, and the collation and reporting of computer data;

3.3 The warehouse staff are responsible for the procurement, acceptance, verification and distribution of materials and raw materials, and assist in the financial inventory at the end of each month;

3.4 The warehouse foreman is responsible for the daily management and work coordination of the warehouse;

3.5 The warehouse attendant is responsible for sorting out the report and handing it over;

3.6 The company's audit department, financial auditor and quality inspector are responsible for the supervision and inspection of the warehouse.

Fourth, the detailed rules for implementation

4. 1 Pre-shift work

4. 1. 1 warehouse employees should meet the requirements of the hotel gfd specification before going to work;

4. 1.2 warehouse staff should arrange the hygiene of the area under the jurisdiction of the warehouse according to the requirements of hotel hygiene standards and the division of labor of the warehouse foreman before the handover;

4. 1.3 The foreman of the warehouse shall conduct a comprehensive inspection of the hygiene and gfd in the area under the jurisdiction of the warehouse staff before the shift, and rectify immediately if any nonconformity is found. If it is not corrected in time, it shall be punished in accordance with the Regulations on the Administration of Hotel Punishment.

4.2 Internal management of warehouse

4.2. 1 Warehouse employees are not allowed to bring bags to the warehouse when they go to work, and other warehouse employees are prohibited from bringing bags to the warehouse. Warehouse employees who need to bring bags to and from work must be placed in the security duty room, and warehouse employees must take the initiative to find security when entering and leaving the hotel. Warehouse employees are responsible for the supervision and inspection of the above regulations, and once found out, they will be severely punished in accordance with the Hotel Punishment Management Regulations;

4.2.2 According to the area specified by the hotel, the hotel warehouse is divided into wine area, seasoning area, miscellaneous goods area and other areas, and each area is in the charge of a special person. Valuable materials should be stored separately, protected by special personnel, and independent accounts should be established when necessary. It is strictly forbidden to misplace materials.

4.2.3 Non-warehouse employees, picking employees or anyone who needs to work shall not enter or leave the warehouse without reason. Once found out, the company's quality inspection department will impose penalties in accordance with the "Regulations on Hotel Punishment Management";

4.2.3 The warehouse site, shelves and articles shall be kept clean and orderly, and the materials shall be placed in categories. The hygiene of warehouse shelves should meet the hotel hygiene standards;

4.2.4 The storage of inventory materials shall meet the protection requirements of products, such as waterproof and moisture-proof, and the principle of first-in first-out shall be followed for materials entering and leaving the warehouse;

4.2.5 The warehouse foreman shall notify the quality inspection department of the company within one month of the unused inventory materials of the hotel, and the quality inspection department shall coordinate the handling;

4.2.6 The overstock of materials caused by any reason may lead to the expiration of materials, and the warehouse foreman shall notify the quality inspection department of the company in writing one month before the expiration of materials, and the audit department of the company shall coordinate the handling;

4.2.7 All losses caused by storage shall be investigated by the logistics manager and compensated by the relevant responsible person.

4.3 Purchase and purchase

4.3. 1 The foreman of the warehouse is responsible for filling in the Purchase Order for Hotel Materials, which will be submitted to the purchasing department after being reviewed by the general manager of the store, and the purchasing department will implement the purchase according to the Procurement Management Procedure;

4.3.2 With the approval of the company, the warehouse manager who supplies products for a long time puts forward the purchase demand to the supplier in time according to the inventory and inventory standards and combined with the sales situation, and reports it to the general manager of the hotel for approval;

4.3.3 The warehouse keeper shall fax the purchase order approved by the kitchen to the purchasing department of the company before 20: 00 every day, and the purchasing department shall be responsible for the purchase;

4.3.4 The items purchased by hotel departments shall be examined and approved according to the examination and approval procedures, and then handed over to the warehouse keeper, who will hand them over to the purchasing department of the company for purchase.

4.4 Verification and warehousing of articles

4.4. 1 The warehouse keeper is responsible for the verification and confirmation of all incoming materials, mainly verifying the shelf life, certificate of conformity and anti-counterfeiting marks of products. The inspection of special materials shall be carried out according to the requirements of Inspection and Test Management Procedure and Procurement Management Procedure, and the specifications, models and quantities of products shall be confirmed.

4.4.2 Materials that have not been inspected or verified are prohibited from being put into storage, and unqualified materials are prohibited from being put into storage. When materials are put into storage, a receipt document must be issued, and any department of the company is prohibited from temporarily storing materials in the warehouse;

4.4.3 If it is too late for inspection or verification due to time, the warehouse can go through the temporary storage procedures, and go through the warehousing procedures after inspection or verification is released;

4.4.4 It is forbidden to return the warehousing materials approved by the purchasing department manager without the audit of the company's quality inspection department, and the losses caused by the return shall be borne by the inspector, verifier or warehouse keeper or both.

4.4.5 Any return of warehousing materials must be notified to the company's quality inspection department, which is responsible for investigating the reasons for the return and punishing the relevant responsible persons;

4.4.6 Every day, the warehouse keeper, together with the purchasing department and the material using department, is responsible for confirming the daily purchasing quantity of materials according to the time specified by the hotel and the actual purchasing quantity.

4.5 Material Delivery Management

4.5. 1 The materials shall be examined and approved according to the authority specified by the company. Without approval, the materials are not allowed to leave the warehouse, and the outbound order must be typed, and all items in the outbound order must be filled in clearly and completely;

4.5.2 The material picker shall submit the bill of materials to the warehouse 2 hours before meals, and the warehouse keeper shall complete the corresponding materials within 1 hour. The picking person shall check the name and quantity of the materials in person and sign the picking list for confirmation, and the hotel shall designate a special person to pick up the materials.

4.5.3 It is forbidden to return the outbound materials to the warehouse. The consignee should do a good job of verifying the goods before taking delivery. If there are quality problems with the outbound materials, the quality inspection department of the company should investigate the reasons for the responsibility, find out the relevant responsible person, and impose penalties according to the requirements of the Hotel Punishment Management Regulations;

4.5.4 In case of quality problems caused by the supplier, the warehouse shall promptly notify the quality inspection department, purchasing department and audit department of the company, and the purchasing department shall coordinate the supplier's handling and report the results to the audit department of the company, which shall reflect them in the monthly audit report;

4.5.5 Especially for small consumables, warehouse personnel should strengthen management, and it is strictly prohibited to take and put them around. Once discovered, the company will severely punish them.

4.6 Inventory cleaning and report submission

4.6. 1 The branch shall organize relevant departments to thoroughly inspect the warehouse at least twice a month, and increase the frequency if necessary. The inventory data shall be reported to the Finance Department and the Audit Department for future reference, and the Finance Department shall organize a comprehensive inventory of the warehouse at the end of each month and prepare financial settlement;

4.6.2 Each branch company shall formulate the warehouse material inventory standard according to the sales situation and supplier situation. Without the approval of the general manager of the company, the warehouse materials shall not exceed the warehouse material inventory standard, which shall be reviewed by the purchasing department manager and approved by the general manager of the mall;

4.6.3 The daily account that occurred on the same day must be settled on the same day, input into the computer system and reported to the finance department on the same day;

4.6.4 All files entered into the computer system must be valid and approved, and manual account reconciliation and offset are prohibited. Once found out, it will be severely punished in accordance with the requirements of the Regulations on the Administration of Hotel Punishment;

4.6.5 The files that occur every day must be entered into the computer system on 25th of each month. After checking the original vouchers, they will be bound into volumes and submitted to the Finance Department.

Verb (abbreviation of verb) related documents

Regulations on the Administration of Hotel Punishment

Inspection and test management procedures

Procurement management procedure

Hotel gfd code

Hygienic standard of hotel

Non-compliance with management procedures

Relevant records of intransitive verbs

purchasing requisition

Material application form

Warehouse material inventory standard

Outbound order

Receipt form