What are the meeting formats?

What are the main forms of the meeting?

Hainan conference company said that there are several main forms of meetings.

Form 1: Plenary meeting: As the name implies, it is a meeting attended by all staff. According to the number of people, you also need to choose the right meeting place, the right meeting type and so on.

Form 2: Seminar: Although knowledge is also taught, it is mainly about learning skills. Generally speaking, the seminar is practical and operational. Participants will actually study a project, experiment with a product or do something. Because of this, attending seminars is usually stressful, unlike attending plenary meetings. Just sitting in the conference room with hundreds of other people listening.

Form 3: Forum: The forum is characterized by repeated and in-depth discussions, which are generally presided over by the group leader. It can have many listeners.

These are the three main forms of meetings. Hainan conference company said. In addition to these three forms, there are other forms of meetings. For a company like Hainan Conference, it is more necessary to prepare and plan the conference according to the form of the conference. Only in this way can we plan a good meeting.

What are the meeting formats?

Plenary session

As the name implies, the plenary session is open to all participants, that is, a meeting that everyone can attend. According to the number of participants, you need to arrange a suitable venue to ensure that all participants can see the speaker. seminar

Although we also impart knowledge, we mainly learn skills. Generally speaking, seminars are practical, and participants will actually study a project, experiment with a product or make something. Because of this, attending seminars is usually stressful. Unlike attending the plenary session, it only needs to sit in the conference room with hundreds of other people to listen. Because there is more substantive contact between the participants and the host, most seminars have limited participants.

forum

The forum is characterized by repeated in-depth discussions and is generally presided over by the group leader or spokesperson. There can be a large audience, and members of the special group and the audience can express their opinions and opinions on all aspects of the problem. Two or more speakers may hold opposite positions and address the audience instead of telling each other. There is free communication between audience and speaker, and between speaker and speaker. The moderator presided over the discussion, summed up the views of both sides and asked the audience to ask questions. seminar

A symposium means that each speaker takes turns to express his views on the topic. There is no communication between the speaker and the audience. It's just a series of speeches on a certain topic.

workshop

A symposium is a group meeting that deals with special problems or tasks. Participants learn and discuss a topic, and share knowledge, skills and views on problems.

A discussion group organized by users who share common topic interests.

The English word for the discussion group is "panel", and P means "equal person". In other words, speakers and participants can communicate freely in the discussion group without any audience participation. give a lecture

Lectures are more formal and organized, often taught by one or several experts alone, and the scale of lectures can be large or small. The audience can ask questions after the lecture, and sometimes the organizer will not arrange for the audience to ask questions.

symposium

Academic seminars and forums are similar, and there is communication between listeners and speakers. However, the exchange of academic seminars is not for all audiences, and usually only three or four participants can participate in the exchange. The advantage of this form is that it can better control the atmosphere of the venue, especially the time and opportunity of asking questions. This often happens in meetings. When many listeners want to ask questions, there are only five minutes left. At this time, it is difficult for the host to control the scene. If only three or four representatives ask questions, the host can fully consider their representativeness, control the number of questions each person asks, and master the speaking time.

Glass fish tank meeting

The glass fish tank meeting is a very unique discussion meeting. Usually, six to eight participants form a circle on the stage or in the middle of the room, with an empty seat in the middle of the circle. Other participants can only sit on the sidelines as spectators and can't speak. Only people sitting in the circle can talk. If an audience wants to speak, he must go to the circle, sit in the empty seat in the middle, and then return to his original seat after speaking. Usually, the glass fish tank meeting has a moderator. He can participate in the "glass fish tank" discussion, or just be responsible for maintaining the normal procedure of the meeting. Because most of the audience just watch the speeches or discussions of the participants in the circle during the meeting, just like watching the activities of fish tanks or fish in fish tanks, people named it "glass fish tank" meeting. plenary session

Debate refers to a debate between two people or two groups on a certain issue, one of which is positive and the other is negative. For example, do you want to raise the service price? Is the new product being developed beneficial to the company? What is the current situation of the industry? Is it in the stage of economic recovery? * * * What impact will the newly promulgated policy have on the tourism industry? Should the country strive for the right to host the Olympic Games? Any problem between the two sides can be the topic of the debate meeting. Debate has many advantages. It pays attention to both sides of the problem and can show different views to the audience. Debate usually leads to the progress of thought or process, because the process of debate can expose many problems.

Cosplay

Most people may not think of using role-playing in meetings. However, depending on the topic of discussion, role-playing can sometimes explain a problem better. At the annual meeting of the Asian-American Hotel Owners Association, participants once conducted mediation and arbitration between franchisees and franchisees. & gt

What are the meeting types?

A. Plenary Session B, Seminar C, Forum D, Symposium E, Symposium F and Discussion Group

G, lecture H, academic seminar I, glass fish tank meeting J, debate K, role-playing L, network meeting M, plenary meeting

What are the meeting types of enterprises?

The first category: meeting name, regular meeting (including morning meeting); Theme/characteristics, fixed time, fixed reporting procedures, try to solve impromptu questions; Category, company regular meeting; Moderator, head of the hosting center/department; Participants, departments/centers, or everyone in the company.

The second category: meeting name, mobilization meeting; Theme/characteristics, fixed speech, no discussion procedure; Types of temporary/administrative meetings of the company; Moderator, head of the hosting center/department; Participants, proposed by the meeting.

The third category: conference name, seminar; Theme/characteristics, the discussion and discussion of a topic or problem may not have a result; Types of temporary/administrative meetings of the company; Moderator, head of the center/department; Participants, proposed by the meeting.

The fourth category: conference name, appraisal/evaluation conference; Theme/feature, the value, performance and quality of something must be identified by a conclusion; Types of temporary/administrative meetings of the company; The host, the general manager of the group or his designated personnel; Participants, proposed by the meeting.

The fifth category: conference name, special conference; Theme/characteristics, for a special topic, there must be a conclusion; Types of temporary/administrative meetings of the company; Moderator, nominated by personification; Participants, proposed by the meeting.

The sixth category: the name of the meeting and the review meeting; Theme/topic, usually held at the end of the year or after major events; Category, company regular meeting; Moderator, director of human resources center; Participants, proposed by the meeting.

The seventh category: the name of the meeting, summarizing the meeting; Theme/characteristics, summarizing the previous work, and researching and deploying the next work; Category, company regular meeting; Moderator, head of the center/department; Participants, proposed by the meeting.

Category 8: conference name and briefing; Subject/topic, subordinates report to superiors or related personnel; Types of temporary/administrative meetings of the company; The moderator designated by the proposer of the meeting; Participants, proposed by the meeting.

Category 9: meeting name, dispatching meeting; Theme/characteristics, task arrangement, personnel dispatch, equipment and materials mobilization; Types of temporary/administrative meetings of the company; Moderator, meeting sponsor; Participants, proposed by the meeting.

Class 10: name of meeting, regular meeting of department; The theme/characteristics of each center/department and the fixed reporting procedures; Category, departmental meeting; Moderator, head of the center/department; Participants, decide for themselves.

What kinds of meeting forms are there? Information about meeting forms is introduced.

Plenary meetings, seminars, forums, symposiums, symposiums, discussion groups, lectures, academic seminars, debates and online meetings.

What are the types of conference venue layout?

How many people can sit in a conference room depends on the size and shape of the conference room, the placement of seats, the location of the crowd, whether there are pillars in the conference room and so on. And it is also affected by the number of special passages for the disabled. It is very important to determine the number of exhibition seats. Almost all hotels and conference centers will list the number of people that can be accommodated in different conference rooms in their promotional materials. As long as the seats are not fixed, the meeting room can adjust the placement of seats according to the requirements of customers, so the same meeting room can be combined into an ever-changing meeting mode. Many hotels will use computer technology to complete the design, and the commonly used software includes: PCMA, conference matrix and room viewer. PCMA is the abbreviation of professional conference management association. They designed a laser device to measure the meeting room, print the floor plan, and then determine the size of the meeting layout space. PCMA seal can be used in advertisements in conference rooms with seats calculated and approved by PCMA. The general meeting room function area includes the podium, audience area and speech area. Some meeting rooms are not clearly distinguished, such as round table meeting rooms and conference meeting rooms. The layout types of venues can be standardized or personalized. General standardization types are:

1. Theater style

The theatrical layout is basically the same as that of the cinema (see the picture below). In front of it is the rostrum, facing the rostrum are rows of audience seats, and there is generally no table in front of the audience. Theater-style layout is suitable for regular meetings and large-scale representative meetings, and text and recording are not needed.

2. Classroom style

The classroom style is similar to the theater style, except that a table will be placed in front of the classroom seat to facilitate the participants to write. There are also some theater-style conference halls, which use hidden or folding tables near the seats to provide convenience for the participants. We also attribute this form of arrangement to the classroom style. The classroom layout is suitable for the Sanya conference held by professional academic institutions and has the nature of training.

3. Banquet style

The banquet consists of large net tables, and each round table can seat 5 ~ 12 people. Banquet layout is generally used for Chinese banquets and training meetings. In the training meeting, only about 6 people sit in each round table, which is beneficial to the interaction and communication of people at the same table.

4. Cocktail style

Cocktail-style layout is flexible and there is no fixed pattern. Cocktail parties are generally not arranged or only a small number of seats are arranged, so everyone can walk around freely and communicate after meals. Cocktail-style venue layout can only accommodate a few people behind the theater.

5。 U shape

U-shape means that the conference table is arranged in an open U-shape, and the chair is placed around the U-shape table; For projection, the projector can be placed at the U-shaped opening. Compared with the conference room of the same area, this type of pendulum can accommodate the least number of people. U-shaped layout is generally suitable for small and discussion meetings.

6. Form of board of directors

Plate shape is also called hollow shape (see the picture below). The conference table is placed in a closed "mouth" shape, and the chair is placed on the periphery of the "mouth". The board of directors is generally only used for small meetings.

In addition to the above common types of venue layout, there will be T-type, E-type, multi-U-type and so on. No matter what form it takes, the purpose of meeting room layout is to serve the meeting, or to facilitate access, or to enhance communication, or to transmit information. We must have a detailed discussion with conference planning people before the layout.

There is another important thing to consider in the layout of the venue … the arrangement of seats. In a serious meeting, the seat is a symbol of status and status, and you should not sit around at will. According to international practice: the right hand side is seven, and the left hand side is the second largest; The closer to the theme, the higher the seat and seat; The farther away from the subject. The lower the number of seats and the number of seats. According to this principle, seats can be numbered. The method of seat numbering is as follows: first, determine whether the seat is placed on the podium. In general, for meetings with higher specifications, the host and important guests can sit on the rostrum, and the first guest seat (or host seat) is generally located in the middle of the rostrum. Secondly, determine the chair seat, which can be close to the podium for easy access. Then determine the seats of other guests and VIP audience. Sometimes, if the meeting guests are not divided into three, five, nine, etc. They can sit down according to the wishes of the guests and the organizer doesn't have to make special arrangements. Finally, arrange the seat number of the general audience. If there are no special requirements, the audience can choose their seats at will.

Small and medium-sized conference rooms, especially hotel conference rooms, are generally carpeted on the ground, on the one hand, for beauty, on the other hand, it can also reduce the noise when walking. The big conference room is in the main passage and the chairman ... >>

What kinds of meeting forms are there in the State Council?

The State Council meeting is divided into the State Council plenary meeting and the State Council executive meeting. The plenary session of the State Council is composed of all members of the State Council. The executive meeting of the State Council is composed of the Prime Minister, Vice Premiers, State Councillors and the Secretary-General. The Premier convened and presided over the plenary session of the State Council and the executive meeting of the State Council. Major issues in the State Council's work must be discussed and decided by the the State Council executive meeting or the the State Council plenary meeting.

What meeting is there?

(1) According to the organizer.

It is generally believed that according to the nature of the organizers, meetings can be divided into three categories:

A, company meetings b, association meetings c, and other organizational meetings.

Company meeting

The scale of corporate meetings ranges from a few people to thousands of people. There are a large number of corporate meetings, but it is difficult to accurately count the number of corporate meetings because many companies are unwilling to open internal meetings. The theme of company meetings is usually management, coordination and technology, which can be divided into:

A, sales meeting b, dealer meeting c, technical meeting d, management meeting e, board meeting f, shareholders' meeting, etc.

Association meeting

The meetings of community associations vary in number and nature, ranging in scale from small regional organizations, provincial and municipal associations to national associations and even international associations. Associations can be roughly divided into:

A, industry association b, professional and scientific association c, education association d, technology association, etc.

Among them, the trade association is one of the most important markets for the exhibition industry, because most of the members of the association are successful managers in the industry. Association meetings are usually accompanied by exhibitions.

Other organizational meetings

The typical representative of this kind of meeting is the meeting of * * * organs, among which the number of meetings of small and medium-sized * * organs at the provincial, city and county levels is very large, which is a very considerable conference market.

In western countries, trade union meetings are also an important conference market.

(2) According to the scale of the meeting.

According to the scale of the meeting, that is, the number of people attending the meeting, the meeting can be divided into:

A, small meeting, b, medium meeting, c, large meeting, d, extra-large meeting.

Small-scale meetings: the number of participants varies from several to dozens, but generally does not exceed 100.

Medium-sized conference: the number of participants is between 100- 1000.

Large-scale conference: the number of attendees is between 1000- 10000.

Extra-large meetings: attendance exceeds 10000, such as major festivals, large-scale commendations, celebration meetings, etc.

(3) According to the characteristics of conference activities.

According to the different characteristics of meeting activities, meetings can be divided into:

A, business meeting b, political meeting c, top sales meeting d, cultural exchange meeting e, holiday meeting f, professional academic meeting.

Business meeting

Meetings held by companies and enterprises for business, management and development needs are called business meetings. The people attending this kind of meeting are of high quality, generally managers and professional technicians of enterprises.

Business meetings generally require higher facilities, environment and services, and higher consumption standards. Business meetings generally choose hotels that are generally consistent with the corporate image or at a higher level. For example, large enterprises or multinational companies generally choose hotels with the highest local star rating.

Business meetings are often accompanied by banquets. The meeting was efficient and short.

Political conference

All kinds of meetings held by international political organizations, countries and places for a political issue are political meetings. Political meetings generally take the form of plenary meetings and group discussions according to the content needs.

Exhibition meeting

Various exhibitors and some participants attending trade fairs, fairs and exhibitions will hold some receptions, reports, negotiations, signing ceremonies and entertainment activities in hotels, conference centers and other places, which can be collectively called exhibition meetings.

In addition, when some large enterprises or companies hold meetings in hotels, they also hold small-scale exhibition activities in hotels, and these meetings can also be classified as exhibition meetings.

Cultural exchange conference

Cross-regional cultural learning and exchange activities composed of various non-governmental and * * * organizations often take the form of investigation and exchange.

Training meeting

A theoretical training for training a certain kind of professionals in business knowledge, related skills or new concepts and new knowledge. Training meetings can be held in the form of lectures, discussions and demonstrations.

Holiday meeting

Some companies or associations use holidays, weekends and other time to organize staff to take vacations and attend meetings. This can not only enhance mutual understanding and enhance the cohesion of the organization, but also solve the problems faced.

Holiday meetings are generally held in hotels or resorts in scenic spots. Meetings usually arrange enough time for employees to visit, relax and entertain.

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What are the characteristics of business meetings?

Business meeting is a very common form of meeting, which refers to a meeting with a commercial nature. This kind of meeting mainly includes new product launch conference, order meeting, distributor chamber of commerce, supplier chamber of commerce, customer appreciation meeting, enterprise annual meeting and so on. Have a * * * feature, that is, strong business. Unexpectedly, this feature has other features:

I. Purpose

Any business activity has a clear purpose. Because such activities are usually very expensive, if there is no clear purpose and the expected effect cannot be achieved, such activities are not worth it.

Second, planning.

Everything must be planned, and business activities are no exception, and even more careful planning is needed. This requires careful planning before commercial activities to ensure foolproof.

Third, communication.

Extensive social communication is an obvious feature of business activities. Commercial activity itself is a kind of media, which does not play the role of communication before it is launched, but once it is launched, it will play a very good role in communication.

Fourth, operability.

In business activities, mistakes are not allowed. The operation of the whole activity process must be strictly carried out to ensure foolproof, and once there is any mistake, it will become an irreparable consequence.

Verb (abbreviation for verb) high investment.

Business activities are all large-scale activities, and the investment is relatively large, so it has the characteristics of high investment.

Interest in intransitive verbs

The success of business activities is measured by profit recovery. The greater the benefits brought to the enterprise, the more successful this activity will be. It can also improve the visibility and reputation of enterprises and bring intangible benefits to the company.