[Hotel File Management Regulations] File Management Regulations

In order to improve the various management systems of the hotel and strengthen the scientific management of hotel archives, relevant management regulations have been formulated. Below I will introduce to you the relevant information on the hotel archives management regulations. I hope it will be helpful to you. help. The hotel archives management regulations are as follows

1. The Administration Office is in charge of hotel archives work, implements unified management of hotel archives, supervises and guides, and provides training to archives staff. The administrative office has one part-time file administrator, and each department has one part-time file administrator.

2. Hotel archives refer to various text, pictures, audio and video and other materials that are valuable to the hotel and are formed during the hotel’s business and official activities.

3. All hotel departments and all employees have the obligation to keep files. Each department must designate personnel to keep the archives of its headquarters. Archives staff should be loyal to their duties, observe discipline, and be familiar with archives management knowledge.

4. Each department should collect, organize and keep the files under the management of its own department in accordance with the relevant provisions in the hotel file jurisdiction and storage period table, and transfer relevant information to the administrative office (see appendices 1 and 2). ,three). When relevant organizations and individuals in various departments need to check various files due to work needs, the administrative office should provide convenience and handle the borrowing and checking procedures in accordance with regulations.

5. No individual may take the files belonging to the hotel as his own or refuse to archive them. Managers should keep files in accordance with regulations. Anyone who commits any of the following acts will be given necessary punishments and sanctions based on the severity of the circumstances. If the circumstances are serious, he or she will be expelled.

(1) Destroying, losing or destroying files that should be kept by the department without authorization;

(2) Taking the documents and information generated during official activities that should be filed as one's own and refusing to Transfer it to the organization and archives staff;

(3) Provide, copy, and publish hotel files without authorization and files that should be kept confidential;

(4) Alter or forge files;

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(5) Neglect of duty, resulting in loss of files.

6. Department management files must be submitted to the administrative office for archiving after one year without special circumstances.

7. Units or individuals that have made outstanding achievements in the collection, organization, protection and utilization of archives will be rewarded by the general manager.

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