Travel expenses control Listen to what the financial manager says.

On June 24th, 222, the seminar on digitalization of enterprise travel expenses control was successfully held. Around the themes of digitalization frontier trend, pain point of industry digitalization transformation, enterprise cost reduction and efficiency improvement, the heads of 1+ well-known enterprises and industry experts held an ideological feast together, and the discussion on travel expenses control 4. attracted widespread attention and * * *.

in order to better present the communication of the mid-year event of travel expenses control, according to the keynote speeches and interactive Q&A by the guests on the spot, we have sorted out the complete contents of the innovation and practice of the 4. model, and provided cutting-edge exploration for corporate executives such as corporate finance leaders, administrative leaders, IT leaders, procurement leaders, and professionals such as travel service providers and industry scholars. We look forward to working with you to promote a new era of business travel management.

This article is written in combination with the guest's speech, and everyone is welcome to discuss it backstage.

1 Travel management enters the era of 4.

As we all know, travel expenses are the second largest controllable cost of enterprises, and the pain point of travel expenses management is extensive, regardless of industries and enterprises, but travel service is not the whole of enterprise travel activities. In the past mode, employees always used the method of employees' advance payment and reimbursement, and employees suffered from "advance payment"; Finance is often in the situation of unequal data and frequent reconciliation, and is deeply involved in the heavy work of repeated accounting; The administrative end is tired of dealing with all kinds of problems fed back by employees, but the satisfaction of employees has not risen; The company's travel management policies and demands can't be implemented, and there is a gap with business promotion, so there is no effective way to build travel informatization. We will find that it is difficult for a single service provider to solve all the problems on the way to finding solutions. How can we make travel no longer a problem that plagues enterprises?

Once the supplier is changed, the original data will not be retained, and the sunk cost and opportunity are also high. The management and control of bid difference is realized by the service provider, and the closed-loop management of the whole process is not realized.

compared with other businesses, travel expenses are more frequent, and auditing is often a key issue. In recent years, enterprises in various industries have paid more and more attention to the importance of internal control in business management. Pre-bank regulation, in-bank control and post-bank optimization are all necessary norms to achieve internal control and compliance of travel expenses, which cannot be achieved only by relying on back-end reimbursement. The intelligence of reimbursement is only a part of the construction of digital system of expense control.

Imagine if travel management can: approve the travel before going on a business trip, and control the travel budget and scale; The employee booking process is visible and the process can be traced back; Real-time data transmission, bill synchronous docking, bill automatic collection, reimbursement automatic write-off. Man-machine collaboration, the whole process from expense application to reimbursement is automatic and mobile, which is efficient and fast. Then, can the phenomenon of not spending and reimbursing travel expenses according to regulations still happen?

Looking back on the development history of the whole travel control industry and the practice of enterprises in travel and expense management, from the offline mining of 1. mode, to the TMC service of 2. mode, and then to the expense control reimbursement jump mode of 3., although the modes and technologies of enterprise travel control are constantly upgrading and iterating, jumping to the third-party TMC on the consumption side makes the travel consumption scene still out of the enterprise expense control system, and it is difficult to realize the closed loop of expense control until the appearance of 4. mode. Only by combining the cost control with the deep integration of travel consumption scenarios and empowering the travel control platform with digital technology can the current travel management stubborn disease of enterprises be truly solved from the root.

What an enterprise really needs is a scientific travel purchasing scheme, a perfect internal control system implementation platform, and a full-process cost control digital solution covering the events before and after.

2 Travel expenses control 4.: a leap from 3. to 4.

From the perspective of industry development, the upgrade from 3. to 4. has two key factors: one is to integrate into the comprehensive consumption scene and bring it into the expense control system, which runs through the whole process before, during and after the event; Second, intelligent technology reshapes the humanized experience of financial expense control, thus promoting the enterprise ideal of everyone's expense control.

Different from the simple reimbursement system, the Travel Expense Control 4. model draws on the successful experience of more than 3 industries and more than 1 head enterprises, creatively integrates the travel expense scene into expense control, establishes an open centralized purchasing platform that aggregates multiple suppliers, realizes the price comparison of one product and multiple suppliers, meets the compliance requirements of enterprise procurement, controls expenses from the source of consumption, and allows each employee to consciously participate in expense control, and finally forms the whole process and full link closed-loop management before, during and after the event.

what is the theoretical basis and characteristic advantages behind the successful practice of the travel expense control 4. model at the innovation level? This is what many experts are curious about.

the first one is price comparison-the model of fee control platform+centralized purchasing price comparison platform pioneered in the industry. Many manufacturers can compare prices, but the degree and specialization are different. Take the ticket price comparison as an example. It is common for everyone to show all the ticket data. How much is this flight and how much is that? This is just the same frequency ratio. In fact, we have to compare prices in the same dimension and in the same flight and cabin. Because there may be multiple quotations in one cabin, such as airline official website price, distributor special price, enterprise agreement price, etc., it is not necessarily the same cabin to compare. The price comparison should also take into account the amount of agreement between the enterprise and the airline company, and when the assessment of the agreement will be completed, which is not the best price or the final best. Some operational controls here are very important.

the second one is a line-based and scene-based management model. Expense management is a highly professional business, spanning three major fields: business, finance and taxation. Many softwares are designed from the financial point of view. Employees should choose accounting subjects when using them, and they are also required to choose which special account this expenditure belongs to when reimbursing, and to fill in the account number and bank information. But not all employees know professional financial knowledge, so they always feel very difficult when using it.

for this problem, we finally summed up a management model based on the business type, and set the applicable scope, form template, approval process, reimbursement verification rules, payment rules and budget settings, expense standards, expense templates and query and reservation control rules of the business in a strip shape. After the enterprise provides it, the system can automatically configure the business type, its expense type and accounting subjects. Employees only need to go through different processes according to what happened, and the financial department doesn't have to care whether the correct expense type and accounting subjects are collected, which is easy to understand and easy to use.

this is also the third innovation, which is based on the all-round management idea of enterprise management, instead of simply making an reimbursement system, not only considering the financial link, but also considering the business management demands, and finance is only one of the links.

Reference: Baijiahao? Industry Insight | Digital Innovation and Practice of Travel Expense Control 4. Mode.