How to prevent and deal with unexpected events and risks in meetings?

Detailed and careful planning can minimize the risk of the meeting. However, some things are really beyond your control, such as fires, terrorist activities or demonstrations; It is also possible that a hurricane that changed the wind direction hit the conference area, or that heavy rain flooded the city streets overnight; Or medical emergency, participants need to be sent to the emergency room for the night. Do you have any countermeasures for this sudden change?

The fire came quickly and violently. If there is no suitable fire extinguishing equipment or corresponding tools, the fire will spread rapidly, and the lives of you and the participants will be threatened. Hotel rooms are generally posted with escape instructions. Although the participants have seen it many times, as the planner and organizer of the meeting, they should let them know. In a fire, panic is often the cause of death. When smoke spreads, people will be at a loss if they don't know the direction. Therefore, if you take a little time to print these precautions in the plan or distribute them to the participants as additional materials, you will reduce a lot of unnecessary losses, even if you can only save one person's life, your efforts will be worthwhile.

The word terrorist attack was once far away from people, but now it is back, and many people have to face it, especially after 200 1. Many hotels and public organizations have formulated corresponding countermeasures to deal with such incidents. These countermeasures are not aimed at you, the conference organization or the hotel and convention center where the conference is held, but because they may become the target of terrorist attacks. Due to the unpredictable situation, the requirements for safety and risk management have also increased.

You should make some emergency action plans and give targeted training to employees, so that they can fight side by side with the participants when an emergency occurs. You can also cooperate with hotel staff and law enforcement agencies and follow their instructions.

Natural Disasters Another emergency that you can't control is natural disasters. Even if it is a terrorist attack, there is still the possibility of negotiation. In the face of natural disasters, you can only be at their mercy. Hurricanes, storms, earthquakes and forest fires are typical natural disasters. You can prepare for the hurricane to some extent, but if you cancel the meeting or shorten the meeting time in order to let the participants miss the hurricane, then you will encounter a budget crisis. Of course, life is more important than money. In the face of natural disasters, there is nothing you can do. The only thing we can do is to make a recovery plan and consider how to make up for the loss. In this case, insurance is a lifeguard. Don't just focus on general commercial insurance, other types of insurance are also useful.

Medical first aid

These events will happen anytime and anywhere, and they are often unexpected. A person may have a heart attack without warning. Some people will suddenly break out in a rash and have a blocked respiratory tract after eating allergic food. People with diabetes may fall into a coma. The time, place and situation of these medical emergencies are always changing.

Conference planning personnel should consider these situations when planning the meeting, communicate with the hotel medical department in advance, and be familiar with the hospitals and medical institutions near the meeting venue.

In addition, it is also wise for staff to learn artificial respiration or cardiopulmonary resuscitation. Many hotels and institutions require all personnel, from the general manager to the doorman, to take courses in artificial respiration and cardiopulmonary resuscitation methods. The purpose of these courses is to make everyone understand that saving lives is the responsibility of every citizen. We promise to make your meeting worthwhile!

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