Traditional Culture Encyclopedia - Hotel franchise - How to hold a successful cocktail party

How to hold a successful cocktail party

**Company establishment? Anniversary Ceremony

And Appreciation Reception

Planning

Formation

Project

Address:

Website:

Tel:

Fax :

E-mail:?

1. Reception background

February 2011 was the official anniversary of the establishment of ** Company.

In order to thank domestic and foreign governments at all levels, major enterprises, experts, scholars and intended partners for their long-term support and help to ** Company, on the occasion of the New Year of 2011, a special event is held to thank friends from all walks of life, Reception for new and old customers.

2. Purpose of the reception

**The company announced the anniversary of its establishment and held a thank you reception in the evening, striving to achieve the following purposes:

1. Communication platform . The thank-you reception will be built into a platform for communication between the company and its partners. On the one hand, it will introduce the business and development direction of ** Company and ** Company to all walks of life, so that the society can have a deeper understanding of the strength and vision of ** Company and ** Company. Development, on the other hand, contacts and communicates with politicians from all aspects, as well as experts, scholars, and celebrities in various fields. To further develop and expand the company and attract talents.

2. Relationship maintenance. Based on the future development considerations of ** Company and ** Company, this reception will also become one of the means to maintain the old partnership, so that partners can feel that ** Company and ** Company are always paying attention to them. ?

3. Promote cooperation. This reception is planned to be an event attended by some potential partners. Through participation, they can experience first-hand the strength and good cooperation atmosphere of **Company and **Company, so as to ultimately achieve the purpose of cooperation.

Through the overall operation and publicity of this thank you reception, we will establish a good reputation and advertising effect among governments at all levels, partners, experts and scholars, create a brand image, strengthen the team of partners, and prepare for the future. Prepare the ground for work.

3. Theme of the reception

With the theme of "The sea embraces all rivers and brings together the world"

Alternative theme: (text on stage background board)

(1) "The vast sea and hundreds of rivers gather together for you and me - 2011 ** company establishment ceremony and customer appreciation meeting"

(2) "The vast sea and hundreds of rivers bring ** forward hand in hand - 2011 **Company Establishment Ceremony and Customer Appreciation Meeting in 2011"?

(3) "Sincerely thank you for being there along the way - **Company Establishment Ceremony and Customer Appreciation Meeting in 2011"

(4) "The sea embraces all rivers and brings together people from all over the world - 2011 ** Company Founding Ceremony and Customer Appreciation Party"

4. Reception Format

Form Content: Buffet Dinner and Cocktail Reception , wonderful performances, lucky draws, etc.

The buffet provides a variety of wines, drinks, juices, various fruit plates, snacks, etc.

Alcohols should include: cocktails, beer, wine, champagne, brandy, whiskey, liquor, etc.

Wonderful performances: Negotiate with the etiquette company to determine the program and performance company.

The overall thank you reception will be limited to about 90 minutes.

5. Cocktail Reception Time

2011: 18:30-20:00 (about 90 minutes)

6. Cocktail Reception Location

Alternative location:

***Hotel contact person:**

**Hotel banquet hall? Contact person:**

** Hotel banquet hall contact person: **

Note: Since the offices of our company and ** company are in Dalian Ocean Building, it is recommended not to choose Dalian Ocean Hotel as the venue for the cocktail party

7. Participation in the cocktail party Personnel (see attachment for specific list)

1. ***() guests participated in this cocktail reception, including:?

() members of the Municipal Party Committee attended the event

() members of the Municipal People’s Congress attended the event

() persons from the municipal government attended

() persons from the Municipal People's Political Consultative Conference attended

() senior leaders attended

() persons from various committees attended

() personnel from colleges and universities attended

() personnel from research institutions attended

() personnel from Japanese companies attended

() personnel from foreign-funded enterprises attended

() personnel from the central government and agencies stationed in the country attended

() personnel from various news media attended

Japan and South Korea stationed in the country Personnel from diplomatic missions () attended

Japan Chamber of Commerce and Industry () personnel attended

Korea International Trade Corporation () personnel attended

Relevant persons in charge and Special guests () attended

2. The number of participants within the company is counted as (?), including:?

(1) The company () will participate

(2) The department () will participate

(3)? Department () people will participate?

3. The performers invite () people to participate (including actors, hosts, etiquette company personnel, etc.).

4. Other personnel invite () people to participate (including meeting record companies, etc.)

8. Reception hosts

One man and one woman (it is recommended to be hosted by Dalian Radio , hosted by TV host)

9. On-site layout

The roof of the venue is relatively empty. It is recommended that ribbons, lanterns, green plants and flowers (right in front of the stage) and other accessories around the venue be decorated to create a festive atmosphere. To improve the atmosphere, guide signs are placed at each door, and there is a "Company Profile" display board in the entrance area of ??the venue. It is recommended to place some promotional materials in the "Company Profile" to remind guests to read them at will. Lighting equipment is also very important during dances and performances. The stage layout should reflect the two characteristics of "academic" and "high-end". The entire scene should be elegant and generous, showing a kind of attentiveness, professionalism and academicism.

(1) Welcome area

Including the square and gate outside the hotel, the hotel lobby and elevator entrance, and the pedestrian corridor.

The square and gate area outside the hotel

◇? Hang the name and theme banner of this event on the hotel gate square;

◇? Lay out a red carpet on the square floor; ?

◇?On both sides of the gate, pull-out display racks can be used as a guidance identification system.

Elevator entrance area (in the lobby)

◇ Set up roll-ups and signage.

Pedestrian corridor area

◇? Set up roll-ups and signboards in the pedestrian corridor, and ask the etiquette lady to greet guests in advance.

Venue Entrance Area (Product Display Area)

◇? In the "Company Profile Area" on the left side of the venue entrance, configure relevant promotional materials.

There is a sign-in desk at the entrance of the venue where guests can sign in or be given business cards. In addition, four staff members stood up to greet the guests with smiles. According to the different identities of the guests, the staff members were responsible for placing flowers on the guests and guiding them to their seats.

(2) Venue area

Including the square and gate outside the hotel, the hotel lobby and elevator entrance, and the pedestrian corridor.

Stage background area

◇ Design 1: theme background board design to highlight the theme of this cocktail party with simplicity. The main color was blue, and in line with the theme of the thank-you reception, colorful spotlights were used to illuminate the entire background.

◇?Design 2: Based on the principle of cost minimization, the stage curtain can be fully utilized. Use foam to engrave some words (theme of the thank you reception) and paste them on the curtain with double-sided tape and use colorful spotlights. Lighten the entire background.

Aerial layout area

◇In the sky around the venue, hanging banners printed with the company's image promotion echo the background of the stage.

Venue layout area

Based on the fact that one venue will be used for the establishment ceremony and the thank-you party, and the time for setting up the venue after the establishment ceremony is limited, several venue layout plans are provided as follows:

◇ Effect diagram one:

◇ ?

◇ Effect diagram two:

Note: The above In the thank-you reception schematic effect, the table has been placed with drinks, fruit plates, and snacks in advance. The "wine, fruit plate, and snacks" at the bottom of the schematic diagram is the "replenishment storage area".

◇ Effect diagram three:

◇ Effect diagram four:

10. Reception process

18:00-18:30? Guests entering or signing in

18:30-18:40? Announcement of the establishment of the company and speeches by government leaders.

18:40:-18:50? Speeches by company leaders?

18:50-20:00? Reception begins, exciting cultural performances, and lucky draws

Recommended dress code

◇Men must wear formal attire, please do not wear casual clothes. Jeans, sneakers.

◇Ladies can wear formal attire, evening attire, etc.

Awards setting

In order to thank friends, partners, experts and scholars from all walks of life and create an atmosphere, a lottery event will be arranged during the reception. All guests present will have the opportunity to participate in the lucky draw. The lottery method uses the signing serial number (or seat number, check-in number, guest card number) as the lottery number, and the lottery will be hosted by special guests (government representatives, company leaders).

The specific awards and bonuses are as follows:

1. Special prize? 1 person? A free LCD color TV worth 3,000 yuan or other products of equivalent value

2. The first prize? 2 people will be given a digital video recorder mobile phone worth 1,200 yuan or other products of equivalent value

3. The second prize? 3 people will be given a mobile phone worth 800 yuan or Other products of equal value

Note: The setting and quota of each of the above awards are ultimately determined by the budget of the reception, and the above content is only for reference.

11. Program Arrangement

16:00? The stage is set up, and the lighting and sound are debugged

17:30? All staff, actors, The etiquette lady waits to prepare for the scene

18:00? All preparations are completed, and customers begin to enter the venue one after another

――――The host makes remarks――――

18:35-18:40? Speeches from the main leaders

――――The host’s words――――

18:40-18:50? Company Leader’s speech

――――Host’s words――――

18:50-18:55? Vocal performance

――――Host People singing lyrics——

18:55-19:00?Singing and dancing

――――Host singing lyrics――――

19 : 00-19:05? Interactive lottery, on-site awards (second prize drawn)

――――Host’s lyrics――――

19:05-19: 10? Vocal performance

――――Host’s lyrics――――

19:10-19:20? Wonderful magic show

―― ――Host’s lyrics――――

19:20-19:30? Passionate violin performance

――――Host’s conversation――――

19:30-19:35? Interactive lottery, on-site awards (first prize drawn)

――――Host strings together words――――

19 ：35-19:45 Folk dance (or fancy bartending performance)

――――Host’s lyrics――――

19:45-19:55? National Rhythmic Exercises

――――The host makes up the words――――

19:55-20:00? Interactive lottery, on-site awarding (special prize draw)

――――The host’s words――――

Alternative program categories:

Welcome music (entrance music)

◇Radesky March, Welcome Song, Farewell March, Secret Garden, Yanni, Chen Mei Music, etc.

Opening music

◇ "A Good Start", "Joyful", "Cannon in D Major" (Paqube), "Aria in G" (Bach) and other solemn and majestic music , uplifting music.

Lottery music

◇Mendelssohn's "Wedding March", Ode to Joy and other music.

Dining music

◇Soothing music such as Scottish Bagpipes, Jasmine, Two Springs Reflecting the Moon, Highest Days, Small Town Stories, Melody in the Rain, Flowers and Boys, etc.

Exit music

◇Saxophone's "Going Home" and "Ode to Joy" are cheerful and relaxed, creating an atmosphere of goodbye and blessing.

12. Personnel Arrangement

(1) Group 1: General Coordination Control Group

Team Leader: ()

a , Responsible for the process control of the reception preparation work, and the successful holding of the reception

b. Responsible for supervising and inspecting the work of other groups, coordinating and assisting other groups to complete as planned

c , Responsible for the allocation of funds

d. Handling emergency situations.

(2) Group 2: Publicity Group

Team Leader: ()

Tasks:

a. Use posters (including Carry out publicity through hand-painted and spray-painted posters), banners, the Internet, etc., and arrange the event site on the day of the reception;

b. On-site video and photo taking;

c. Supervise and ensure the stage Timely and quality construction;

d. Installation of stage lighting equipment and speaker equipment during the reception.

(3) The third group: Logistics group

Team leader: ()

Tasks:

a. Contact event venues, etc. ;

b. Determine the customers invited to the cocktail party;

c. Purchase of cocktail party-related items? ?

d. Prepare venue service items on the day of the party, such as Drinks, water cups, tea, etc., and receive guests and friends well.

(4) Group 4: Program Group

Team Leader: ()

Task:

a. Complete program collection, Screening and post-coordination work;

b. Responsible for the coordination of the program and the connection of the entire reception process;

c. The selection, image design and lines of the host (1 male and 1 female) Review;

d. Prepare all the costumes and props needed for the reception;

e. Determine the hostess;

Note: The above is a thank you to the reception staff Configured as the most basic organizational structure.

13. Cost Budget

Indicate: The expenses related to undertaking the signing ceremony are omitted.

14. Preparation Process

Date Preparation Project Person in Charge

One week before the reception, determine the venue time

One week before the reception, confirm all Actors and program list

One week before the reception, confirm all reception menus and drinks

One week before the reception, confirm the conference entry personnel company

One week before the reception, determine the venue layout plan

One week before the reception, confirm all staff

One week before the reception, determine the reception matters for the news unit

One week before the reception, implement the cameras and cameras for the reception

One week before the reception, prepare all the work for the reception.

One week before the reception, confirm the participants.

One week before the reception, confirm the pick-up and drop-off vehicles.

The day before the reception. Make sure all work is ready and provide training and guidance to all participating staff

The night before the reception, arrange the venue and stage lighting and sound

15. Stage tasks and work allocation

1. Party planning and preparation period (one week before the reception):

This stage mainly completes publicity, program collection, host determination, stage lighting and sound determination, and item purchase.

① Program collection: The program team is responsible. The performing arts company or etiquette company coordinates to determine the program and determine the host.

② Early publicity: The publicity team is responsible. Design and post posters and banners to carry out publicity work.

③ Stage determination: The publicity team is responsible. Organize the layout according to the stage requirements of the program group.

④ Purchasing items and confirming the venue: The logistics team is responsible for this and should be in place the day before the party.

⑤ Determine the roster of attendees at the reception: The logistics team will be responsible for making the list one week before the reception.

2. Procedure on the day of the reception:

One hour before the event starts, the person in charge of each group must be in place to check again whether the various equipment are working properly and whether the items are complete

The logistics team will register the attendees.

Opening with exciting music warm-up

18:00-18:30? Guests arriving or signing in

18:30-18:40? Speeches by main leaders

18:40: Reception begins

18:40-20:00? Wonderful artistic performance, lucky draw

Unforgettable moment - group photo of all participants

Epilogue: The reception slowly ended with the pleasant music! ?

3. Post-party work: ?

Each shuttle bus will see off important personnel

Pack up items and organize the venue.

Compilation and summary of conference records?

Compilation of photos and videos

16. Appendix

Appendix 1. Before and during the reception and a list of post-meeting work details:

Serial number Work content Time Person in charge

1 Venue application

2 Ceremonial arrival at work

3 Banner Production of other materials

4 Moving equipment

5 Borrowing the necessary tools

6 Stage construction and lighting installation and debugging

7 Speaker equipment debugging work

8 Prepare the accompaniment tapes required for the cocktail party

9 Preparation of costumes and props

10 Host and actors are in place

11 Preparatory work for the preview program

12 Staff for maintaining order are in place

13 Staff for stage props and service are in place

14 Photography and DV staff are in place

15 Wire and equipment caretakers are in place

16 Import and export control

17 Purchase of alcoholic beverages

18 Purchase of prizes

19 Venue layout

20 Conference entry personnel are in place

21 Each pick-up vehicle confirms the receiving personnel

Appendix 2. On-site material preparation for the reception

Serial number Material name Serial number Material name

1 Drinks 10 Banner

2 Fruit plate, snacks 11 POP

3 Prizes 12 Background curtain

4 Balloons 13 Stage

5 Sound equipment 14 Wireless microphone

6 Lighting equipment 15 Photography equipment

7 16

8 17

9 18

List of VIPs to be invited - Municipal Party Committee

Serial number Name of person Unit Position Telephone Secretary’s name Secretary’s telephone number Driver’s name Driver’s telephone number Vehicle number

List of invited guests--Municipal People's Congress