What materials are needed for hotel reimbursement?

Need accommodation invoice, expense reimbursement form, signed by the competent leader. When asking for an accommodation ticket, the other party is required to fill in the contents of the ticket completely, including the company name, date, number of days of accommodation, unit price, amount and the person who filled in the ticket. Accommodation standard generally refers to every room every day. If two people of the same sex travel at the same time, they will be reimbursed according to the standard of one room. If the vice president or above is on a business trip, you can live alone.

Accommodation reimbursement procedure

1. The accommodation expenses of business travelers shall be reimbursed according to the quota voucher, and the reimbursement shall be calculated according to the actual stay days.

2. Business travelers who are received by the reception unit or live in relatives and friends' homes will not be reimbursed for accommodation expenses.

3. The reimbursement standard for accommodation expenses of business travelers shall be implemented according to the prescribed standards in principle. In case of news media interviews, meetings with local government officials and celebrities, or special business situations that affect the overall image of the company, they can be reimbursed according to the facts with the permission of the leaders in charge.

4. Accommodation standard generally refers to every room every day. Two people of the same sex travel at the same time and are reimbursed according to the standard of one room. If the vice president or above is on a business trip, you can live alone.

Employee expense reimbursement regulations

1. Any form of requisition and expenditure, including requisition of goods and equipment, travel expenses, bus fees, communication fees, etc. The written approval of the person in charge must be obtained in accordance with the provisions of "Budget and Expense Audit Authority" before the incident occurs.

2. Reimbursement personnel must obtain complete, authentic and legal original vouchers (the name of the invoice unit must be correct), and the reimbursement personnel must stick them neatly on A4-sized sticky deposit receipts, and those with similar properties must be glued together. "Payment Form" and "Expense and Travel Expense Reimbursement Application Form" shall be filled in in detail according to the transaction time of the original voucher, and numbered for future reference. Payment is usually made to employee accounts by cheque, transfer and remittance. Payment can only be made after being approved by authorized personnel and audited by the finance department.

3. Reimbursement shall be made in "weeks" with relevant vouchers attached. The vouchers must not stick together for several weeks, otherwise the financial department will return the vouchers. Expenses incurred in the current month shall be reimbursed in the current month as far as possible, and shall not exceed the next month of the current month at the latest. If it is overdue, it must be approved by the general manager in writing, otherwise the finance department will not reimburse it.

4. If there is an error in filling in or calculating during reimbursement, the company will only reduce it, and the decimal and total will not deduct 20% of the total reimbursement; 50% of the difference will be deducted from the total error.

5, the provisions of the signature:

① All employees sign any voucher, indicating that they fully agree with the items and amounts contained in the voucher, and have fulfilled the responsibility of honest declaration or careful examination.

② All signatures shall be dated at the same time. If there is no date, in the event of a dispute, the undated employee will bear the most unfavorable result.

6. The results of financial review shall be treated as follows:

① Return the reimbursement form (indicate the reason for return).

② Pay after excluding some unqualified, unreasonable and incomplete amounts (with reasons for exclusion).

(3) Require the reimbursement personnel to supplement explanations or necessary documents.

(4) Pay cashier (remittance).

7. Remit employee reimbursement once a week, but not on the last Friday of each month.

8. After the weekly employee reimbursement is remitted, the variance table will be sent to the department head and secretary or assistant by email. If employees have any questions, they can ask the secretaries or assistants of all departments.

9. Before the reimbursement process, if all documents are incomplete, you must go through the formalities before entering the reimbursement process.

legal ground

Notice of the General Office of the Ministry of Finance, the General Office of State Taxation Administration of The People's Republic of China and the General Office of Zhongzhi Administration Bureau on Regulating the Management of Travel Expenses, Food Expenses and Local Transportation Expenses.

First, the central unit business travelers (hereinafter referred to as business travelers) receive food subsidies in accordance with regulations during their business trips. Except for a working meal arranged by the reception unit according to the regulations due to work needs, the meal fee will be solved by itself. Business travelers who need the assistance of the reception unit to arrange meals should inform the control standards in advance and pay the meals to the food providers.

If there is an external charge standard for dining in the internal canteen of the unit, the business travelers will pay according to the standard; If there is no external charge standard, breakfast is paid at 20% of the daily food subsidy standard, and lunch and dinner are paid at 40% of the daily food subsidy standard. Dining in hotels, restaurants and other catering service units shall pay the relevant fees according to the charging standards of catering service units.

Two, travel expenses according to local regulations during the business trip. If the reception unit assists in providing transportation and there is a charging standard, the business travelers will pay according to the standard, with the maximum not exceeding the daily transportation fee standard; If there is no charge standard, each person shall pay 50% of the local daily transportation fee standard every half day.

Three, the reception unit to help arrange meals, provide transportation, travel personnel should obtain the corresponding administrative institutions funds settlement bills or tax invoices and other documents, personal preservation for future reference, not as a basis for reimbursement.

Four, the reception unit should be required to collect travel related expenses, and timely issue administrative institutions settlement bills or tax invoices; If it is really impossible to issue the above vouchers, you can issue other receipts. Strengthen the management of fees, do a good job in business ledger registration and bring it into unified accounting. The fees collected can be used as the collection funds for related expenses or income treatment.

Five, all localities and departments should urge the reception unit in accordance with the spirit of the eight central regulations and the relevant provisions of the party and government organs' official reception management, further improve the internal management system, set reasonable charging standards, and assist in arranging meals according to the control standards informed by business travelers.

Six, all localities should be combined with the actual situation in the region, the development of the city's business meals and transportation expenses management regulations. The central unit may, according to the requirements of this notice, formulate specific operational regulations for the payment and reimbursement of business meals and local transportation expenses.